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Brother FAX-878 Printing a reduced incoming fax (Auto Reduction), Reception into memory, Receiving a fax at the end of a conversation

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5 - 4 Setup Receive

Printing a reduced incoming fax (Auto Reduction)

If you choose ON, the fax machine automatically reduces an

incoming fax to fit on one page of A4 size paper, regardless of the

paper size of the document.

1

Press Menu/Set, 2, 5.

2

Use ▲ or ▼ to select ON (or

OFF).

Press Menu/Set.

3

Press Stop/Exit.

Reception into memory

As soon as the paper tray becomes empty during fax reception, the

screen will display CHECK PAPER; please put some paper in the

paper tray. (See How to load paper on page 2-2.)

If the Memory Receive is set to ON at this time…

If sufficient memory is available, the current fax reception will

continue. Subsequent incoming faxes will also be stored into

memory until the memory becomes full, following which no further

incoming fax calls will be answered automatically. To print all the

faxes stored in memory, insert paper into the paper tray.

If the Memory Receive is set to OFF at this time…

If sufficient memory is available, the current fax reception will

continue and remaining pages will be stored in memory, subject to

available memory. Subsequent incoming faxes will not be

answered automatically until fresh paper is put in the paper tray.

1

Press Menu/Set, 2, 6.

2

Use ▲ or ▼ to select ON (or

OFF).

Press Menu/Set.

3

Press Stop/Exit.

Receiving a fax at the end of a conversation

At the end of a conversation you can ask the other party to fax you

information before you both hang up.

1

Ask the other party to place the document in their machine

and to press Start. Tell the other party to wait until the fax

machine sends receiving tones (chirps) before hanging up.

2

When you hear the other machine’s CNG tones (beeps),

press Fax Start.

The LCD shows:

3

Replace the handset.

■If you receive faxes that are split on two pages, turn on this

setting. If the document is too long, however, the fax

machine may print it on two pages.

■When Auto Reduction is turned on and an incoming

document is smaller than your paper, no reduction will take

place, and you will get the same size as the sender’s

document.

5.AUTO REDUCTION

6.MEM.RECEIVE

RECEIVE

Contents

Main Page i APPROVAL INFORMATION Compilation and Publication Notice ii Safety precautions To use the fax machine safely iii Choosing a location IMPORTANT SAFETY INSTRUCTION Page Page Page Table of Contents vii 1 2 3 6 ix 7 8 9 10 11 Page Page 1 - 1 Using this Guide Finding information Symbols used in this Guide 1 Part names Front view Back view 1 - 3 FAX-878 control panel overview Page 1 - 5 Fax tones and handshake ECM (Error Correction Mode) Connections Connecting an external telephone Connecting an external telephone answering device (TAD) Sequence 1 - 7 Connections Recording outgoing message (OGM) on an external TAD Multi-Line connections (PABX) If you are installing the fax machine to work with a PABX 2 - 1 About paper Handling and using plain paper 2 How to load paper To load paper Print Side 3 - 1 User-friendly programming Menu table 3 Navigation keys 3 - 3 Page 3 - 5 Page 4 Setting the Station ID 4 - 3 Entering text Inserting spaces Making corrections Repeating letters Special characters and symbols Setting the Beeper Volume Setting the Speaker Volume Setting the Ring Volume 4 - 5 Setting PABX (Australia and New Zealand only) PABX and TRANSFER Setting Tone or Pulse dialling mode (Not available for New Zealand) Basic receiving operations Choosing the Receive Mode 5 5 - 2 To select or change your Receive Mode Setting the Ring Delay Setting the F/T Ring Time (FAX/TEL mode only) Fax Detect 5 - 4 Printing a reduced incoming fax (Auto Reduction) Reception into memory Receiving a fax at the end of a conversation Advanced receiving operations Operation from extension telephones For FAX/TEL mode only Remote Call Transfer 5 - 6 To transfer a telephone call to the fax machine Changing the remote codes Page Page Telephone Services 5 - 10 How Does the Caller ID Work? The Caller ID Appears on the Display When Your Telephone Rings The Caller ID is Stored in Your Machines Memory Selecting a Caller ID from the Memory for Call Reply 5 - 12 To Activate Certain Network Services When Using Call Reply Printing Caller ID List Do you have Voice Mail? Telephone Service for Australia (Telstra FaxStream Duet) Distinctive Ringing (Telstra FaxStream Duet) What is the Advantage of using Telstra FaxStream Duet Function? 5 - 14 How does Telstra FaxStream Duet Work? Set the Distinctive Ringing to ON Telephone Service for New Zealand FaxAbility How Will the Fax Machine Treat All Other Numbers? What is the Advantage of Using the FaxAbility Function? How Does FaxAbility Work? How to Turn FaxAbility OFF or ON Telephone Service for Some Countries Distinctive Ringing (For Singapore and Hong Kong) Setting the Distinctive Ringing 6 - 1 How to dial 6 Fax Redial How to fax Automatic transmission Page Contrast Fax resolution 6 - 5 Multiple Resolution Transmission Cancelling a fax in progress Cancelling a scheduled job Advanced sending operations Composing the electronic Cover Page Composing your own comments Page Page Page Page 6 - 11 Setting up Polled Transmit (Standard) Setup for Polling Transmit with Secure Code Secure Polling Memory Transmission 6 - 13 Out of Memory message Interrupting Delayed Fax and Polled Transmit jobs TX Lock System Page 7 - 1 Storing numbers for easy dialling Storing One-Touch Dial numbers/Storing Junk Fax/Call numbers 7 options Storing Speed-Dial numbers/Storing Junk Fax/Call numbers 7 - 3 Changing One-Touch and Speed-Dial numbers Setting up Groups for Broadcasting Page Page Page Fax Forwarding Setting up Fax Forwarding 8 8 - 2 Setting Fax Storage Turning off Remote Fax Options Setting your remote access code Page 8 - 4 Remote commands Page 9 - 1 FAX settings and activity Customizing the Transmission Verification Report Setting the Journal Period 9 Printing reports How to print a report 10 - 1 Using the fax machine as a copier Copy operations 10 Copy options: Single or Multiple copies, Sort/Stack, Reduce/Enlarge 10 - 3 Legal limitations 11 15 16 17 11 - 2 Important Information for New Zealand Page 11 - 4 Page 11 - 6 For Your Safety Disconnect device Trademarks Shipment of the fax machine 12 - 1 Troubleshooting Error messages 12 maintenance Page 12 - 3 Page Page If you are having difficulty with the fax machine 12 - 7 Page Page Page Page G G - 2 Page S - 1 General Copy S Fax S - 3 I The items in all upper case represent LCD messages. A B C D I - 2 H I J L U V Page Accessory List ARD C CCESS A Remote Commands Change Fax Forwarding Setting Check the Receiving Status Retrieve a Fax A - 2