HP 350, 330 manual Contents

Page 3

Contents

1. Using theHP OfficeJet Manager . . . . . . . . . . . . . . 1-1

Introducing the HP OfficeJet Manager . . . . . . . . . . . . . . . . . . 1-2

Running the HP OfficeJet Manager . . . . . . . . . . . . . . . . . . . . . 1-3 Using the HP OfficeJet Manager Help System . . . . . . . . . 1-4

Using the File Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5 Running Eclipse FAX SE from the

HP OfficeJet Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5 Cleaning the Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . 1-5

Using the OfficeJet Setup Menu . . . . . . . . . . . . . . . . . . . . . . . 1-6 Modifying Device Settings . . . . . . . . . . . . . . . . . . . . . . . . 1-6 Using Send Fax Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8 Changing the Header for Your Outgoing Faxes . . . . . . 1-8 Selecting Dialing Mode . . . . . . . . . . . . . . . . . . . . . . . . 1-9 Setting Automatic Redial Option . . . . . . . . . . . . . . . . . 1-9

Setting up Speed Dialing (for Paper Faxes Only) . . . . . 1-10 Storing Speed Dial Codes for Individuals . . . . . . . . . . 1-11 Storing Speed Dial Codes for Groups . . . . . . . . . . . . . 1-12 Changing Send Fax Quality . . . . . . . . . . . . . . . . . . . . . . . 1-13 Changing the contrast . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13 Changing the resolution . . . . . . . . . . . . . . . . . . . . . . . . 1-13 Using Receive Fax Setup . . . . . . . . . . . . . . . . . . . . . . . . . 1-14

Selecting Auto or Manual

Receive Mode for incoming faxes . . . . . . . . . . . . . . . . 1-15 Changing the number of rings to answer . . . . . . . . . . . 1-15 Setting Automatic Reduction . . . . . . . . . . . . . . . . . . . . 1-16 Setting Backup Reception . . . . . . . . . . . . . . . . . . . . . . 1-16 Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17 Silent Detect . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17 Remote Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-18

Changing the Loaded Paper Size . . . . . . . . . . . . . . . . . . . 1-18 Reducing Copies of Originals . . . . . . . . . . . . . . . . . . . . . . 1-19 Setting DOS Printing Options . . . . . . . . . . . . . . . . . . . . . . 1-19 Controlling Sound Settings . . . . . . . . . . . . . . . . . . . . . . . . 1-21

Using the Options Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-22LBeing notified of errors or warnings . . . . . . . . . . . . . . . . . 1-22 Using the AutoPrompt . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-23 Setting PC Faxing options . . . . . . . . . . . . . . . . . . . . . . . . 1-24 Enabling or disabling PC Faxing . . . . . . . . . . . . . . . . . 1-24 Including a PC-fax header . . . . . . . . . . . . . . . . . . . . . . 1-24 Routing Received Faxes . . . . . . . . . . . . . . . . . . . . . . . . 1-25

