THAMES VALLEY DISTRICT SCHOOL BOARD | Page 9 |
PRINTERS and SCANNERS TENDER | |
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TERMS & CONDITIONS |
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4.4.2Delivery dates will be specified on all of our purchase orders. Immediate delivery will be accepted unless otherwise designated on our purchase orders.
4.4.3The lead time shown shall be used to calculate delivery dates on our purchase orders and to monitor your company’s performance. The lead time must be met.
4.4.4Not all goods will be ordered at one time. Orders will be placed as requests are received from our schools.
4.4.5Bidders shall state, in Appendix D, if your company has the ability to encode our six digit product number on packing slips for identification purposes.
4.4.6The successful bidder(s) bears the risk of loss with respect to equipment until delivery is complete.
4.4.7The successful bidder(s) bears the cost of repairs to the site and to hardware with respect to damage caused from shipping.
SECTION 4.5 INVOICING/PAYMENT TERMS
4.5.1All invoices must be sent to the Thames Valley District School Board, 1250 Dundas Street, P.O. 5888, London, Ontario N6A 5L1. Attention: Accounts Payable.
4.5.2Applicable taxes must be shown as separate line items on all invoices.
4.5.3Bidders shall indicate, in Appendix D, any specific payment terms. It is generally expected that payment will be 45 days from receipt of invoice.
4.5.3.1Bidders shall state, in Appendix D, percentage discount for early payment and net payment terms.
4.5.4The TVDSB prefers electronic invoices. Bidders shall state, in Appendix D, if they are able to send us a flat ASCII file in any file layout.
5.0 SPECIFICATIONS
SECTION 5.1 QUANTITY
5.1.1The quantities indicated are based on previous years’ purchases and projected current year capital projects. Quantities are subject to equipment breakdowns, user requests, program changes and budget approval and may be increased or decreased when orders are placed. All items may not be purchased if costs exceed budget. In no way shall the information furnished be considered as a guarantee with respect to the future volume of business. The successful bidder(s) shall be responsible for supplying the quantities that are eventually ordered for each item awarded during the term of this Tender at the quoted price.
5.1.2Bidders may submit one or more Tenders
SECTION 5.2 REQUIREMENTS
5.2.1The Tender’s requirements are detailed in 2005045.rpt file which is part of the Setup.exe.
5.2.2The successful bidder(s) must be certified dealers/authorized distributors of the manufacturer of the equipment they are bidding on.
5.2.3Bidders shall state, in Appendix D, all productivity tools and software included with your equipment
