Oki 5780 manual To set a Department Code, To use a Department Code, To cancel a Department Code

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To set a Department Code

!User Function 19 (Department Code) must be set to ON before the Department Code may be set.

!Be sure to record the Department Code(s). Keep the record in a safe place. If you forget the Department Code, you will need to contact a Service Dealer for assistance.

1Press Menu/Exit to enter menu.

2Enter speed access no. 06. Wait.

3Enter department number (1-99). Press Enter.

4Input the 4-digit password (0000-9999) using the numeric keypad.

5If the number is already registered, CLEAR/MODIFY displays.

6Input another 4-digit password. Press Enter.

7Repeat Steps 3-6 until all the department numbers you want to use have been registered.

8Press Menu/Exit to return to standby mode.

To use a Department Code

Enter the 4-digit Department Code (password) at the prompt for Enter ID [xxxx].

To cancel a Department Code

1Press Menu/Exit to enter menu.

2Enter speed access no. 06. Wait.

3Enter department number (1-99). Press Enter.

4Select Clear.

5Enter a 4-digit password (Department Code) using the numeric keypad. Press Enter.

6If the password (Department Code) matches a registered password, ID Close displays.

If the password (Department Code) does not match a registered password, Invalid ID displays.

7At ID Close, press Enter to confirm the cancellation of the password (Department Code).

8Press Menu/Exit to return to standby mode.

