Oki 5780 manual Group Fax, Broadcast Fax

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Group Fax

A group fax is a fax sent to several locations.

A group fax is meant to be repeated.

The group is a collection of fax numbers to which you regularly or repeatedly send communications. This set of numbers is saved (programmed) into the machine.

!Individual destination numbers included as part of the group fax may be saved (programmed) into your fax machine as One-Touch or 2- or 3–digit Speed Dial numbers. The Group (a collection of individual destination numbers) can be saved.

Broadcast Fax

A broadcast fax is a fax sent to several locations.

A broadcast fax is a one-time event (not meant to be repeated).

The broadcast (a collection of destination numbers) is not saved (programmed) into the machine.

!Individual destination numbers included as part of the broadcast fax may be saved (programmed) into your fax machine as One-Touch or 2- or 3–digit Speed Dial numbers. The Broadcast (a collection of individual destination numbers) cannot be saved.

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Contents User’s Guide Web Site Contents Selecting Functions and Settings Programming Speed Dial Numbers Sending a Fax to Multiple Locations 115 Customizing Features and Operations 173 Reports 185 Options and Accessories 211 Index 240 Help and Helpful Hints What Does Help Do? Where is the Help Key?Help Key Help List Function ListRelay Faxing Delayed TransmissionSaving Money Control Access to Your Machine Dual Access Saving TimeHelp Button Speed Dial NumbersHelpful Hints Send a Fax and Save the NumberRecording Addresses and Passwords Quick Message Confirmation ReportConfiguration Report ReferencesHelp and Function Lists Press Help and these lists print Telephone DirectoryIntroduction Oki Data Web SiteFeatures · 72-hour battery backup · Advanced memory transmission/reception features· Dual Access · Automatic answering mode detection· Security Features · Closed network· Large Paper Capacity · Fax forwardingGetting to Know Your Machine ComponentsDisplay Panel One-Touch KeypadPower Switch Settings and operations and navigating throughManual Paper Feeder Tray Fold out for manual paper feed bypass paper trayDocument Tray Document Tray ExtensionAC Power Cord Socket Line JackBack Cover IEEE-1284 Parallel PortToner Cartridge LED PrintheadImage Drum Unit Control Panel Keys and Indicators Enter Key Use this key to Alarm IndicatorShift Down Key Use this key to Resolution Key Photo, Ex.fine, Fine, STD indicator lights Type of Original Key Dark, Normal, Light indicator lightsHelp Key Clear KeyRedial Key Hook KeySpeed Dial/Search Key Mail KeyOne-Touch Labels Stop KeyOne-Touch Keypad Latch to Second Panel Model Using One-Touch Keys for Search Using One-Touch Keys for DialingUsing One-Touch Keys for Programming One-Touch KeypadAlphabet Keys One-Touch keys #1-27, except #20 Unique Key One-Touch key #20Del Key One-Touch key #30 Caps Key One-Touch key #31Other Plus Key One-Touch key #39Pause Key One-Touch key #40 Accessing One-Touch Keys, Second PanelSignal Tones Installation Safety Installation HintsOperation and Maintenance Toner Cartridge and Image Drum HandlingEmergency First Aid Where to Install Your Fax MachineGetting Started Power cord Telephone line cord Document Stacker UnpackingSetting Up Your Fax Machine User’s Guide English Installing the Toner Cartridge Stops Cover is firmly closed Connecting to the Telephone Line Attaching the Document StackerTelephone Connecting Optional External DevicesHandset Answering Machine and Telephone Connecting PowerAnswering Machine Loading Paper Okifax 5780/5980 Selecting Functions and Settings Primary Menu Functions Menu Structure Function Options SettingsNavigating the Function Menu Using the Help Key Setting FeaturesStep Access Speed AccessUsing Step Access Press Menu/Exit Using Speed AccessExample Speed Access Numbers Speed Access Numbers by TypeClock Adjustment ID/Password ProgrammingMachine Settings Dial Options Incoming Options Report Options89 EX.FINE Mode LAN Options for Internet FaxSetting the Language Setting Basic FeaturesSetting the Date and Time Setting Your Fax Machine’s ID Setting the TSI/CSISetting the Sender ID Sender IDList of Modes Setting the Answering ModeProcedure Telephone/Fax Mode T/F Auto Receive Mode FAXManual Receive Mode TEL Telephone Answering Device Mode