Panasonic UF-885, UF-895 6

Department Code

General Description

This operation requires the user to input a preset 4-digit Department Code before transmission. The Depar tment

Name of the selected Department Code is printed on the Header of each page sent, Cover Sheet, COMM.

Journal and Individual Transmission Journal. When the Department Code is set, the Transaction Journal will be

sorted by the Department Code number (01 - 24) when it is pr inted.

If you wish to prevent unauthorized persons from setting, changing or erasing the Department Code settings, you

should set the Access Code to restrict these settings. (See page 8 5)

Setting the Department Code

6Enter Department Code number.

Ex: (01 to 24)

FUNCTION 7SET M ODE ( 1-6)

ENTER NO. OR ∨ ∧

4SET FAX PARAMETER(01-99)

NO.=

❚

7 7 SET 77 LOGO/DEPT. CODE

1:INVALID

377 LOGO/DEPT. CODE

3:DEPT. CODE

SET DEPT. CODE (01-24)

ENTER NO. OR ∨ ∧

1 2

LOGO/DEPT. NAME

❚

Contents

Main Users Guide UF-885/895 IMPORTANT INFORMATION Model and Serial Number Table of Contents 1 1 2 3 4 5 6 Confidential Mailbox and Confidential Network Communications..............119 7 8 9 Page Safety Information Main Name Plate HHS Label Page Introduction Function Key FUNCTION External View Control Panel SPACE SYMBOLS COPY START CAPS Control Panel 1 Page Installing the Accessories Page Page Loading the Recording Paper Paper Specifications How to Load the Recording Paper 1 2 3 4 5 6 Loading the Recording Paper Connecting the Telephone Line Cab le and P ower Cor d Page Setting the Dialing Method (Tone or Pulse) 0 6 4 Adjusting the Volume Setting the Monitor Volume Setting the Ringer Volume 1 Setting the Date and Time 4 0 1 1999 1500 Setting Your LOGO 4 Setting Your Character ID 4 HE A D SPACE O F F I C E Setting Your ID Number (Fax Telephone Number) 4 SPACE 201SPACE 555 SPACE 1 2 1 2 Page Entering One-Touch/Abbreviated Dialing Numbers 4 5 SA L E S SPACE E P TD <01> SALES DEPT 9PAUSE 5 5 5 SPACE 1 2 7 1 4 5 2 A C C O U N T I N G 4 5 9PAUSE 5 5 5 SPACE 2 2 P A N A F A X 456 5 5 5 SPACE 3 2 1 3 Printing Out a Directory Sheet 7 Setting the Fax Parameters 3 2 0 1 5 Fax Parameter Table Page Customizing Your Machine (see Note 1) (see Note 2) (see Note 3) Note: Page Page Contrast (see Note 1) Resolution (see Note 2) CONTRAST RESOLUTION Halftone (see Note 1) Verification Stamp (see Note 2) (see Note 3) HALFTONE STAMP Communication Journal (COMM. JOURNAL) 3 1 Memory Transmission Transmit Receive Store document in memory (see Note 1)@@ (see Note 2)@@ (see Note 3)@@ (see Note 4) (see Note 5) Manual Number Dialing 2 3 One-Touch Dialing 3 Abbreviated Dialing 3 Directory Search Dialing 4 PA N A 5 Multi-Station Transmission (Broadcasting) 3 Direct Transmission Manual Number Dialing (Direct Transmission) 3 One-Touch Dialing (Direct Transmission) 3 Abbreviated Dialing (Direct Transmission) 3 Directory Search Dialing (Direct Transmission) 4 PA N A 5 Voice Mode Transmission 2 Off-Hook Dialing 3 On-Hook Dialing 3 5 5 5 1 2 3 4 Transmission Reservation 1 Memory Transmission Reservation (Multi-tasking) 4 2 Direct Transmission Reservation (Priority Transmission Reservation) 1 2 3 4 1 3 Redialing Automatic Redialing Manual Redialing REDIAL Automatic Reception 1 Manual Reception 2 4 Print Reduction Selecting the Print Reduction Mode Receiving Oversize Documents Substitute Memory Reception (see Note 1) (see Note 2) 1 2 Print Collation Mode Making Copies 3 1 0 Batch Transmission Real-time Batch Transmission Delayed Batch Transmission Timer Controlled Communications 4 Deferred Transmission (see Note 1) (see Note 2) (see Note 3) 1 2 3 3 0 SET ENTER STATION(S) Deferred Polling 3 4 2 0330 SET DEFERRED POLLING 9876 SET ENTER STATION(S) 4 Preparing to be Polled 4 4321 2 To Poll Documents from Another Station 3 1 Polling Setting for Group Dialing 4 5 1 SET Page Setting for Deferred Polling 4 6 8 7 9 4 6 7 2 SET 4 5 3 SET 9 PAUSE 5 5 5 SPACE 1 2 3 4 3 5 4 1 Printing a File List 1 Viewing the Contents of a File List To view the contents of a file list on the display without printing it, follow the steps below. 