Toshiba e-Studio165, e-Studio205 setup guide Email Setting Inbound FAX routing by TSI

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6 TopAccess REGISTRATION TAB PAGE

Email Setting (Inbound FAX routing by TSI)

In the Email Setting page, you can specify the content of the Scan to Email document to be for- warded.

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1)Subject

This sets the subject of the Scan to Email documents. Select “Scanned from (Device Name) [(Template Name)] (Date) (Time)” to automatically apply the subject, or enter the desired subject in the field.

2)From Address

Enter the email address of the sender. When the recipient replies, the message will be sent to this Email address.

3)From Name

Enter the sender name of the Scan to Email document.

4)Body

Enter the body message of the Scan to Email documents. You can enter up to 1000 letters (including spaces). When sending the Scan to Email document, the body message entered in this field will be applied to the Email.

5)File Format

Select the file format of the Scan to Email document.

-PDF — Select this to attach scanned images to Email as a PDF file.

-TIFF (Multi) — Select this to attach scanned images to Email as a Multi-page TIFF file.

6)File Name

The file name will be “(From Name)-NNN”. It cannot be changed. Sequence numbers from “- 001” will be entered in “-NNN”.

7)Fragment Message Size

Select the size of the message fragmentation. It will be restored when it is received.

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Contents Setup Guide for Scanning Functions Disclaimer of Warranty Software License AgreementGrant of License TermGovernment Restricted Rights Limitation of LiabilityGeneral Software License Agreement Preface Operator’s Manual for Copying Functions Lineup of Our ManualsNetwork Printer Kit optional, GA-1190 Scanner Upgrade Kit optional, GA-1200 Lineup of Our Manuals Before Reading This Manual Signal in this manualTrademarks Before Reading This Manual Contents TopAccess Counter TAB For Administrators Contents Overview OverviewContents OverviewUse environments of TopAccess WindowsMacintosh UnixUnix Basic Operations on Screens Equipment Various Screens Basic Operations on Each ScreenMode Main Screens Ready Screen Copy mode main screenVarious Screens Menu Selection Screen Error Message ScreenDigit Entry Screen To select mode main screen To return to main screen for each modeBasic Operations on Each Screen User Functions button and screen transitionTo select each menu Button FunctionExample of menu selection COMM.OPTIONTo key in digits Button /Digital key FunctionBasic Operations on Each Screen Setting Templates Equipment To Enable TemplatesTo Enable Templates Press or to select Template and press the Enter buttonPrinting Lists Equipment To Print ListsConfiguration To Print ListsPress the User Functions button Press or to select LISTS, and then press the Enter buttonMenu List To Print Lists Mode of TopAccess Mode of TopAccessMode of TopAccess End User ModeAdministrator Mode Mode of TopAccess Checking Public Templates Managing Address BookManaging Mailboxes Managing Inbound FAX Routing By TSIChecking Public Templates Checking public templates from the Panel ViewChecking public templates from the List View Managing contacts in the address book Managing Address BookAdding or editing a contact Click Fax Setting Enter following items to specify the recipient informationClick Email Setting Set the item of Email Setting and click Save Managing groups in the address book Click the link that you want to delete in the contacts listClick Delete Adding or editing a groupEnter following items to specify the group properties Check the Fax or Email boxes of users to add the recipientsClick OK Deleting a groupManaging Mailboxes Confidential MailboxBulletin Board mailbox Forward MailboxSetting up or editing a mailbox Setting up an Open MailboxEnter the password for the mailbox and click OK Click Edit Select agents and click Select Agent Password MailBox settingBox Number Destination setting Mailbox Selecting the recipients from the address bookSelecting the groups from the address book Click ADDCheck the Group boxes that contains the desired recipients Selected contacts are removed from the recipient list Relay end terminal report Adding the relay end terminal report recipientsDeleting an Open Mailbox Enter the password for the mailbox and click OKDeleting an mailbox Selected mailbox is deleted Setting up Inbound FAX routing by TSI Managing Inbound FAX Routing By TSIYou want to edit in the mailboxes list Inbound FAX routing by TSI menu page is displayedClick Edit Select agent and click Select Agent Managing Inbound FAX Routing By TSI Inbound FAX Setting Destination Setting Inbound FAX routing by TSI Address Book page is displayed Address Group page is displayed Email Setting Inbound FAX routing by TSI Save As File Setting Inbound FAX routing by TSI Port Number CommandDestination Remote ProtocolLogin User Name Retype PasswordDeleting Inbound FAX routing by TSI Network PathClick Delete Managing Inbound FAX Routing By TSI TopAccess Counter TAB Viewing CountersViewing Counters Displaying the total counterDisplaying the total counter You can check the total counter in thisDepartment Code field and click Enter Displaying the department counterDepartment menu page is displayed Viewing Counters Setting up Save As File Settings Setting up Email SettingsSetting up InternetFax Settings Displaying Version InformationSetting up Network Settings Scanning Function Click the Setup menu and Network submenuClick Set to save the settings and close the sub window Setting up the Smtp Client Setting up the Smtp Server Setting up the POP3 Network Service Setting up the FTP Client Default Port NumberSetting up Save As File Settings Click the Setup menu and Save as file submenuSetting up Remote 1 and Remote Click OK to apply the changesEnter the same password again for the confirmation Setting up Email Settings Click the Setup menu and Email submenuEmail Settings Default Body Strings Setting up InternetFax Settings Click the Setup menu and InternetFax submenuInternetFax Setting Fragment Page SizeBody Strings Transmission Click the Setup menu and Print Service submenu Setting up Print Service Settings Scanning FunctionRequired Setting up the Email Print Enable Print HeaderEnable Print Message Body Enable Print Email ErrorEnable Email Error Forward Email Error Transfer AddressEnable Partial Email Partial Wait TimeClick the Setup menu and Version submenu Displaying Version InformationTopAccess Administration TAB page Maintenance Menu About the Maintenance Functions Switching Languages Click the Maintenance menu and Install Language submenuSelect the desired language in the Select drop down box Click OpenClick Upload Click Create New File for the data that you want to backup Click the Maintenance menu and Backup submenuBacking up Data Click Refresh on the right side Right-click the File Name link and select Save Target AsClick Save Restoring data from backup files Restoring Data from Backup FileClick the Maintenance menu and Restore submenu Select a backup file and click Open Click Refresh on the right side Setting up Notification Functions Click the Maintenance menu and the Notification submenuClick Save Importing Address Book Data AcceptableImporting the address book data from a CSV file Click the Maintenance menu and Import submenuClick Browse... in the Address Book area Click Refresh on the right side Exporting Address Book Data Click the Maintenance menu and the Export submenuClick Create New File in the Address Book area Save As dialog box is displayed Exporting Department Code Data Click Create New File in the Department Code Export areaExporting Department Code Data Exporting Department Code Data Registration Menu 130About Registration Functions Registering Public Templates Click the Registration menu and the Public Template submenuTemplate Properties page for selecting agents is displayed Select agent and click Select Agent Registering Public Templates Panel Setting Destination Setting Public Template Entering destinations manuallyRecipient List To enter more than one destination, repeat steps from 2 toAddress Book page is displayed Selected destination is deleted from the Recipient List Email Setting Public Template Save As File Setting Public Template Folder Name Twain SettingDocument Name Scan Setting Resetting Public Templates Click Reset Template Click Reset Registering Fax and InternetFax Received Forward Click Select AgentRegistering Fax and InternetFax Received Forward Destination Setting Fax/InternetFax Received Forward Click Save Address Group page is displayed Email Setting Fax/InternetFax Received Forward Save As File Setting Fax/InternetFax Received Forward Enter a password to access an SMB server or an FTP server Registering Fax and InternetFax Received Forward Managing Department Codes on TopAccess for Administrators Managing Department Codes For Administrators 140Managing Department Codes For Administrators Displaying the departments listAppendix List Print Format 142Configuration Page Example List Print FormatMenu List Example Menu List ProgramList Print Format Index 60, 103 Twain Index GA-1200 OME060098A0 Multifunctional Digital Systems
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e-Studio205, e-Studio165 specifications

