HP 1200 manual Accessing HP LaserJet Document Manager Windows, Accessing HP Workplace Mac OS

Page 39

● Send scanned images to e-mail (you must install an e-mail

		software application on your computer)
	● Use Optical Character Recognition (OCR) to send scanned
		text to a word processing application where you can edit it
	●	Enhance the image
	●	Add annotations

Note	You can print (electronically) to HP LaserJet Document Manager from
	any software application. You can use this feature to access any of the
	functions within HP LaserJet Document Manager from the documents

that you create in your favorite desktop publishing or word processing application, saving you the time it takes to first print and then scan a hard copy version. The online help provides more information about HP LaserJet Document Manager. See Accessing the online help.

Accessing HP LaserJet Document Manager (Windows)

1In the Windows system tray, click Start.

2Click Programs.

3Click HP LaserJet 1220 Series.

4Click HP LaserJet Document Manager.

Accessing HP Workplace (Mac OS)

1Display the desktop.

2From the desktop, double-click the HP Workplace icon.

EN	Getting to know the software 37

Image 39

Contents User guide Page User Guide Warranty Contents Getting to know the print server Media Copying tasks Troubleshooting the copier/scanner Service and support Appendix E Memory Dimm Appendix H Scanner resolution and color Getting to know the printer Save money Understanding the printer’s features and benefitsPrint with excellent quality Save TimeExpand your printer Identifying the printer’s components Ready light green Go button and light green Printer control panelPrinter input trays Main input trayPriority input tray Printer media guides Printer output paths Output binStraight-through output path Toner door Choosing paper and other media Specific types of media Loading media into the input traysMain input tray Priority input trayUnderstanding voltage conversions Turning the power offAccessing the printer properties driver and help Printer properties driverWindows 9x, 2000, Millennium, and NT HP LaserJet Utility Accessing the print driverSoftware For Macintosh Computers PostScript Printer Description Files PPDsLaserJet Document Manager Click Help from the main menu Printer online helpPrinter properties online help PrintCopyScan Online helpPrinting a configuration Getting to know the copier/scanner Copy Understanding the copier/scanner’s features and benefitsPowerful copier software Copy Plus ScanIdentifying the copier/scanner’s components Copy Scan Copier/scanner control panelCopier/scanner door Media input tray, guides, and output binSupported media sizes and types Precautions for copying and scanning Loading originals in the copier/scanner Accessing HP LaserJet Director Windows Accessing HP LaserJet Director Mac OSGetting to know the software Open the HP LaserJet Director To turn off the HP LaserJet DirectorWindows Mac OSAccessing HP Workplace Mac OS Accessing HP LaserJet Document Manager WindowsQuick Copy settings Accessing HP LaserJet Director ToolboxHP LaserJet Copier Copy Plus Click Programs Click HP LaserJet 1220 Series HP LaserJet Device ConfigurationClick HP LaserJet Device Configure Click Device ConfigurationAccessing HP LaserJet Photo Center Any HP LaserJet 1220 software Accessing the online helpHP LaserJet Director HP LaserJet Document ManagerGetting to know the copier/scanner Getting to know the print server Using network protocols Understanding the print server’s features and benefitsIdentifying the print server’s components Installing the print serverTo install the HP JetDirect 175X hardware Installing and configuring the network software Install the software on a networkInstall the printer and server Prerequisites Using the embedded web serverUsing HP Web JetAdmin Starting the embedded web serverCompatible Web Browsers Additional configuration and management tools Using BootpBenefits of using Bootp Configuring the Bootp server Tag Description Bootptab file entriesAddress Unix systems Using DhcpWindows NT 4.0 server Windows systemsPage Windows 2000 server Page Enabling or disabling Dhcp Moving to another network Media Optimizing print quality for media types To print transparencies or labels Printing transparencies and labelsPrinting one envelope Printing envelopesPrinting multiple envelopes To print letterhead or preprinted forms Printing letterhead or preprinted formsTo print on custom-sized media or cardstock Printing custom-sized media or cardstockMedia Printing tasks Printing with manual feed Printing on both sides of the paper manual duplexing Manual duplex using the output