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Kyocera FS-3640MFP Manual
212 pages 10.67 Mb
2 Safety Conventions in This Guide7 Safety InformationAbout this Operation Guide 8 General Notice12 IntroductionAbout this Operation GuideThis Operation Guide contains the following chapters. Chapter Contents xi 13 Conventions in This GuideIMPORTANT The following conventions are used depending on the nature of the description. Convention Description Example Caution Caution 15 1 Before Using the Fax Machine16 Part Names and Functions22 Quick Setup Wizard (Fax Setup)Fax setup itemsStep Setting item Description Reference 1-9 23 Fax setup procedureSelect a function.Start the wizard. Follow the instructions on the screen to configure settings. 24 1-10Finish.When setup is finished, press [Finish]. 1-11Before Using the Fax Machine > Setting Date and Time 25 Setting Date and TimeSet the time difference. Set the date.Press [+] or [-] to set each of Year, Month, and Day. 26 1-12Before Using the Fax Machine > Setting Date and Time Set the time.Press [+] or [-] to set each of Hour, Minute, and Second. 1-13 27 PBX Setting (Europe only)29 Registering Destinations in the Address BookAdding a contactAdds a new destination. Select the registration method.Contact addresses can also be registered in the system menu. 30 2-3Enter the destination name.Up to 32 characters can be entered. Enter the address number. Enter the fax number. 31 2-4Select transmission settings2Configure the transmission start speed. 3Turn on ECM communication. To use encrypted communication for transmission, turn on encrypted transmission.For the procedure for turning on encrypted transmission, refer to Encryption on page 6-36. Normally the default setting should be used. 32 2-5Set a sub address. Register the destination. 2-6 33 Adding a GroupAdds a new destination. Select the registration method.Designations in the group can also be registered in the system menu. 34 2-7Enter the group name.Up to 32 characters can be entered. Enter the address number. Select the members (destinations).Advanced search by type of registered destination (E- mail, Folder (SMB/FTP) or FAX). 35 2-8Narrow Down: Advanced search by type of registered destination (E-mail, Folder (SMB/FTP) Accept the members. Register the group.To cancel a selection, press the corresponding checkbox to clear the check mark. 2-9 36 Editing and Deleting Address Book EntriesEdit and delete the destinations (contacts) you added to the Address Book. 1 Select the destination (contacts) or group to edit. 2 Change the information as needed by pressing the item in question. 37 2-103 Select the destination (contacts) or group to delete. 2-11 38 Printing Address ListSelect [FAX List (Index)] or [FAX List (No.)]. 2-12 39 Adding a Destination on One Touch KeyAdd a new destination (contact or group) on One Touch Key. Adding a DestinationAdd a One-Touch Key.Press the One-Touch key to be added and press [+]. Select the destinations.Select one destination (contact or group) from the Address Book.Advanced search by type of registered destination (E- mail, Folder (SMB/FTP) or FAX). 40 2-13Narrow Down: Advanced search by type of registered destination (E-mail, Folder (SMB/FTP) or FAX). Enter the One Touch Key name.Up to 24 characters can be entered. Register the destination. 2-14 41 Editing and Deleting One Touch KeyEdit and delete the destinations you added to One Touch Key. Select the One Touch Key you wish to edit and press [Menu] followed by [Edit]. Select the One Touch Key you wish to delete and press [(Delete)] (the trash can icon). 3-2Methods For Entering the Destination > Entering the destination fax number with the numeric keys Select transmission settings. 43 Entering the destination fax number with the numeric keysThe procedure for entering the destination fax number with the numeric keys is explained below. Display the fax number entry screen.Pressing the number with the numeric keys changes the screen to the fax number entry screen. Enter the fax number of the receiving system. 44 3-3Press [OK]. 3-4Methods For Entering the Destination > Choosing from the Address Book 45 Choosing from the Address BookSelect a destination registered in the Address Book. Advanced search by type of registered destination (All, FAX or Group). 46 3-5Methods For Entering the Destination > Choosing from the Address Book Narrow Down: Advanced search by type of registered destination (All, FAX or Group). Accept the destinations. 