TAD Memory Reception Mode MEMForwarding Mode FWD PC Fax Mode PCDial and Incoming Call Parameter Settings Setting Dial and Incoming Call ParametersDial Parameter Settings Redial TriesAuto Start Dial Tone DetectBusy Tone Detect Tone/Pulse MF/DPTone MF Duration PBX LineFLASH/EARTH/NORMAL Remote Receive Incoming Call ParametersIncoming Ring PC/FAX Switch Continuous ToneMonitor Volume Buzzer VolumeOther Basic Parameters User LanguagePaper-Size Setting Relay Print’ST Paper Size ’ND Paper SizeBackup File TX Connecting to a PBX Some countriesEntering a PBX Dial Prefix Clearing the PBX Dial PrefixProgramming Speed Dial Numbers Types of Speed DialsOne-Touch Speed Dials User’s Guide English Digit Speed Dial Numbers Or 3-Digit Speed DialsGroup Faxing Name Programming InstructionsCollect Information Primary Telephone Number LOC# Alternate Telephone Number ALT#Communications Speed Echo Protection StateProgram the Information Other KeysNumeric Keypad Unique KeyAlphabet Keys #1-27, except #20 Caps Key One-Touch key #31Unique Key One Touch key #20 Space Key One Touch key #36See next One-Touch Speed Dial Numbers are spaces 01 to xx where xx = Programming a Speed DialPress to select Location Program Digit Speed Dial Numbers are the remaining spacesSelect Communication Speed, press Enter Using Clear Clearing a Speed DialGeneral Basic FaxingDocument Guidelines Single Page Specifications Multiple Page Specifications Loading Documents Resolution ContrastProcedure Sending a FaxPress the Speed Dial/Search key Using An External Telephone Using the Search FunctionUsing the Numeric Keypad Closed Network Setting a Closed NetworkRejecting Unsolicited Fax Messages Power Failures Power Outage ReportDisplay Messages LocationBasic Faxing Situations Real-Time DialingRedialing Confirming ResultsStopping a Transmission Receiving Faxes ManuallyNo Paper Reception No Toner ReceptionWhen Are Faxes Received to Memory? Receiving Faxes to MemoryWhen Are Memory Messages Printed? Memory Message LimitationsActive Memory Files Report Printing the Active Memory Files ReportCanceling Messages Stored in Memory Printing Messages Stored in MemoryMessages in Memory and Power Losses Power Outage ReportDual Access What You Can Do While Making CopiesWhat You Can Do While Sending a Fax What You Can Do While Receiving a Fax Making Copies To Make CopiesManual Paper Feeder If the lever is set for face up, faxing is disabled Face Up Stacking/Face Down StackingSending a Fax to Multiple Locations Group vs. BroadcastGroup Fax Broadcast FaxWhat is a Group Fax? Group FaxingProgramming a Group Group. Press EnterDeleting Groups At Select Locationss. Press EnterMenu 1GROUP TX Delayed TX Delayed Batch TX Sending a Fax to a GroupFinding a Group Scrolling By NamePress the Speed Dial Search key By NumberFinding a Group Name Group Directory ReportUsing Speed Dial/Search Enter 1-ST CharWhat is a Broadcast Fax? BroadcastingSending a Broadcast Fax Deleting a Location from a Broadcast Fax Advanced Operations Delayed Fax vs. Delayed Batch Keys 31 throughDelayed Faxing What is Delayed Faxing?Sending a Delayed Fax Delayed TX shows Select Locations on the displayCanceling Delayed Transmissions Display shows Communication CancelDelayed Batch Transmission Program the Delayed Batch Destination NumberSetting the Batch TX Time Function Press toselectDelayed Batch TX. Press Enter Load the documentsPress Menu/Exit key to enter the menu Enter the Speed Dial number of the desired locationCanceling Delayed Batch Transmissions Display shows Cancel CommunicationPriority Transmission Sending a Priority TXConfidential Faxes Programming Personal Confidential Mailboxes Creating a Personal Confidential Mailbox Changing a Password To change a passwordAt Close Box?, press Enter Closing a MailboxTo close a mailbox Sending Confidential Faxes To send a confidential faxReceiving Confidential Faxes Confidential Reception Report Knowing You’ve Received a Confidential FaxPrinting Confidential Faxes When Box No. =XX Conf Printing displays, press Stop Deleting Confidential FaxesCall Forwarding Set a Forwarding NumberPress to select Fax Auto Receive Mode Set the Auto Answer Mode to FWDClear Forwarding Mode Forward on Paper/Toner Error Setting a Paper/Toner Error Forwarding NumberGeneral Information Backup File TXActivate Backup File TX /Set the Password Program Backup Recipient Relay Faxing Using Your Machine as a Relay