bin Manual duplex on heavy media or card stock Printing watermarks Accessing the watermark featureAccessing the multiple pages per sheet feature Mac OS Accessing the multiple pages per sheet feature WindowsOn next Printing bookletsPage Canceling a print job Understanding print quality settings Using EconoMode Save Toner Scanning tasks Starting a scan Working with scanned items Scanning to e-mailUsing the e-mail feature Mac OS Using the e-mail feature Windows 98, 2000, Millennium, NTEditing scanned text Optical Character Recognition Online help Storing scanned text or images Adjusting the contrast Accessing the contrast featureAcquiring an image Accessing the image enhancement features Enhancing the scanned image in HP Document ManagerImage Enhancement Properties Canceling scan jobsAccessing the annotation features Adding annotations to scanned imagesCopying tasks Using the Quick Copy feature Understanding copying featuresWIndows 9x, 2000, Millennium, and NT 4.0 Accessing the Quick Copy settingsWindows 9x, 2000, Millennium, NT 4.0, Mac OS Using HP LaserJet CopierAccessing HP LaserJet Copier Accessing HP LaserJet Copy PlusAccess HP LaserJet Copy Plus from the following locations Canceling copy jobs Managing the toner cartridge Toner cartridge life expectancy Using HP toner cartridgesStoring toner cartridges HP policy on non-HP toner cartridgesSaving toner Recycling toner cartridgesRedistributing toner Changing the toner cartridge Page 103 Troubleshooting the printerFinding the solution Pages printed, but there was a problemPages did not print Light status legend Printer light patternsPrinter initialization/Cancel Error messages on the screen Solution Error messages on the screenAvoid memory-intensive tasks such as sending a fax or Symptom Possible Cause Solution Problems in the Chooser Common Macintosh ProblemsSymptom Possible Cause Solution LaserWriter 8.4 and higher Symptom Possible Cause Solution Printing ErrorsUSB Problems LaserWriterHardware troubleshooting Software troubleshootingSelecting an Alternate PostScript Printer Description PPD Renaming the PrinterClick Select PPD PS Errors Symptom Possible Cause Solution Troubleshooting PostScript PS ErrorsPS Errors Symptom Possible Cause Solution Specific Errors Paper handling problems Problem Solution Paper handling problemsPaper handling problems ProblemSolution Printed page is different than what appeared on screen Printed page problems Problem SolutionSettings. See Printer properties driver for more Printed page problems ProblemSolutionDropouts Improving print qualityLight print or fade Toner specksVertical lines Gray backgroundToner smear Loose toner Vertical repetitive defectsMisformed characters Skew Curl or waveWrinkles or creases Toner scatter outline Cleaning the printer Cleaning the toner cartridge area Cleaning the printer media path Typical media jam locations Clearing printer media jamsRemoving a jammed Page Changing the pickup roller Gently pull the pickup roller up Cleaning the pickup roller Changing the printer separation pad Page Troubleshooting the printer 137 Troubleshooting the copier/scannerCopying problems Scanning problemsSolutionDescription Scanner did nothingDid you send a print or copy job before you tried to scan? SolutionDescription No preview appeared on the screen Is the original loadedCorrectly? Scanned image is of poor quality SolutionDescription Part of the image did not scan or text is missing Solution DescriptionIs the original of poor quality? Text cannot be editedDo you have your resolution and grayscale set too high? Scan takes too longIs your software set to scan in color? Error messages appear on the screen Unable to activate TwainSource No copy came out of the printer or the scanner did nothing Is media loaded in the input tray?Is the wrong printer Is the toner cartridge low on toner? Copies are blank, missing images, or fadedImproving copy/scan quality Preventing problemsToo light or dark Identifying and correcting copy/scan defectsVertical white stripes Blank pagesReduced size Unwanted linesBlack dots or streaks Unclear textToner scatter outline See The scan takes too long Cleaning the copier/scanner Clearing copier/scanner jams Clearing jams Replacing the copier/scanner separation pad Removing the copier/scanner Page Closing the left side panel Troubleshooting the copier/scanner 163 Troubleshooting the print serverFinding the solution USB Port HP JetDirect 175X configurationStatus Understanding the print server’s light patternsLED light patterns Behavior MeaningStatus field error messages Using a print server configurationUnderstanding the print server configuration Printing