Xerox 7665, 7675 Scan to Searchable File Formats, Accessing Image Settings At your Workstation

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Scan to Searchable File Formats

The optional feature provides Network Scanning, E-mail, and Internet Fax users with the ability to choose [Searchable] as an option for the their PDF, PDF/A, or XPS file formats. The Searchable Format provides a second layer of data with the text of the scanned document. The second layer is converted to an optical character readable format, enabling the text of the document to be searched on, copied, and pasted, as desired.

Note: Before installing the Scan to Searchable File Formats feature, make sure that you have installed the Network Scanning/E-mail option first. Network Scanning is an optional feature, purchased from your Xerox Sales Representative, and installed using a Network Scanning/E-mail Subscriber Installation Module (SIM). For more information, see the Network Scanning topic of the Options section of this guide.

Once you have completed the Scan to Searchable File Formats setup below, you should see the option displayed as an available setting for PDF, PDF/A and XPS. These settings should will be displayed under the Default Template (Filing Options/Image Settings) for Network Scanning, under Defaults (Filing Options/Image Settings) for E-mail, and under Defaults (Filing Options) for Internet Fax. Internet Services is a series of web pages, hosted on the embedded HTTP server of the machine, allowing configuration of services and settings using a web browser.

NOTE: XPS is not an available Document Format for Internet Fax.

Accessing Image Settings

At your Workstation

1.Open your Web Browser and enter the TCP/IP address of the machine in the Address or Location field and press [Enter]. Your Browser will display the machine Home Page.

2.Click the [Properties] tab.

3.If prompted, enter the current system administrator name and password. The default is [admin] and [1111].

4.Click [Services].

5.Click [Network Scanning].

6.Select [Default Template] or create a new template.

7.Under the Network Scanning option, click on the [Edit] button.

8.Within Scan Presets, Original Type - select [Photo & Text] or [Text].

9.Then select [for OCR].

10.Select [Apply].

11.Within Filing Options, select [Edit].

12.Within Document Format, select [PDF, PDF/A or XPS] format option.

13.Scroll down in Filing Options, Document Format to Searchable Options and select [Searchable].

14.Select [Apply].

15.Within [Network Scanning Image Settings], select [Edit].

16.Searchable XPS PDF and PDF/A Defaults, Searchable Options select [Searchable] and the correct language for your device under Document Language.

17.Select [Apply].

At your Machine

1.Select [Services] button.

2.Select [Network Scanning], may have to select All Services.

3.Input documents to scan and touch [Start] button.