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Contents HP OfficeJet Model 330 and Model Potential Shock Hazard Safety InformationContents Faxing and Scanning Sending from and Receiving to Your PC Page Making Copies and Printing Using the Front Panel Reference HP OfficeJet Series 300 Manager Windows software If You Dont Read Anything ElseHP OfficeJet Printer/Fax/Copier/Scann er AutoPromptGeneral Key Things to Remember about FaxingRuhzruglll Ruhzrugly Using the AutoPromptRuhzrugy Sending a paper fax using the AutoPromptScanning using the AutoPrompt Copying using the AutoPromptTurning off AutoPrompt Turning on AutoPrompt again Turning off and on the AutoPromptSending a Fax Directly from Your PC Name and FaxSend Fax button RUHZRUGsl-47L Sending a Paper Fax Using the Front PanelRuhzrug sl-47b Making Copies Using the Front PanelUsing HP OfficeJet Manager Introducing HP OfficeJet Manager Running the HP OfficeJet Manager Using the HP OfficeJet Manager Help System Using the File Menu Cleaning the Print CartridgeRunning Eclipse FAX SE From the HP OfficeJet Manager Redial=On Using the OfficeJet Setup MenuModifying Device Settings Dialing Mode=ToneBeeps=On, Ring and Beep Volume=Soft Backup Reception=OnSetting is Distinctive Ring=Off Remote Service=OffChanging the Header for Your Outgoing Faxes Using Send Fax SetupSetting Automatic Redial Option Selecting Dialing ModeSetting up Speed Dialing for Paper Faxes Only Choose OfficeJet Setup/Speed Dial Setup Storing Speed Dial Codes for IndividualsSpecial Characters Use in Fax Numbers Storing Speed Dial Codes for Groups Select Speed Dial Setup from the OfficeJet Setup menuChanging the resolution Changing Send Fax QualityChanging the contrast Using Receive Fax Setup Choose Selecting Auto or Manual Receive Mode for incoming faxesIf This Is Your Situation This setting Changing the number of rings to answerSetting Backup Reception Setting Automatic ReductionReceive Mode is set to Auto Distinctive RingSilent Detect Changing the Loaded Paper Size Remote ServiceReducing Copies of Originals Setting DOS Printing OptionsUse this printer driver For this type of printer support Ringer Controlling Sound SettingsType of Sound Occurs When Adjust using Ring and Beep VolumeUsing the Options Menu Being notified of errors or warningsWhen, AutoPrompt, and PC Faxing Using the AutoPrompt Setting PC Faxing options Enabling or disabling PC FaxingIncluding a PC-fax header Routing Received Faxes Log, and Print Reports Printing Logs and ReportsPrinting a Fax Log Report Automatically Printing Fax LogsDescription HeadingResult Pages Type Date Time Duration Diagnostic Speed Dial Report Printing HP OfficeJet ReportsHP OfficeJet Speed Dial Report for Menu Settings Report Tone Error only* Send or error Send only OffNormal SoftLetter PC-8CR only Off Portrait100% ReadyLetter 8.5x11 Error onlySelf Test Report Acme Co 619Heading These faxes were not completely sent Sending Paper Faxes Dialing from the front panel What You Need to KnowRedial/Pause Enabled Sending a Paper Fax Using the AutoPromptPage Press the Speed Dial button and a 2-digit code Sending a Paper Fax Using the Front PanelHelpful Hints Sending Paper Faxes To Multiple Fax Numbers Press Enter/Save not Start/ CopyPress Start to send Sending a Paper Fax At a Future Time Fax Settings Send Fax LaterOr press Speed Dial and a two-digit code number Store fax now? 1=Yes 2=NoMenu Fax Settings Polling SetupAsking to Receive a Fax from Another Fax Machine Polling These buttons Adjusting the ResolutionFax/Copy Contrast Adjusting the ContrastFaxing Scanning Sending from Receiving to Your PC Page Introducing Eclipse FAX SE Using Eclipse FAX SE Using the Help System Sending PC Faxes Preparing to send a fax Send SetupStandard Viewing the Eclipse FAX SE Cover Pages Roundbox Halfpage Thinline Sending a fax From a Windows application Company box Phonebook box Using the Clear ButtonModifying the selected phonebook Page Using the Special Options If You Get a Busy Signal Sending a Quick Note from Eclipse FAX SE Page All Faxes Changing the displayViewing Fax Information Viewing FaxesRescheduling a fax Resending a fax from the Send Log Printing the Send Log Printing a faxDeleting faxes Sending a fax To more than one recipient Duplicate button Page Using Speed Dial for paper faxes Adding a New PhonebookAdding entries from other applications Using Eclipse FAX SE to add a new Phonebook Name box Adding names to a PhonebookModifying a Phonebook Creating a group of names from one or more Phonebooks Deleting a PhonebookUsing the Remove Button Modifying a Phonebook from the Send Fax Dialog Box Importing a file of existing entries Importing names Fax numbers from other applicationsPage Receiving Faxes to Your PC Receiving a fax to your PC Receive SetupShow to display Unread Faxes, Read Faxes, or All Faxes Using the Receive Log To view, print, or delete faxesDeleting