Manuals / Polycom / Communications / Telephone

Polycom IP 4000 SIP 1.6 manual Presence / Status / Buddy Lists, To send a text message

Models: IP 4000 SIP 1.6

1 24
Download 24 pages 23 Kb
Page 16
Image 16

To send a text message:

1.Press and select Features, Messages, Instant Messages.

2.Press the New soft key.

3.Enter the desired extension or SIP URL. Press the 1/A/a soft key to alternate between numeric and upper/lower case alphanumeric modes.

4.Press the Select soft key to choose from various pre-scripted short messages.

OR

Press Edit to compose a custom message. Use dial pad keys to cycle through the character set. Use keys 1, *, 0, and # to select special characters.

5.Press Send when finished.

Presence / Status / Buddy Lists

The phone combines interactive message services and status monitoring to comple- ment a traditional messaging application such as email.

Live interaction within a pool of phones is possible by monitoring the “presence” of the parties involved.

Each phone can “watch” the status of up to eight other phones. These other phones form the “Buddy List”. The status of bud- dies is displayed and updated in real time. Each phone can also be “watched” by up to eight other phones.

To add or delete a contact from your buddy list, or block a contact:

1.Press , select Features, Con- tact Directory.

2.Using the arrow keys, scroll through the directory to choose a contact.

3.Press Edit and scroll down using the Next soft key to the Watch Buddy or Block Buddy fields.

4.Use the arrow keys to switch be- tween Enabled or Disabled status.

5.Press the Save soft key or to abandon the change.

The diagrams show a typical Buddy Sta- tus screen display of monitored phones and a My Status display.

To view and change Presence settings:

1.Press and select Features, Presence.

2.Choose My Status to change your own status (online, busy, etc.). This affects information sent

to watching phones. Presence information will also be sent to watching phones when the user goes off-hook or invokes Do Not

Disturb. The My Status display can also be accessed by pressing the MyStat soft key from the idle display.

3.Choose Buddy Status to monitor the status of the contacts within your buddy list. This can also be accessed by pressing the Buddies soft key from the idle display.

13

Page 15 Page 17
Page 16
Image 16
Polycom IP 4000 SIP 1.6 Presence / Status / Buddy Lists, To send a text message, To view and change Presence settings
Page 15 Page 17

IP 4000 SIP 1.6 specifications

The Polycom IP 4000 SIP is a robust conference phone designed specifically for small to medium-sized conference rooms. One of its main features is the advanced audio technology that ensures clear and intelligible conference calls, making it an essential tool for businesses looking to enhance their communication. With its intuitive interface and streamlined design, the Polycom IP 4000 SIP allows users to connect with ease, helping minimize disruptions during meetings.

The phone supports SIP (Session Initiation Protocol), which is a standard for initiating, maintaining, and terminating real-time sessions that include voice, video, and messaging applications. This interoperability with various devices and systems makes it a versatile choice for modern enterprises. Additionally, it offers dual-line capability, allowing users to manage multiple calls simultaneously, enhancing productivity and collaboration.

One of the standout features of the Polycom IP 4000 SIP is its remarkable acoustic quality, thanks to integrated Polycom HD voice technology. This technology delivers crystal-clear audio and reduces background noise, ensuring that every participant can be heard distinctly, regardless of their location in the room. The high-fidelity microphone array can pick up voices from up to 10 feet away, which is particularly useful in larger conference spaces.

Furthermore, the Polycom IP 4000 SIP includes a variety of connectivity options and can integrate seamlessly with various Unified Communication platforms. The phone is designed with multiple interfaces for connecting external devices, such as laptops and mobile phones, facilitating diverse communication methods. This flexibility empowers teams to collaborate using their preferred technology, maintaining workflow continuity.

Security is also a significant consideration for the Polycom IP 4000 SIP. It supports secure SIP signaling and media encryption, protecting sensitive conversations from eavesdropping and ensuring compliance with corporate security policies.

In summary, the Polycom IP 4000 SIP conference phone is a powerful communication tool offering advanced audio quality, extensive connectivity, and strong security features. Its user-friendly design and support for SIP make it an ideal choice for businesses looking to enhance their meeting experience and foster effective communication. Whether for internal discussions or external negotiations, the Polycom IP 4000 SIP stands out as a reliable and efficient solution for conference calling needs.