The way folders work vary by type:

1.ActiveSync: If you use an Outlook e-mail account, e-mail messages in the Inbox folder in Outlook are synchronized automatically with your HP iPAQ. You can choose to synchronize additional folders by designating them for synchronization. The folders you create and the messages you move are mirrored on the e-mail server. You can read the messages while you are away from your computer.

2.MMS/Text Messages: If you use an MMS account or a text message account, messages are stored in the Inbox folder.

3.POP3 account: If you use a POP3 account and you move e-mail messages to a folder you created, the link is broken between the messages on your HP iPAQ and their copies on the e-mail server. When you connect, the e-mail server detects that the messages are missing from the Inbox folder on your HP iPAQ and deletes them from the e-mail server. This prevents having duplicate copies of a message, but it also means that you no longer have access to messages that you move to folders created from anywhere except your HP iPAQ.

4.IMAP4 account: If you use an IMAP4 account, the folders you create and the e-mail messages you move are mirrored on the e-mail server. Therefore, messages are available to you anytime you connect to your e-mail server, whether it is from your HP iPAQ or computer. This synchronization of folders occurs whenever you connect to your e-mail server, create new folders, or rename/delete folders when connected. You can also set different download options for each folder.

Synchronizing E-mail

When you synchronize Outlook e-mail on a computer with your device, e-mail messages are synchronized as follows:

●Messages in the Inbox folder on your computer or Exchange Server are copied to the Inbox folder of the Outlook e-mail account on your device.

●Messages in the Outbox folder on your device are transferred to Exchange Server or Outlook, and then sent from those programs.

●When you delete a message on your device, it gets deleted from your computer or Exchange Server the next time you synchronize.

●The default sync settings synchronize messages from the past three days only and the first 2 KB of each new message is downloaded.

NOTE: Text messages are not received via synchronization. Instead, they are sent to your HP iPAQ via your service provider.

Composing E-mail using Voice Commander

You can use the Voice Commander feature on your HP iPAQ to select the recipient of your e-mail.

1.Press the Voice Commander button on your HP iPAQ.

2.Hold your HP iPAQ 10 cm away from your face and say Compose Email to (contact name) to launch the e-mail compose form with the recipient added.

3.You can now compose your message by speaking into the microphone. This audio file will be sent as an attachment.

44 Chapter 9 Messaging