The Toshiba e-Studio165 and e-Studio205 multifunction printers represent a significant advancement in office productivity and document management solutions. Designed for small to medium-sized workgroups, these devices deliver high-quality output, robust performance, and a variety of essential features that cater to the needs of modern workplaces.

At the heart of the e-Studio165 and e-Studio205 is their impressive printing technology, which employs a sophisticated laser printing mechanism. This technology ensures fast print speeds, with the e-Studio165 capable of delivering up to 16 pages per minute and the e-Studio205 providing up to 20 pages per minute. The high resolution of up to 1200 x 600 dpi guarantees sharp text and vibrant images, making these printers ideal for producing professional-quality documents.

One of the standout features of these models is their multifunctionality. Both the e-Studio165 and e-Studio205 are equipped with the capabilities to print, copy, scan, and fax, making them versatile assets for any office environment. With automatic duplex printing included, users can save on paper costs while promoting environmentally friendly printing practices. The e-Studio165 and e-Studio205 also include a robust document feeder, which enhances productivity by facilitating quick and efficient scanning and copying of multiple-page documents.

Toshiba has integrated advanced technology into the e-Studio series, including the use of the Toshiba e-BRIDGE controller. This proprietary technology simplifies user interaction and provides seamless integration with various software applications. Additionally, the devices support a variety of connectivity options, including USB, Ethernet, and wireless, ensuring that they can easily fit into various network environments.

Both models feature a user-friendly control panel with a color touchscreen interface, allowing users to navigate through functions effortlessly. Customizable settings and user preferences enhance the overall experience, making it easy to adapt the printers to specific needs.

Security is also a significant consideration with the e-Studio165 and e-Studio205. They come equipped with robust security features to protect sensitive information, including data encryption, secured print functions, and user authentication protocols. This ensures that documents are only accessible to authorized personnel, adding an extra layer of confidentiality.

In summary, the Toshiba e-Studio165 and e-Studio205 are reliable and efficient multifunction printers that stand out for their advanced print technology, versatile functionality, and commitment to security. With their user-friendly interfaces and network integration capabilities, these models are ideal for enhancing productivity in today's fast-paced office environments.
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