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Contents WorkCentre Copyrights and Trademarks Table of Contents Accessing Network Scanning, E-mail, or Internet Fax Settings 100 123 160 Selecting a recipient and sending your fax 209 Steps for installing this device on your network Who Should Use This GuideEnable TCP/IP and Http at the device Configure protocols with Internet ServicesConfigure additional purchased options Install Printer DriversXerox Unicode 3.0 for SAP Font Kit Power Cable Power On the MachineWelcome Page and Install Wizards Network ConnectivityEthernet Configuration Ethernet CableTo Change the Ethernet Speed, if needed Information Checklist Enable the USB PortUSB Printing Enable the Parallel Port Parallel Port PrintingSet a Description for the Machine At your WorkstationConfiguration Configuration Report How to Print a Configuration Report At the MachineAdministrator Tools Password How to Change the Admin Password At the MachineImage Settings Tiff SettingsXPS Settings Flate CompressionAccessing Image Settings At your Workstation Scan to Searchable File FormatsAt your Machine Page To Set up an Alert Notification Group At your Workstation Alert NotificationTo Assign Notification Alerts to a Group To Edit or Delete a Recipient AddressTo Set up a Billing Meter Read Alert At your Workstation Billing Meter Read AlertsTo Set up the Local UI Alert At your Workstation Local UI AlertsBilling and Counters SMart eSolutions SMart eSolutions InformationMeter Assistant Supplies AssistantSet Permissions for Job Management To Install the Clone File on another machine CloningTo verify the software version To Clone a machineBanner Sheet Enabling the feature at a TCP/IP Networked Workstation Backup Saved JobsSaving and Reprinting Jobs Restore Saved Jobs Online / Offline Auditron Auxiliary Foreign Device Interface Kit Snmp Community Names Tray Destination AddressesSoftware Upgrade via Network Connection Prepare for the UpgradePage Software Upgrade Auto Before You StartGo to the Machine Set the Auto Upgrade Time Configure NetWare Settings Service Advertising Protocol SAPBindery Settings NetWareNetWare Directory Services NDS NDPS/NEPSConfigure TCP/IP and SLP Settings WindowsDomain Name DNS Configuration Supporting LPR PrintingConfigure Raw TCP/IP Printing Enable Port 9100 as additional support for Http IPP printing Create an IPP Printer at your Workstation Install the Printer Driver CentreWare Internet ServicesTo Access CentreWare Internet Services Configure Wins if used Windows 2000 over AppleTalk Information Checklist Enabling AppleTalk on the deviceAt the Windows 2000 Desktop Page Windows XP DNS Configuration Configure Raw TCP/IP Printing Enable Port 9100 as additional support for Http IPP printing Create an IPP Printer at your Workstation Install the Printer Driver Configure Wins if used Windows XP over AppleTalk Information Checklist At the Windows XP Desktop Page Apple Macintosh 9.x/10.x OS Apple Macintosh AppleTalkInstall the Print Driver At the Macintosh WorkstationInstructions for Instructions for 10.x OS Page Apple Macintosh TCP/IP Enabling TCP/IP on the deviceSetting up LPR Printing in Mac OS Select the PPD PostScript Printer DefinitionSet up LPR Line Printer Remote Printing in Mac OSX Page To Configure your HP-UX Client Version HP-UX Client VersionCentreWare for Unix GUI Method Tty MethodTo Configure your Solaris 2.x Client Solaris 2.x EnvironmentGUI Method Set up for a SCO Unix Client SCO Unix EnvironmentGUI Method Cups Enable Port 9100 as additional support for Http IPP printing Installing Cups on the Unix workstation Installing the Xerox PPD on the workstationTar format RPM formatAdding the Xerox printer Printing with CupsProcedures To enable port AS400AS400 Raw TCP/IP Printing to Port 9100 Crtdevprt Purpose AssumptionsTo create an Snmp trap To identify the trap Order of files on queue *FIFO Remote system *INTNETADR Only Change the Parameters in Bold Print a Configuration Report At the Machine Printer DriversVerify that Print Services for Unix is loaded Windows Add Printer WizardAdd the Printer Configure the Print Driver Xerox Printer Installer Microsoft Windows 2000 ProfessionalAdd the Printer Create a New Print Queue Page Microsoft Windows XP Configure the Print Driver Create a New Print Queue on Windows XP Configure the Print Driver Apple Macintosh Instructions for Instructions for 10.x OS Page Windows XP/2000 USB Printing At your Workstation Authentication OverviewNetwork Authentication Set Authentication to control access to individual services Page Set Authentication to control access to individual services Page At the Machine Set Authentication to control access to individual services Page Set Authentication to control access to individual services Configure Authentication for LDAP/LDAPS Page Set Authentication to control access to individual services Page Configure Contexts for Ldap if desired Configure Authorization Access by groups for Ldap if desired Local Authentication Adding User Accounts at the Machine 802.1X Authentication Enable At the Machine Configure 802.1X with Internet Services Xerox Secure Access Secure Access and AccountingEnable Secure Access Enable Web User Interface Authentication Configure your Ldap ServerSet Authentication to control access to individual services Using Secure Access Authentication Off if available IP Filtering Defining IP Filtering with the Define IP Filter Rule dialogAudit Log Digital Certificate Management Creating a Digital CertificateTo enable IP Sec Shared Secret SetupIP Sec Trusted Certificate Authorities Xerox Extensible Interface Program OverviewEnable Xeip Information Checklist At the DeviceNetwork Scanning SMARTsend has replaced CentreWare Network Scanning Services SMARTsend scanning services Scan to PC DesktopNetwork Scanning User Authentication Multifunction Device AuthenticationInformation Checklist Enable Network Scanning Configure a Scan Filing Location Configure a Scan Filing Repository using FTP Enter the Scan Repository Details via Internet ServicesGo to the Machine At your Workstation Page At the Machine At your Workstation Configure General Settings Configure a Scan Filing Repository using HTTP/HTTPS Go to the Machine Configuring the Default Template with Internet Services Destination ServicesName / Format File Options FileDefault Value Fax DestinationsDocument Management Fields Optional Field NameApply Factory Defaults To add a new Document Management fieldScan Options Create a New Template Optional Name / FormatTo Edit the Filing Policy of a Destination Image QualityScan Confirmation Report and Job Log Verify the New Template At the MachineSet up Remote Template Pool Repository optional Supply remote server addressing and login credentialsScan to Home Configure Scan to Home Information Checklist Install the Scanning Hardware Kit Scan to MailboxEnable Scan to Mailbox Configure Scan to MailboxMail Mail AddressingMail Authentication Enable E-mail Verify or Configure your TCP/IP Domain Name if necessary Configure an Smtp Server on the machineConfigure General E-mail Settings Mail Addressing Addressing Internal Address Book Ldap Information Checklist Ldap Mappings To map the Ldap fieldsConfiguring the From Address Addressing Public Address Book Create a Public Address BookName Address At the Machine Internet Fax Authentication Internet FaxInternet Fax Originals Internet Fax AddressingInformation Checklist Enable Internet Fax Configure an Smtp Address Configure POP3 Settings At your Workstation Configure General Internet Fax Settings Internet Fax Receive SettingsFrom Address Receipt of Internet Fax MessagesAddressing Internal Address Book Ldap Information Checklist Ldap Mappings Page Addressing Public Address Book Click the OK button to import the Address Book. Click Apply Server Fax Authentication Server FaxServer Fax and Embedded Fax Information Checklist Enable Server Fax Configure a Server Fax Filing Location Repository Configure a Fax Repository using FTP Go to the FAX server At your Workstation Configure General Settings Configure a Fax Repository using SMB Information Checklist Go to the FAX server At your Workstation Configure General Settings Embedded Fax HardwareInstall the Fax Hardware Kit Complete the Fax Setup Screens Configure Fax Settings Deferred Fax Setup Page Checklist LAN Fax PCL DriversInitial Setup Selecting a recipient and sending your fax LAN Fax PostScript Drivers Initial Setup Selecting a recipient and sending your fax Network Accounting Information Checklist Install the Network Accounting feature To Enable the Network Accounting feature at the MachineConfigure Network Accounting Authentication EnabledAuthentication Disabled Verify Accounting is EnabledEnable Network Accounting in your Windows Print Driver Test Network Accounting Immediate Image Overwrite Immediate Image Overwrite and Internet Fax JobsVerify that Immediate Image Overwrite is Installed Immediate Image Overwrite StatusTo view Overwrite Status at the Machine Disabling or Enabling Immediate Image OverwriteOn Demand Overwrite Page Perform an Image Overwrite at the Machine Perform an Image Overwrite over the Network Schedule a Daily Overwrite USB Printing Enable the USB Port Configure the Print Driver Configuring Bates Stamp Settings Annotation Bates StampingXerox Standard Accounting Enable Xerox Standard Accounting At your Workstation Create a Group Account Create a User Account and Set Usage Limits Usage Limits Black Printed ImpressionsBlack Copied Impressions Network Images SentNext Steps Using XSA at the machine Create a General Account Optional stepAt your Workstation Reset User Limits At your Workstation Print a Usage Report At your Workstation Enable XSA in your Windows Print Driver Enable XSA in your Apple Macintosh Print Driver To make a Back-up file To Restore Settings or Clone Settings to another Machine Disable an Optional Feature Disabling and Enabling OptionsEnable an Optional Feature Troubleshooting Network Scanning Is the machine functioning on the network as a printer?Is the Network Scanning button available on the machine? Page Scanning via FTP Scanning via NCP NetWare Core ProtocolScanning via SMB Server Message Block Scanning via HttpsTroubleshooting E-mail Ensure E-mail is installed properlyAre the E-mail settings properly configured? Page Was E-mail received at the Smtp server? Troubleshooting Internet Fax Are the Internet Fax settings properly configured?Page POP3 Errors Troubleshooting Server Fax Ensure Server Fax is installed properlyIs the Fax button available on the machine? Are the Server Fax settings properly configured? Check the Third Party Fax Server Configuration Does the fax filing repository contain the Tiff files?Check the User Account and Fax Filing Location Troubleshooting Embedded Fax Troubleshooting Network Accounting Ensure Network Accounting is installed properlyDynamic TCP/IP Addressing and Network Accounting Power On/Off Button This page has been left intentionally blank 258 Published by Translated by701P46498
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7675, 7665, 7655 specifications