3-6Methods For Entering the Destination > Choosing by One Touch Key 47 Choosing by One Touch KeySelect the destination using the One Touch Keys. 3-7Methods For Entering the Destination > Using the Speed Dial key 48 Using the Speed Dial keyEnter a speed dial number. Accept the destinations. 3-8 49 Broadcast TransmissionEnter the fax number Add a destination. Press [OK]. 50 3-9Methods For Entering the Destination > Broadcast Transmission Select the destination from the Address BookSelect the checkboxes of all destinations and press [OK]. Select the destination from the One-touch keysSelect all destinations and press [OK]. 3-10 51 Using redial52 Using chain dialSelect the chain dial number Press [Chain]. 53 3-12Methods For Entering the Destination > Using chain dial Enter the fax number to be added to the chain number. Select fax number from the Address Book Select fax number from One-touch key Use the numeric keys to enter a fax number 3-13Methods For Entering the Destination > Using favorites 54 Using favoritesFor the procedure for registering a favorites, refer to the machines Operation Guide. Select a favorite. 55 3-144-1 56 4 Sending Faxes4-2 57 Basic transmission procedurePress the FAX key Place the originals Specifying destination 58 Select the transmission methodSelecting the functions Send Start4-4Sending Faxes > Basic transmission procedure 59 Checking the Send StatusDisplay the send job status screen.The list of accepted time, destination, and status are displayed for each job. 4-5 60 Priority Override SendSelect the job to be sent by priority override. If a broadcast transmission job is in progress... 4-6 61 Cancelling the TransmissionCancelling Memory Transmission (while originals are being scanned) Press the Stop key. Cancelling Memory Transmission (during communication) Canceling Transmission 62 4-7Sending Faxes > Basic transmission procedure Cancelling Transmission (during communication)Follow this procedure to break the connection and stop transmission/reception. Disconnection of communication.When communication is disconnected, transmission stops. 4-8Sending Faxes > Fax transmission functions 63 Fax transmission functions64 Original scan settingsSelect the original size. Original Size SelectionSpecify the original size to be scanned. Press [Functions] and then [Original Size]. Select the original size.Be sure to always specify the original size when using custom size originals. 4-10 65 Original OrientationDuplexSelect the type and orientation of the binding based on the original. For direct transmission, you cannot use [2-sided]. 4-11 66 Selecting the FAX Resolution4-12 Select the resolution. 67 Selecting the DensityAdjust the density automatically or manually. Selection of Original ImageSelect original image type for best results. 4-13 68 Continuous Scan69 Direct TransmissionCancelling Direct Transmission 70 Manual SendDial the destination. 4-16 71 Delayed Transmission72 4-17Sending Faxes > Delayed Transmission Use [+]/[-] or the numeric keys to enter the transmission start time. 4-18Sending Faxes > Delayed Transmission 73 Cancelling and Sending Delayed Transmissions (Queued)Canceling a job and immediate transmission. Canceling a jobSelect the job you want to cancel and press [Cancel]. Immediate transmission 74 Standby Transmission75 Interrupt SendLoad the originals to be sent using Interrupt Send. Press [Direct]. Set the destination, and press the Start key. 4-21Sending Faxes > Job Finish Notice 76 Job Finish NoticeSend e-mail notice when a job is complete. 4-22Sending Faxes > File Name 77 File NameAdd a file name. Additional information such as Job No. and Date and Time can also be set. 5-1 78 5 Receiving Faxes5-2 79 Fax reception81 FAX Automatic Reception84 Manual ReceptionFlow of receptionThe machine receives a call. Press [Manual RX]. 5-8 85 Fax reception functions5-9Receiving Faxes > Fax reception settings Selecting the paper size. 86 Fax reception settingsMedia Type for Print OutputSpecify the paper type to be used for print output of the received fax.For more information about configuring settings, refer to Default fax settings on page 9-2. Setting the cassette for the print output of received faxesBy specifying the media type, faxes can be received on the corresponding cassette. Select the cassette that you want to use for fax reception. 5-10 Selecting the paper type. Set the paper type. 87 Reception Date/TimeDuplex Print Output 89 6 Using Convenient Fax Functions6-2 90 Memory Forwarding101 Sub Address Box FunctionSub Address Box Sub Address Communication 102 Registering a Sub Address BoxUp to 20 Sub Address Boxes can be registered. 