Brother FAX-878 Advanced sending operations

Setup Send 6 - 6

Advanced sending operations

Composing the electronic Cover Page

The cover page is sent to the receiving party’s machine. Your

cover page includes the name or number stored in the One-Touch

or Speed-Dial memory. If you are dialling manually, the name is left

blank.

The cover page shows your Station ID, and the number of pages

you are sending. If you have COVERPG SETUP set to ON (See Send

a cover page for all faxes on page 6-7), the number of pages is left

blank.

You can select a comment to include on your cover page.

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

Instead of using one of the preset comments, you can enter two

personal messages of your own, up to 27 characters.

(See Entering text on page 4-3.)

5.(USER DEFINED)

6.(USER DEFINED)

Most of the SETUP SEND settings are temporary to allow you to

make changes for each fax you send. However when you set up

your Cover Page and Cover Page Comments, you are changing

the default settings so they will be available while faxing.

Composing your own comments

1

Press Menu/Set, 3, 2.

The screen displays:

2

Use ▲ or ▼ to choose position

5 or 6 for your own comment.

Press Menu/Set.

3

Use the dial pad to enter your customized comment.

(See Entering text on page 4-3.)

4

Press Menu/Set.

The screen displays:

5

Press 1 if you want to choose

more settings. The display

returns to the SETUP SEND

menu.

—OR—

Press 2 to exit.

2.COVERPAGE NOTE

ACCEPTED

NEXT

1.YES 2.NO

Contents

Main Page i APPROVAL INFORMATION Compilation and Publication Notice ii Safety precautions To use the fax machine safely iii Choosing a location IMPORTANT SAFETY INSTRUCTION Page Page Page Table of Contents vii 1 2 3 6 ix 7 8 9 10 11 Page Page 1 - 1 Using this Guide Finding information Symbols used in this Guide 1 Part names Front view Back view 1 - 3 FAX-878 control panel overview Page 1 - 5 Fax tones and handshake ECM (Error Correction Mode) Connections Connecting an external telephone Connecting an external telephone answering device (TAD) Sequence 1 - 7 Connections Recording outgoing message (OGM) on an external TAD Multi-Line connections (PABX) If you are installing the fax machine to work with a PABX 2 - 1 About paper Handling and using plain paper 2 How to load paper To load paper Print Side 3 - 1 User-friendly programming Menu table 3 Navigation keys 3 - 3 Page 3 - 5 Page 4 Setting the Station ID 4 - 3 Entering text Inserting spaces Making corrections Repeating letters Special characters and symbols Setting the Beeper Volume Setting the Speaker Volume Setting the Ring Volume 4 - 5 Setting PABX (Australia and New Zealand only) PABX and TRANSFER Setting Tone or Pulse dialling mode (Not available for New Zealand) Basic receiving operations Choosing the Receive Mode 5 5 - 2 To select or change your Receive Mode Setting the Ring Delay Setting the F/T Ring Time (FAX/TEL mode only) Fax Detect 5 - 4 Printing a reduced incoming fax (Auto Reduction) Reception into memory Receiving a fax at the end of a conversation Advanced receiving operations Operation from extension telephones For FAX/TEL mode only Remote Call Transfer 5 - 6 To transfer a telephone call to the fax machine Changing the remote codes Page Page Telephone Services 5 - 10 How Does the Caller ID Work? The Caller ID Appears on the Display When Your Telephone Rings The Caller ID is Stored in Your Machines Memory Selecting a Caller ID from the Memory for Call Reply 5 - 12 To Activate Certain Network Services When Using Call Reply Printing Caller ID List Do you have Voice Mail? Telephone Service for Australia (Telstra FaxStream Duet) Distinctive Ringing (Telstra FaxStream Duet) What is the Advantage of using Telstra FaxStream Duet Function? 5 - 14 How does Telstra FaxStream Duet Work? Set the Distinctive Ringing to ON Telephone Service for New Zealand FaxAbility How Will the Fax Machine Treat All Other Numbers? What is the Advantage of Using the FaxAbility Function? How Does FaxAbility Work? How to Turn FaxAbility OFF or ON Telephone Service for Some Countries Distinctive Ringing (For Singapore and Hong Kong) Setting the Distinctive Ringing 6 - 1 How to dial 6 Fax Redial How to fax Automatic transmission Page Contrast Fax resolution 6 - 5 Multiple Resolution Transmission Cancelling a fax in progress Cancelling a scheduled job Advanced sending operations Composing the electronic Cover Page Composing your own comments Page Page Page Page 6 - 11 Setting up Polled Transmit (Standard) Setup for Polling Transmit with Secure Code Secure Polling Memory Transmission 6 - 13 Out of Memory message Interrupting Delayed Fax and Polled Transmit jobs TX Lock System Page 7 - 1 Storing numbers for easy dialling Storing One-Touch Dial numbers/Storing Junk Fax/Call numbers 7 options Storing Speed-Dial numbers/Storing Junk Fax/Call numbers 7 - 3 Changing One-Touch and Speed-Dial numbers Setting up Groups for Broadcasting Page Page Page Fax Forwarding Setting up Fax Forwarding 8 8 - 2 Setting Fax Storage Turning off Remote Fax Options Setting your remote access code Page 8 - 4 Remote commands Page 9 - 1 FAX settings and activity Customizing the Transmission Verification Report Setting the Journal Period 9 Printing reports How to print a report 10 - 1 Using the fax machine as a copier Copy operations 10 Copy options: Single or Multiple copies, Sort/Stack, Reduce/Enlarge 10 - 3 Legal limitations 11 15 16 17 11 - 2 Important Information for New Zealand Page 11 - 4 Page 11 - 6 For Your Safety Disconnect device Trademarks Shipment of the fax machine 12 - 1 Troubleshooting Error messages 12 maintenance Page 12 - 3 Page Page If you are having difficulty with the fax machine 12 - 7 Page Page Page Page G G - 2 Page S - 1 General Copy S Fax S - 3 I The items in all upper case represent LCD messages. A B C D I - 2 H I J L U V Page Accessory List ARD C CCESS A Remote Commands Change Fax Forwarding Setting Check the Receiving Status Retrieve a Fax A - 2