Sharp MX-5000N, MX-4100N Document filing, Document Filing X Quickly Saving a JOB Quick File

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Document filing

The document filing function is used to store the document or print image on the hard drive when performing a copy, print, or other job. A stored file can be called up and used whenever needed.

This section introduces several of the document filing functions.

X DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 X QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . 98

XAPPENDING INFORMATION WHEN STORING A

FILE (File). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 X SAVING A DOCUMENT ONLY (Scan to HDD). . . . . . . 101 X PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . 102

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Contents Quick Start Guide Printed manuals Operation Guide Convenient methods for using the Operation GuideSelect the all custom setting list in the touch panel Press the System Settings keyChecking the IP Address Access the Web server in the machine to open the Web pages Accessing the WEB Server in the MachineOpening the Web pages Downloading the Operation GuideTable of Contents Faxing Document filing Before using the machine Part Names and Functions USB connector type a Main power switchDocument glass KeyboardTouch panel JOB Status key Print mode indicators Image send indicatorsSystem Settings key Operation PanelPower key Main power indicatorPower Save key Numeric keysMode select keys Using the Touch PanelUsing general keys System displayChecking the status of the machine Maintenance InformationJob Status display Display selection keyUser authentication methods User AuthenticationLogging out Home Screen Convenient uses of image check Image Check Function PreviewExample The image check screen for a received fax Using the document glass Using the automatic document feederPlacing Originals Place the originals face up with the edges aligned evenlyNames of the trays Changing Paper in a TrayTrays 1 to Bypass tray and trayLoading paper in a tray Configure the tray settings in the touch panel Changing the tray settingsTouch the Paper Tray Settings key Touch the Tray Settings key Touch the Change key in TrayExample Loading an envelope Loading paper in other traysLarge capacity tray Zoom X Interrupting a Copy RUN Interrupt Copy CopyingBase Screen of Copy Mode Touch the Copy key Making CopiesPlace the originals Sided originalSided Copying Automatic Document Feeder Select settings in the touch panelTouch the Heavy Paper 1 key or Heavy Paper 2 key Copying on Special Paper Bypass CopyOriginal Selecting a tray Set the number of copies and press the Colour Start key Making Colour Copies Colour ModeOriginal Copy Light original Selecting the Exposure and Image TypeA4 A3 Press the Colour Start key or the Black & White Start key Set the number of copiesTouch the Copy Ratio key Touch the key Touch the 50% key ENLARGEMENT/REDUCTION Preset Ratios / ZoomSet the copy ratio to 55% with the key Original Ratio-specified copySet the number of copies Touch the Interrupt key while the machine is printing Interrupting a Copy RUN Interrupt CopySet the number of copies and then press Start keyStoring Copy Operations Job Programs Using a job programStoring a job program Press the #/P keyTouch the key of the desired job program Deleting a job programSpecial Modes Colour adjustments menu screenSpecial modes 1st screenTouch the Special Modes key Touch the Margin Shift key Selecting a Special ModeAdding margins Margin Shift Convenient Copy FunctionsErasing peripheral shadows Erase Copying each facing page of a bound document Dual Page CopySets Using a different paper type for covers Covers/InsertsCopying a pamphlet Book Copy Copying multiple pages onto one sheet of paper Multi ShotCopying captions onto tab paper Tab Copy Reverse side of a card onto one sheetRepeating photos on a copy Photo Repeat Printing the date or a stamp on copies StampCreating a large poster Multi-Page Enlargement Inverting the image Mirror ImageAdjusting the sharpness of an image Sharpness Adjusting red/green/blue in copies RGB AdjustCopying in the centre of the paper Centring Reversing white and black in a copy B/W ReverseAdjusting the brightness of a copy Brightness Adjusting the colour Colour BalanceAdjusting the intensity of a copy Intensity Whitening faint colours in copies Suppress BackgroundCopying thin originals Slow Scan Mode Printing Printing Select the print commandApplication Open the printer driver properties WindowClick the Print button Select print