a print server configurationSection Description Sections and messagesMessage Description General HP JetDirect informationSnmp Set Cmty Name Auto NegotiationManufacturing ID Date ManufacturedSerial Number USB port informationDevice Name ManufacturerNetwork statistics IP Address Default GatewayTCP/IP protocol information Host NameConfig File Config ByBootp Server BOOTP/DHCP ServerDNS Server Idle TimeoutAccess List Domain NameWeb JetAdmin URL IPX/SPX protocol information Node NamePrimary Frame Type Network Frame TypeENSNAP, and EN802.3 AppleTalk protocol information Error Code and Message Description Error messages0D LAN Error Invalid Gateway 4D CF ERR Access List Exceeded Unable to Connect Verifying your hardware PrinterPrint server Verify scanning over the network Verify printing when attached to a computer187 Service and supportHardware service Extended warrantyAvailability Guidelines for repacking the printer Service information form Service information formHewlett-Packard Support European Customer Support Center In-country/region support numbers Page CompuServetm Online servicesWorld Wide Web URL America OnlineObtaining software utilities and electronic information Hewlett-Packard direct ordering for accessories or suppliesHewlett-Packard service information Hewlett-Packard Support Assistant compact discHewlett-Packard SupportPack Page Austria Worldwide country/region sales and service officesArgentina AustraliaColombia Brazil CroatiaChile ChinaHungary Germany IndiaGreece Israel Hong Kong SARMiddle East KoreaLatin American Headquarters MéxicoSlovakia RomaniaRussia SingaporeUnited Kingdom Turkey VenezuelaUkraine United Arab Emirates205 Printer specificationsAcoustics SpecificationsPrinter specifications Environmental specifications Electrical specificationsPrinter capacities and ratings Printer specifications Physical specificationsPrinter specifications Memory specificationsPort availability FCC compliance This HP LaserJet product design reduces Environmental Product Stewardship ProgramProtecting the Environment This HP LaserJet product eliminatesReturns Non-U.S. Recycling Returns HP Printing Supplies Environmental Program InformationPlastics HP LaserJet Printing SuppliesPaper Material safety data sheetDeclaration of Conformity Regulatory statementsLaser safety statement Canadian DOC regulationsKorean EMI statement Laserturvallisuus Luokan 1 Laserlaite Klass 1 Laser Apparat Laser statement for FinlandAppendix a Printer specifications 217 Printer and copier/scanner specificationsAppendix B Printer and copier/scanner specifications Dimm Copier/scanner capacities and ratings HP LaserJet 1220 PrintCopyScan specificationsFCC compliance Environmental Product Stewardship Program ALL Laser safety statement Laser statement for Finland Appendix B Printer and copier/scanner specifications 227 Print server specificationsAppendix C Print server specifications Electromagnetic emissions Electromagnetic immunitySafety European community Regulatory statements Foothills Blvd Canada DOC regulations Chinese safety statement Appendix C Print server specifications 237 Media specificationsPrinter media specifications Paper Guidelines for using mediaPaper usage Symptom Problem with paper Solution Supported media sizes printerAs those used in some types of thermography Labels TransparenciesLabel construction Envelopes with adhesive strips or flaps EnvelopesEnvelope construction Envelopes with double-side seamsCard stock guidelines Card stock and heavy mediaEnvelope storage Card stock constructionAppendix D Media specifications 245 Memory DimmInstalling a Dimm memory Page Testing the Dimm installation Removing a Dimm Appendix E Memory Dimm 251 WarrantylicensingHP Software License Terms Hewlett-Packard software license agreementPage Hewlett-Packard limited warranty statement Hewlett-Packard limited warranty statement Limited warranty for toner cartridge life How does State, Province, or Country Law apply? Appendix F Warranty and licensing Order number Accessories and ordering informationOrdering information Description or use 259Appendix G Accessories and ordering information 261 Ordering informationCountry/region Part Numbers Input Rating Output Rating Power module chart263 Scanner resolution and colorOverview Resolution and color guidelines Resolution Color Setting Recommended use Where you set the color valueAppendix H Scanner resolution and color ARP Duplicate IP Address 181 Autonegotiation IndexIndex Disconnecting from ServerIPX/SPX OUT of Buffers TCP/IP Xmit Collisions Xmit Late Collisions Page Copyright 2002 Hewlett-Packard Company

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