1Enter a box name and sub address. Sub Address Boxes can also be registered in the system menu. 103 6-152Set the owner Select the owner of the box. 3Select shared settings [Owner] will appear when user administration is turned on. [Permission] settings will appear when user accounting is turned on and an [Owner] is set. 6-165Select the delete after printing setting Register 104 Changing/Deleting Sub Address BoxSub Address Boxes can also be changed/deleted in the system menu. 105 6-17Changing/Deleting1Select the box Press the box that you want to change and change the settings. 2Change the box name. 3Change the box number. Change the box number with the [+], [-], or numeric keys. If you set 00 as the box number, the box is registered under the lowest available number. 6-184Change the sub address. Press the box that you want to delete. 106 Printing Originals from a Sub Address BoxTo print the originals that have been sent to a Sub Address Box, use the following operation. 6-19 Selecting the Originals.Set Delete after Print and enter a file name, and press the Start key. Printing starts. 107 Checking DetailsYou can use the procedure below to check the details of documents forwarded to a Sub Address Box. 108 6-20Selecting the Originals. 6-21 109 Deleting Originals after Printing from a Sub Address BoxTo automatically delete the originals printed form the Sub Address Box, use the following operation. The original is deleted after printing. Deleting Originals from a Sub Address BoxUse the procedure below to delete an original that you have forwarded to a Sub Address Box. 6-22 Deleting 110 Printing a Sub Address Box ListThe list can be printed when user login has been enabled and the machine is logged in with 6-23 111 Sub Address Transmission114 Polling CommunicationPolling TransmissionDeleting Originals After Polling Transmission 115 6-27Overwrite Setting 116 6-28Using Polling Transmission Press the Document Box key. Select the functions 117 6-29Start storing. Cancelling Polling Transmissions 6-30 118 Polling ReceptionSub Address Bulletin Board Reception 119 6-31Using Polling Reception Turn on polling reception.For details, refer to Methods For Entering the Destination on page 3-1. Press the Start key. The operations for reception begin. 6-33 121 Printing from a Polling BoxUse this procedure to print an original stored in a Polling box. Select the original.Enter a file name and set Job Finish Notice, and press the Start key. Printing starts. 6-34 122 Checking DetailsUse this procedure to check the details of an original stored in a Polling box. Select the original. 6-35 123 Deleting Originals in a Polling Box124 EncryptionRegistering an Encryption Key125 6-37Finish registration.Press [End]. Up to 20 encryption keys can be registered. Use numbers (0 to 9) and alphabetical letters (A to F) to register the encryption key. 6-38 126 Changing and Deleting Registration Contents of Encryption KeyPress [] for the encryption key you want to change, enter the new encryption key, and press OK. Select the encryption key you want to delete, and press [(Delete)] (the trash can icon). 6-39 Finish changing/deleting. 127 Using the Encrypted TransmissionRegister the encryption key ahead of time. 128 6-40Turn on encrypted transmission.2Select [On] for encryption. 3Select the encryption key number. 129 6-414Select the encryption box. Press [OK]. Send StartPress the Start key. The transmission will start. 6-42 130 Setting the Encrypted ReceptionTo conduct encryption communication operating the receiving system, follow the steps below. Register the encryption key ahead of time.Register the encryption key that you decided upon with the sender. Turn on encrypted reception. 6-43 131 Network FAX139 FAX/TEL Auto Switch Reception141 FAX/Answering Machine Auto Switch Reception143 DRD Reception (Available for inch versions only)145 Manual Send146 Manual ReceptionLift the handset. Check if the telephone line has connected to the fax of the sending system. Press [Manual RX]. Replace the handset. 7-10 147 Remote Switch FunctionThe connected telephone set makes a ringing tone. Press the remote switch dial number (2 digits). 