5 1 2 Sample display Changing the Start Time or the Station of a File 3 4 5 2 7 Deleting a File 3 3 Printing Out a File 3 4 Adding Documents into a File 5 Retry an Incomplete File 3 6 001 Access Code Setting the Access Code 4 6 3 8 SET Operating Your Machine with the Access Code (Restrict all operations) 1 Access Code 3 4 Receive To Memory 4 3 7 1234 5 2 5 5 3 Receive To Memory Distinctive Ring Detector (DRD) At Your Location with Distinctive Ring Service Page Fax Cover Sheet PIN Code Access Selecting the Access Method (Prefix or Suffix) 4 3 9 Dialing with a PIN Code 4 9876 PIN Code Access Fax Forward Setting Fax Forward 5 6 5 4 2 Storing the Document(s) 1 Sending the Stored Document(s) 3 2 Page Printing the Stored Document(s) 4 Setting the Department Code 6 3 7 9 10 PA N A S O N I C SPACE FUNCTION 6 1 SET 1 3 6 4 (see Note 1) (see Note 2) then enter a new LOGO. (See Note 1 and 2) Ex: or just go to step 10 to erase the Department Code. P A N A F A X SPACE 5678 Sending Document with Department Code 4 Sending Document with Department Code (Voice Mode Transmission) 2 3 5 6 MONITOR MONITOR 4 Printing a Department Code Journal JOURNAL Sample Department Code Journal / Originated Calls 1 1:PRINT 2:VIEW Sample Department Code Journal / Received Calls Setting the Multiple LOGO 7 2 PA N A S O N I C SPACE Changing or Erasing the Multiple LOGO 5 P A N A F A X SPACE Sending Document with Multiple LOGO 4 Printing a Multiple Logo List 4 Page Selective Reception Setting the Selective Reception. 4 6 2 Page Setting Password Transmission 5 4 3 1234 SET 43 PASSWORD-XMT Setting Password Reception 4 1234 SET 44 PASSWORD-RCV 5 4 4 Using Password Transmission 4 6 4 Using Password Reception Confidential Mailbox B A Figure 1 : Confidential Mailbox A B 4 6 1 2233 Page Receiving a Confidential Document to Your Machine's Mailbox Storing a Confidential Document in Your Machine's Mailbox 4 3 2233 Printing Out a Confidential Document from Your Machine's Mailbox 3 4 Page Page Setting Up Your Machine for Confidential Network Communications 4 1 2 4 5 9999 5 1SPACE 2 1 2 SPACE 111SPACE 1 2 3 4 Page Relay Network Page Setting Up Your Machine for Relayed Transmission Page 5 7 4 5 9999 1000 7 9 10 11 12 13 14 3 Printouts and Reports Sample Result Report (Relay XMT Result) Page To set the Sub-address into a One-Touch/ABBR. DIaling Numbers 2 FLASH 2762 4 To send a Document with Sub-address 2 FLASH 2 7 6 2 2 Transaction Journal 3 3 4 1 2 Page Sample Transaction Journal Sample Individual Transmission Journal (IND. XMT JOURNAL) Page Communication Journal (COMM. JOURNAL) Page One-Touch/Abbreviated and Directory Search List 4 2 Sample One-Touch List Sample ABBR. Number List Note: (see Note 1) Sample Directory Search List = One-Touch number, [nnn] = Abbreviated number Program List Sample Program List 3 FAX Parameter List To print out a FAX Parameter List: Sample FAX Parameter List 4 Page PROBLEM SOLVING If You Have Any of These Problems Mode Symptom Cause / Action page Information Codes requested to be polled of a confidential document under any of following conditions. Unit was requested to relay a document. Page Clearing a Recording Paper Jam Page Cleaning the Document Scanning Area 1 2 Cleaning the Printer Roller 3 2 Adjusting the Automatic Document Feeder (ADF) Verification Stamp 1 2 Replacing the Lithium Battery 1 2 3 4 Page Page Page Page Page Recording Paper Specifications Page Options and Supplies Installing the Memory Card (Flash Memory Card and / or DRAM Card) 1 2 3 4 FCC Notice for User in USA As an ENERGY STAR Partner, Panasonic has determined that this product meets the E NERGY S Notice to User in Canada NOTICE Avis Avertissement Avis Notice to User in Canada Page Page Page Page Page Page Page 187 INDEX A B C P R S T U Page Users Guide UF-885/895 Q GUIDE UF-885/895 How to Set Documents. How to Send Using Manual Dialing. How to Send Using One-Touch/Abbreviated Key. +