Xerox Scanner manual Tender Award, Terms & Conditions 14 Motor Vehicle Liability Insurance

THAMES VALLEY DISTRICT SCHOOL BOARD	Page 7
PRINTERS and SCANNERS TENDER	#05-45C
TERMS & CONDITIONS
SECTION 2.14 MOTOR VEHICLE LIABILITY INSURANCE

2.14.1Each bidder shall show proof with the submission of this bid (See Appendix B, Certificate of Insurance), and annually thereafter for the term of the contract, that upon the award of this contract that it will be covered by Automotive Liability Insurance with coverage limits of $2,000,000 per occurrence for liability (by way of primary coverage and/or Umbrella Coverage and/or otherwise), arising at law for damages caused by reason of bodily injury (including death) or damage to property by employees or subcontractors. If the bidder does not presently have $2,000,000 per occurrence of Automobile Liability Insurance Coverage, the bidder shall provide a written assurance from his insurer or agent on the insurer or agent’s letterhead that liability insurance limits will be increased to $2,000,000 per occurrence from the commencement of the contract and annually thereafter for the term of the contract, shall the contract be awarded to the bidder. This liability policy will contain the following coverage on an occurrence basis:

Third Party Liability coverage in the form of policy known as OAP-1.

2.14.2Upon contract award, if the successful bidder(s) has provided written assurance in their bid submission of their ability to obtain the necessary insurance coverage, the bidder(s) shall be required to submit certification in a form satisfactory to the TVDSB. This will include the Certificate of Insurance attached to this Request for Proposal, (See Appendix B) of the above mentioned coverage to protect the TVDSB against claims for property damage and personal injuries, including accidental death, caused by the successful bidder(s) or its employees or subcontractors during the performance of its obligations under the contract by way of the ownership or operation of a motor vehicle.

2.14.3The successful bidder(s) agrees to indemnify, hold harmless, and defend, the TVDSB from and against any and all liability for loss, damage and expense, which the TVDSB may suffer or for which the TVDSB may be held liable by reason of injury (including death) or damage to any property arising out of negligence on the part of the successful bidder(s) or any of its representatives or employees by way of the ownership or operation of a motor vehicle.

3.0 TENDER AWARD

SECTION 3.1 EVALUATION PROCESS

3.1.1An evaluation committee will be established to evaluate Tenders.

3.1.2All Tenders will first be evaluated on their compliance with the requirements of this Tender.

3.1.3All compliant Tenders will be evaluated by a TVDSB evaluation committee based on the following evaluation criteria:

3.1.3.1Price

3.1.3.2Compliance with Specifications

3.1.4Compliant bidders may be requested to make a presentation of their Tender for clarification only. No alteration of your submission will be permitted. Notification will be given to qualified bidders as to the time and place. The presentation shall be at the expense of the bidder.

SECTION 3.2 AWARD AND NOTIFICATION OF CONTRACT

3.2.1The results of this Tender will be available from Jennifer Coyne, Buyer, approximately 90 days after Tender closing.

3.2.2The results of this Tender will be posted to the TVDSB Web Site as soon as decisions have been made. See www.tvdsb.on.ca/Purchasing /Bids/Proceed to Inquiry Download Page/Tender#45 - click on the “Results” checkmark.