Toshiba 4511 manual Overview, Filing boxes and folders, Filing Processing Method to Store Image

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e-FILING FEATURES

OVERVIEW

The e-STUDIO3511/4511 features an electronic filing (e-Filing) function.This feature allows pages from different sources to be stored on the machine’s hard disk as a single electronic format, then be easily edited before output. Information from such various sources as copy, scan, print, and fax data can be stored in the filing boxes.These images can be retrieved using theTWAIN driver or File Downloader, then viewed and edited using the Web- based utility before printing in black & white or full-color.

Original images		Outputs
Copy-to-Box	The scanned images are	Print copy data
		The original is copied,
	stored in the “filing boxes”
		as required.
	that users create.

e-Filing boxes and folders

Users can create “filing boxes” and folders on the hard disk to store their scanned images. The table below shows the number of boxes and folders that users can create for e-Filing:

•Public box — Max. Quantity: 1 — The Public box is available to all users and administrators.

•User box — Max. Quantity: 200 — Users can create up to 200 individual user boxes on the hard disk via the Control Panel or Web-based utility. Each box can be password-protected to ensure security.

•Folders — Max. Quantity: 100/folders — Users can create and name up to 100 folders per box by using the Web-based utility.

e-Filing Processing (Method to Store Image)

Scan-to-Box

Received

Fax-to-Box

Print-to-Box

Downloading

		Print scan data
		Scan-to-File/email,
		as required.
	10GB
e-Filing		Print received fax data
	box	Received to File/
		email, as required.
		Print print data
		The original is printed
		out, as required.

Viewing/Editing/

Handing

Users can store copy jobs, print jobs, scan jobs and incoming faxes (option) in the e-Filing boxes, as follows:

• Copy-to-Box — A copy job is stored in the box in Toshiba’s

unique file format. It can also be copied at the same time,

as required.

• Scan-to-Box — A scan job is stored in the box in JPEG

(color/grayscale) or MMR (black & white) format. A scanned

image is transferred or emailed to specified destinations using

Scan-to-File or Scan-to-Email at the same time, as required.

• Received Fax-to-Box — An incoming fax is stored in the box in

MMR. Using the Fax Mailbox (ITU-T compatible) feature, a fax

received with ITU-T Sub-address (SUB, Fcode) can also be

stored into the appropriate box. For a fax without SUB, an

The documents can be downloaded from the Box to a client PC using the TWAIN driver or File Downloader.

Using the e-Filing function, users can copy and convert a frequently used document into electronic form, and store it in the Box.The document is now available at the machine and on demand eliminating the need to take originals back to the machine.

administrator can specify a forwarding destination (Fax

received forward).

• Print-to-Box — A print job is stored in the box in Toshiba’s

unique file format.

• Received Internet Fax-to-Box — Incoming Internet Fax

documents can be stored in the box. An administrator can

specify a forwarding destination (I-Fax received forward).