Initiating Station Relay PasswordRelay Group Numbers Relay Key Station HubContact Number for Relay Broadcast Report Programming the Relay Report NumberRelay Broadcast Report Initiating a Relay Broadcast Using Your Machine as a Relay Key Station Hub Okifax 5980 onlyProgram the Destination Numbers Create the Destination GroupsCreate the Relay Broadcast Mailbox includes Relay Password Speed Dial Key Information Relay Entry ReportStatus of Relay Broadcast Report Printing the Relay Fax at the Hub Okifax 5780/5980 Memory Polling Explanation of Polling Transmission TypesFeeder Document Tray Polling Memory Polling Bulletin Display shows Waiting to be Polled Feeder Document Tray PollingTo set document tray polling Setting Memory Polling Memory PollingMemory Polling Bulletin Create a Polling Mailbox Bulletin Msg. in Mem displays Set Bulletin PollingPress Enter to select Bulletin Poll Box Printing Polling Documents in Memory User’s Guide English Cancelling Polled Faxes in Memory Display shows Memory Poll Cancel?Printing Faxes Polled into Memory Press toselectPrint Memory Poll. PressEnterPrinting a Configuration Report Customizing Features and OperationsIdentifying Current Settings Enter Changing Operation FunctionsChanging Operation Functions Remote Diagnosis Transmission TX Mode DefaultList of Operation Functions Memory Full Save Instant DialSet to on Set to OFFSender ID Department CodeECM Function Pulse Dial Type Pulse Dial RatePulse Make Ratio Ring Response Timer PrgCNG Count Setting Distinctive Ring Distinctive RingMemory Password Setting a Memory PasswordCancelling a Registered Password Invalid Password displaysDepartment Code To use a Department Code To cancel a Department CodeTo set a Department Code Service Function Settings Long Document Scanning/TransmissionTime/Date Print TSI PrintReports Understanding ReportsPrinting Reports Printing a Message Confirmation ReportAutomatically Generated List of ReportsPrinted from the Menu Activity Report Printing the Activity ReportActive Memory Files Report Printing the Active Memory Files ReportBroadcast Confirmation Report Printing the Broadcast Confirmation ReportTelephone Directory Printing the Telephone DirectoryGroup Directory Report Printing the Group DirectoryConfiguration Report Printing the Configuration ReportReport Print Printing the Function ListHelp Box Information Personal Box List Printing the Personal Box ListRelay Entry Report Printing the Relay Entry ReportMessage Confirmation Report Printing the Message Confirmation ReportMessage Confirmation Report Options MCF Single-LocMCF Multi-Loc Image in MCFConfidential Reception Report Power Outage ReportBroadcast Entry Report Codes Used in Reports Result CodesCommunication Codes RjamMaintenance Cleaning the Scanner PathReplacing the Toner Cartridge Toner YieldOkifax 5780/5980 User’s Guide English Okifax 5780/5980 Replacing the Image Drum Image Drum YieldImage Drum Replacement Procedure User’s Guide English Resetting the Drum Counter To reset the image drum counterOptions and Accessories ObtainingPart Numbers Internet Support Problem SolvingGeneral Information To print a cleaning Printing a CleaningCleaning page process Clearing a Document Jam Clearing a Printing Paper Jam User’s Guide English Okifax 5780/5980 Normal Display in Standby Mode Error MessagesDisplay Panel Messages 1414 FAXDocument JAM Confirm and Stop Printer Alarm Refer to User Guide For Printer AlarmCounters Accessing the Print/Scan CountersResetting the Image Drum Counter List of Problems ProblemYour machine does not answer the phone or receive faxes Problem SolutionYour documents jam Display shows a communication error You keep getting reports you do not want Image received on your machine was very poor Your machine does not answer the phone or receive faxes Your machine will not poll a remote fax machine Your received faxes sometimes look distorted Your machine receives faxes, but doesn’t print them Latin America Shipping Your MachineUnited States and Canada Specifications DialingGeneral MemoryScanning ConsumablesPhysical Dimensions Paper HandlingElectrical Environmental Symbols Index132 No response when keys are Earth FCC Page Page Normal Page PBX Resolution Key Unique Key 31, 35, 85 Printing the Relay Fax 198 Code Scanning Restrict Access Service Function Settings 184 235 Speed TEL TSI/CSI

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