Introduction
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When the copy, printer, or fax function of a SHARP Digital Full Color Multifunctional System with the security function is used, image data generated in each job is encrypted, and when the job is finished, the encrypted data is immediately erased from the memory and hard disk.
■Note:
To ensure that the data security function of the machine provides maximum security, observe the following:
●The administrator plays an important role in maintaining security. Exercise appropriate care in selecting the person that will assume the job of administrator.
●Be sure to change the administrator password immediately each time a new person takes over as administrator.
●Change the administrator password on a regular basis (at least once every 60 days).
●Do not select a password that can be easily guessed for the administrator password.
●The setting mode (administrator) are very important for security management. If you leave the machine when using the setting mode (administrator), be sure to tap the [Logout] key to quit the setting mode (administrator). The administrator of the machine should inform users that they are not to access the setting mode (administrator) without permission.
●The customer bears responsibility for control of copies of documents made on the machine and faxes received on the machine.
●Even when the data security kit is installed, note that fax data in the polling memory box used by the facsimile function can be read.
■Backing up and clearing data stored with the document filing function
When the data security kit is installed, data previously stored in the machine with the document filing function is cleared. For this reason, any data that you need to keep is copied to a computer before the data security kit is installed, and then returned to the machine after installation and clearing of the previous data. (This work is normally performed by a service technician at the time of installation of the data security kit.) Only confidential folders can be used to return data from a computer to the machine after installation of the data security kit. Before returning data from a computer to the machine, create confidential folders if needed.
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