Faxes Forwarding a Fax Printing Faxes and Files Printing an entire fax From the Send or Receive LogPrinting selected pages A fax from the Send or Receive Log Printing a file from Eclipse FAX SE Viewing a fax Using Menus Toolbars to View FaxesView menu Choose View/Reset Zooming in on aMenu Tools menu View toolbarTool Name Use this tool to Tool Name Use this tool to Opening a Page from Thumbnail View Thumbnail toolbarScanning Information, refer to your OmniPage Limited Edition manual Scanning and faxing Scanning using Eclipse Fax SEPage Using Eclipse Fax SE to scan and view, or print Page Faxing a document to a file Using Advanced Eclipse FAX SE FeaturesFax to File button Faxing a saved file from Eclipse FAX SE Adding text to a fax Preparing the document Method 3`Adding text to a fax from the Send or Receive Log Adding text with the Edit toolbar Page Adding an image to a PC fax Page Using the Place Image Window to Add an Image Page Collecting Documents Sending Multiple Documents as a FaxAppend Pages button Using the Collect dialog box Page Page Adding an Image to Cover Pages Page Choose Edit/Select Using Letterhead Second Sheets in faxes Creating Letterhead and Second Sheets Method 1 Faxing Your Existing Letterhead to a FileMethod 2 Scanning Your Existing Letterhead Method 3 Creating Letterhead in Eclipse FAX SE FAX SE Saving Letterhead and Second Sheets Files in EclipsePage Fax Preview button Sending faxes with Letterhead and Second SheetsUsing the Fax Preview Feature Setting the New Page Paper Size Making Copies and Printing Description Size Choosing mediaTips for Loading Paper and Other Media Using the AutoPrompt to Make Copies Using the Front Panel to Make Copies Helpful Hints Ready Auto Apr-23-96 1030 AM Print Setup Commands for Selected Windows Applications Using the HP OfficeJet Printer OptionsOpening HP OfficeJet Printer Options Option Use Whenever You Need To Print Printout Reviewing the Printer SettingsOption Use Whenever You Need To Print Orientation MediaMedia Size Choosing the Grayscale Options Use Whenever You Need To Print HalftoningIntensity Printing Envelopes With Windows Applications Loading Envelopes Envelope guide Using the Front Panel When and How To Use the Front Panel Load/Eject Using the Menu ButtonsFor this display Do this Using These buttonsEntering Words and Symbols Moving from one menu to anotherDo this Press Enter/Save to save Menu Using Send Fax SetupChanging the Header for Your Outgoing Faxes Menu Time/Date, Header Fax HeaderAdjusting the Contrast Adjusting the ResolutionChanging the Send Fax Quality Paper Size Changing the Loaded Paper SizeNumber Using Speed Dial SetupSetting Up a Speed Dial Group Inserting a Pause in a Speed DialControlling Sounds Phone SetupRing/Beep Volume Dialing Mode Auto RedialUsing Receive Fax Setup Send Fax Later Printer SettingsScheduling a Fax Controlling the Appearance of Your Printed DocumentsChanging Copy Reduction Clean the Print CartridgeCopier Settings Copy Reduction Clean PenTroubleshooting & Maintenance When you need help TroubleshootingWhom to call if youre in the United States MST Whom to call if youre in Canada Mailing address Serious internal problem was detected Error Notification Beeps, Blinking Light, MessagesFor this error condition Heres how youll be notified An error interrupted an activity in progressUnderstanding the Displayed Messages Close cover Copy cancelledDelayed fax Fax cancelledMemory full Fax failed fromUnknown Fax in memoryFax reception DisabledFax poll failed Fax printingOpen cover Load documentBefore Start Time Press StopReplace pen Clear fax jamLoad pen Out of inkPaper load failed Poll cancelledOut of paper For fax/copyRedial pending Report cancelledWaiting for data For further print data Out of fax paperCall for service Check SettingsStored data lost Record the error number, then do one of the following Clear print jam Turn power off/onTurn power off NnnWaiting to dial Waiting for pollCharacters Solving Problems While Printing, Faxing, or CopyingLines or dots are Missing fromCartridge has Print cartridge are Dried ink on Clogged Nose PrintClogged Last Think the nozzlesOn my print Cartridge areCant get the font My phone call is cut off when I try to make a copyArent being Cant receive aFax from my Extension phones Incoming callsDoesnt work on Never answers aCall Eclipse Fax SEPC faxes quit During sendingInstead.receipt Maintaining Your HP OfficeJet Changing the Print Cartridge Remove both pieces of tape Reference Resolutionn Product SpecificationsPaper Weight Compatibility Copy Speed Ordering Information Supply/Accessory NumberExclusions Obtaining a Material Safety Data Sheet MsdsWarranty Information One-Year Limited WarrantyRegulatory Information Warranty LimitationsPage Page Telephone Network DOC Requirements Page Index Page Page Page Page Page
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