settingsClick the Paper tab Select A4 Click the OK button To view Help for a specific setting Using printer driver helpWhen the information icon appears Click the Help buttonOpen the page setup window Setting the paper sizeSelect paper settings TextEditPrinting a file Select print settings and clickExecute printing from TextEdit Print buttonPress the JOB Status key Cancelling Printing AT the MachineClick the Paper tab Selecting Print SettingsSelect Fit To Paper Size Select A3Select Select LayoutSelect the desired type BorderlinePrinting on both sides of the paper 2-sided printing Convenient Printer FunctionsFitting the print image to the paper Fit To Paper Size Printing multiple images on one page N-Up PrintingMachine also has these functions Punching holes in output PunchPage Faxing Base Screen of FAX Mode Touch the Image Send key Sending a FAXEnter the fax number of the receiving fax Machine and press the Black & WhiteTouch the Original key Changing the Size of a FAXTouch the 2-Sided Booklet key Touch the Send Size keyPress the Black & White Start key Enter the fax number of the first destinationTouch the Exposure key Changing the ExposureTouch the Manual key Touch Key to darken the exposureTouch the Resolution key Changing the ResolutionTouch the Fine key Touch the Half Tone keyStoring an individual key Storing a FAX NumberTouch the Address Control key Touch the Address Book key Touch the Add New keyKKK KKK Touch the Initial text boxForwarding Received Faxes Fax Data Forward System Settings Fax SettingsOne-touch keys Convenient Dialling MethodsTouch the To key Speed dialling ResendingTouch the Speaker key Dialling using the speakerDestination is stored Touch the one-touch key in which the desiredTouch the To key Touch the Address Review key Original BroadcastCheck the destinations and then touch the OK key 1st screen 2nd screen Special FAX ModesTouch the Erase key Touch the Special Modes keySet the erasure width to 15 mm with the keys Sending two original pages as a single page 2in1 Convenient FAX FunctionsSending a fax directly from a computer PC-Fax Page Scanning Scan to E-mail Network Scanner FunctionScan to FTP Scan to Network FolderSend Settings key Base Screen of Scan ModeAddress Entry key Press the Colour Start key or Black & White Start key Scanning AN OriginalTouch the Image Send key Touch the Scan tab Touch the Address Entry keyChanging the Exposure and Original Image Type Touch the 300X300dpi key Touch the OK key Select the destination and press the Colour Start key Changing the File FormatTouch the File Format key Touch the Address Control key Storing a DestinationTouch the Address Book key Touch the Add New key Touch the scroll bar to move the screenTouch the E-mail Address text box One-touch key Convenient Transmission MethodsTouch the Resend key Search number sendingAbcd Special Scan Modes Scan mode 1st screenTouch the Suppress Background key Erasing peripheral shadows on the image Erase Convenient Scanner FunctionsScanning an original as two separate pages Dual Page Scan Whitening faint colours in the image Suppress BackgroundSending two pages as a single page 2in1 Scanning many originals at once Job BuildDocument Filing X Quickly Saving a JOB Quick File Document filingUses of the document filing function Document FilingFiles that you want to store for later use Quick FileThis situation Document filing function is convenient in these situationsDocument filing is convenient Touch the Quick File key Touch the OK key Quickly Saving a JOB Quick FileTouch the Stored to key Appending Information When Storing a File FileTouch the User 1 key Touch the OK key Touch the Document Filing key Saving a Document only Scan to HDDTouch the Scan to HDD tab Select the file and print it Printing a Saved FileTouch the Print key Touch the Print and Save the Data keySystem Settings X System Settings Menu System settingsDisplaying the system settings screen System SettingsWhat you can do in the system settings Settings DescriptionSystem settings administrator System Settings Menu 107 Page Frequently Asked Questions X Removing Misfeeds TroubleshootingMaking a copy of a non-standard size original Frequently Asked QuestionsPrinting on an envelopes Tray SettingsCheck details on the job Changing the paper size used for a print jobChecking the machines communication record Adjusting the volume of the ringerMisfeed location Removing MisfeedsPlease note Page BrightnessIntensity About the colour adjustments menuMX-4100N MX-4101N MX-5000N MX-5001N Quick Start Guide

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