8-2 149 Various Tools for Checking Transmission Results and Registration Status8-3Checking Transmission Results and Registration Status > Checking FAX Job HistoryUse [ ] or [ ] to scroll up and down.Use [ ] or [ ] to scroll up and down. 150 Checking FAX Job HistoryDisplay the history of the latest 100 each of send and receipt results on the display for checking. Displaying Job Log Screen 151 Printing Administrative ReportsSend Result Reports 152 Report for Job Canceled before SendingSend Result Report Press [Off], [On]. Print a send result report when the job is canceled before being sent. With transmitted image Without transmitted 8-6 153 FAX RX Result ReportsPress [Off] (not to print), [On] (to print), or [Error/SubAddress]. Use [] or [] to 8-7Checking Transmission Results and Registration Status > Activity Report 154 Activity ReportPrinting Activity ReportsThe latest 50 sent or received fax data are printed as a report. 8-8FAX RX Report FAX TX Report 155 Automatic PrintoutAn activity report is printed out automatically after every 50 faxes sent or received. Press [Outgoing FAX Report] or [Incoming FAX Report]. Press [Off] (not to print) or [On] (to print). 8-9Checking Transmission Results and Registration Status > Status Page Status Page 156 Status PageA status page is printed. 8-10Checking Transmission Results and Registration Status > Reporting FAX Receipt Result by E-mail 157 Reporting FAX Receipt Result by E-mailFax receipt can also be notified by e-mail instead of checking the receipt result report. 158 8-11Checking Transmission Results and Registration Status > Reporting FAX Receipt Result by E-mail Select from the address book Enter the E-mail address 8-12 159 Confirmation Screen of DestinationsCheck all destinations. Change a destination. 160 8-13Checking Transmission Results and Registration Status > Confirmation Screen of Destinations Press [Check].When you have finished checking all destinations, press [Check]. Start se nding 9-1 161 9 Fax Settings 9-2 162 Default fax settings170 Transmission Restriction9-11 171 Registering Permit FAX No.9-12 Add a permit fax number.Use the numeric keys to enter Permit FAX No, and press [OK]. Up to 20 digits can be entered. To register another permit fax number, repeat step 2. 172 Changing and Deleting Permit FAX No.173 9-13Press [] for Permit FAX No. you want to change, and enter the new number. Select Permit FAX No. you want to delete, and press [(Delete)] (the trash can icon). For the procedure for entering a number, refer to Registering Permit FAX No. on page 9-11. 9-14 174 Registering Reject FAX No.Add a Reject FAX No.Use the numeric keys to enter Reject FAX No, and press [OK]. Up to 20 digits can be entered. To register another Reject FAX No, repeat step 2.Up to 25 Reject FAX numbers can be registered. 9-15 175 Changing and Deleting Reject FAX No.Press [] for Reject FAX No. you want to change, and enter the new number. For the procedure for entering a number, refer to Registering Reject FAX No. on page 9-14. 9-16Select Reject FAX No. you want to delete, and press [(Delete)] (the trash can icon). 176 Registering Permit ID No.Up to 10 Permit ID numbers can be registered. 9-17 Add a Permit ID No.Use [+]/[-] or the numeric keys to enter Permit ID No. (0000 to 9999), and press [OK]. To register another Permit ID No, repeat step 2. 177 Changing and Deleting Permit ID No.178 9-18Press [] for Permit ID No. you want to change, and enter the new number. Select Permit ID No. you want to delete, and press (Delete) (the trash can icon). For the procedure for entering a number, refer to Registering Permit ID No. on page 9-16. 9-19 179 Setting Send Restriction180 Setting Reception Restriction181 Unknown Number Reception182 Unusable Time183 9-23Fax Settings > Unusable Time Set the unusable timeUse [+]/[-] or the numeric keys to enter the start time and end time, and press [OK]. Set the cancel codeSpecify the code to temporarily cancel the unusable setting during unusable time. Use the numeric keys to enter Unlock Code (0000 to 9999), and press [OK]. If the same time is set as the start time and end time, you cannot use all day. To use the machine temporarily during unusable time, enter the Unlock Code and press [Login]. 9-24 184 Account Management189 Indicators During Sending/Receiving OperationResponding to an Attention Indicator Flashes 190 Precautions When Turning Power OFF10-4Troubleshooting > Error Messages 191 Error Messages10-5Troubleshooting > Error Code List 192 Error Code List193 10-6Troubleshooting > Error Code List Error Code Possible Cause/Action 10-7Troubleshooting > Troubleshooting 194 Troubleshooting195 10-8Troubleshooting > Troubleshooting Symptom Checkpoint Corrective Action Reference 11-1 196 11 Appendix
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