The Xerox 7655, 7665, and 7675 are versatile multifunction printers designed for medium to large businesses seeking high-performance solutions. These models are part of Xerox's Color Multifunction Printer (MFP) lineup and are known for their advanced features, robust technology, and user-friendly interface.

One of the standout features of these printers is their ability to handle a wide range of print media. They can print on various paper sizes, from standard letterhead to large-format sheets, making them highly adaptable for different business needs. The maximum paper capacity can reach up to 8,000 sheets, allowing for extended printing without frequent paper changes.

In terms of print quality, the Xerox 7655, 7665, and 7675 deliver exceptional color accuracy and sharpness, thanks to their advanced imaging technology. With a resolution of up to 1200 x 2400 dpi, users can expect vibrant images and crisp text that are suitable for professional presentations and marketing materials. Additionally, these models utilize Xerox’s EA Toner technology, which provides consistent quality while being environmentally friendly.

The operating speed is another significant advantage. The 7655 prints at speeds up to 55 pages per minute (ppm) in color and black and white, while the 7665 and 7675 offer even faster printing, making them ideal for busy office environments where efficiency is crucial.

User experience is also prioritized in these models. They feature a customizable, intuitive touchscreen interface that simplifies navigation and reduces the learning curve for new users. The Xerox 7655 and 7665 come with an optional finishing module, providing capabilities such as stapling, hole punching, and folding, which enhance the professional presentation of printed documents.

Security is a growing concern for businesses, and Xerox addresses this with comprehensive security options integrated into these systems. Features like secure print, user authentication, and encrypted data transmission help protect sensitive information during the printing process.

Overall, the Xerox 7655, 7665, and 7675 are powerful solutions that combine speed, quality, and versatility. They cater to the evolving needs of modern businesses, offering reliable performance that can help improve productivity while ensuring high-quality output for a range of applications. With these models, organizations can efficiently manage their printing, scanning, and copying needs in a cohesive manner.
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