User’s Guide: English 183

Image 183

Contents User’s Guide Web Site Contents Selecting Functions and Settings Programming Speed Dial Numbers Sending a Fax to Multiple Locations 115 Customizing Features and Operations 173 Reports 185 Options and Accessories 211 Index 240 Help and Helpful Hints Where is the Help Key? Help KeyWhat Does Help Do? Function List Help ListDelayed Transmission Saving MoneyRelay Faxing Control Access to Your Machine Speed Dial Numbers Dual AccessSaving Time Help ButtonSend a Fax and Save the Number Helpful HintsQuick Message Confirmation Report Recording Addresses and PasswordsTelephone Directory Configuration ReportReferences Help and Function Lists Press Help and these lists printOki Data Web Site IntroductionFeatures · Automatic answering mode detection · 72-hour battery backup· Advanced memory transmission/reception features · Dual Access· Fax forwarding · Security Features· Closed network · Large Paper CapacityOne-Touch Keypad Getting to Know Your MachineComponents Display PanelFold out for manual paper feed bypass paper tray Power SwitchSettings and operations and navigating through Manual Paper Feeder TrayDocument Tray Extension Document TrayIEEE-1284 Parallel Port AC Power Cord SocketLine Jack Back CoverLED Printhead Image Drum UnitToner Cartridge Control Panel Keys and Indicators Alarm Indicator Shift Down Key Use this key toEnter Key Use this key to Clear Key Resolution Key Photo, Ex.fine, Fine, STD indicator lightsType of Original Key Dark, Normal, Light indicator lights Help KeyMail Key Redial KeyHook Key Speed Dial/Search KeyStop Key One-Touch Keypad Latch to Second Panel ModelOne-Touch Labels One-Touch Keypad Using One-Touch Keys for SearchUsing One-Touch Keys for Dialing Using One-Touch Keys for ProgrammingCaps Key One-Touch key #31 Alphabet Keys One-Touch keys #1-27, except #20Unique Key One-Touch key #20 Del Key One-Touch key #30Plus Key One-Touch key #39 Pause Key One-Touch key #40Other One-Touch Keys, Second Panel AccessingSignal Tones Installation Installation Hints SafetyToner Cartridge and Image Drum Handling Operation and MaintenanceWhere to Install Your Fax Machine Getting StartedEmergency First Aid Unpacking Power cord Telephone line cord Document StackerSetting Up Your Fax Machine User’s Guide English Installing the Toner Cartridge Stops Cover is firmly closed Attaching the Document Stacker Connecting to the Telephone LineConnecting Optional External Devices HandsetTelephone Connecting Power Answering MachineAnswering Machine and Telephone Loading Paper Okifax 5780/5980 Selecting Functions and Settings Menu Structure Function Options Settings Navigating the Function MenuPrimary Menu Functions Speed Access Using the Help KeySetting Features Step AccessUsing Step Access Using Speed Access ExamplePress Menu/Exit ID/Password Programming Speed Access NumbersSpeed Access Numbers by Type Clock AdjustmentMachine Settings Report Options Dial Options Incoming OptionsLAN Options for Internet Fax 89 EX.FINE ModeSetting Basic Features Setting the Date and TimeSetting the Language Sender ID Setting Your Fax Machine’s IDSetting the TSI/CSI Setting the Sender IDSetting the Answering Mode ProcedureList of Modes Auto Receive Mode FAX Manual Receive Mode TELTelephone/Fax Mode T/F Memory Reception Mode MEM Telephone Answering Device Mode TADPC Fax Mode PC Forwarding Mode FWDRedial Tries Dial and Incoming Call Parameter SettingsSetting Dial and Incoming Call Parameters Dial Parameter SettingsTone/Pulse MF/DP Auto StartDial Tone Detect Busy Tone DetectPBX Line Tone MF DurationFLASH/EARTH/NORMAL Incoming Call Parameters Incoming RingRemote Receive Continuous Tone PC/FAX SwitchUser Language Monitor VolumeBuzzer Volume Other Basic Parameters’ND Paper Size Paper-Size SettingRelay Print ’ST Paper SizeBackup File TX Some countries Connecting to a PBXClearing the PBX Dial Prefix Entering a PBX Dial PrefixTypes of Speed Dials Programming Speed Dial NumbersOne-Touch Speed Dials User’s Guide English Or 3-Digit Speed Dials Group FaxingDigit Speed Dial Numbers Programming Instructions Collect InformationName Echo Protection State Primary Telephone Number LOC#Alternate Telephone Number ALT# Communications SpeedUnique Key Program the InformationOther Keys Numeric KeypadSpace Key One Touch key #36 Alphabet Keys #1-27, except #20Caps Key One-Touch key #31 Unique Key One Touch key #20See next Digit Speed Dial Numbers are the remaining spaces One-Touch Speed Dial Numbers are spaces 01 to xx where xx =Programming a Speed Dial Press to select Location ProgramSelect Communication Speed, press Enter Clearing a Speed Dial Using ClearBasic Faxing Document GuidelinesGeneral Single Page Specifications Multiple Page Specifications Loading Documents Contrast ResolutionSending a Fax ProcedurePress the Speed Dial/Search key Using the Search Function Using the Numeric KeypadUsing An External Telephone Setting a Closed Network Rejecting Unsolicited Fax MessagesClosed Network Power Outage Report Power FailuresLocation Display MessagesConfirming Results Basic Faxing SituationsReal-Time Dialing RedialingReceiving Faxes Manually Stopping a TransmissionNo Toner Reception No Paper ReceptionReceiving Faxes to Memory When Are Faxes Received to Memory?Memory Message Limitations When Are Memory Messages Printed?Printing the Active Memory Files Report Active Memory Files ReportPrinting Messages Stored in Memory Canceling Messages Stored in MemoryPower Outage Report Messages in Memory and Power LossesWhat You Can Do While Making Copies Dual AccessWhat You Can Do While Sending a Fax What You Can Do While Receiving a Fax To Make Copies Making CopiesManual Paper Feeder Face Up Stacking/Face Down Stacking If the lever is set for face up, faxing is disabledGroup vs. Broadcast Sending a Fax to Multiple LocationsBroadcast Fax Group FaxGroup Faxing What is a Group Fax?Group. Press Enter Programming a GroupAt Select Locationss. Press Enter Deleting GroupsSending a Fax to a Group Menu 1GROUP TX Delayed TX Delayed Batch TXBy Number Finding a Group ScrollingBy Name Press the Speed Dial Search keyGroup Directory Report Finding a Group NameEnter 1-ST Char Using Speed Dial/SearchBroadcasting What is a Broadcast Fax?Sending a Broadcast Fax Deleting a Location from a Broadcast Fax Advanced Operations Keys 31 through Delayed Fax vs. Delayed BatchWhat is Delayed Faxing? Delayed FaxingDelayed TX shows Select Locations on the display Sending a Delayed FaxDisplay shows Communication Cancel Canceling Delayed TransmissionsProgram the Delayed Batch Destination Number Delayed Batch TransmissionSetting the Batch TX Time Function Enter the Speed Dial number of the desired location Press toselectDelayed Batch TX. Press EnterLoad the documents Press Menu/Exit key to enter the menuDisplay shows Cancel Communication Canceling Delayed Batch TransmissionsSending a Priority TX Priority TransmissionConfidential Faxes Programming Personal Confidential Mailboxes Creating a Personal Confidential Mailbox To change a password Changing a PasswordClosing a Mailbox To close a mailboxAt Close Box?, press Enter To send a confidential fax Sending Confidential FaxesReceiving Confidential Faxes Knowing You’ve Received a Confidential Fax Printing Confidential FaxesConfidential Reception Report Deleting Confidential Faxes When Box No. =XX Conf Printing displays, press StopSet a Forwarding Number Call ForwardingSet the Auto Answer Mode to FWD Clear Forwarding ModePress to select Fax Auto Receive Mode Setting a Paper/Toner Error Forwarding Number Forward on Paper/Toner ErrorBackup File TX Activate Backup File TX /Set the PasswordGeneral Information Program Backup Recipient Relay Faxing Relay Key Station Hub Using Your Machine as a Relay Initiating StationRelay Password Relay Group NumbersProgramming the Relay Report Number Contact Number for Relay Broadcast ReportRelay Broadcast Report Initiating a Relay Broadcast Okifax 5980 only Using Your Machine as a Relay Key Station HubCreate the Destination Groups Program the Destination NumbersCreate the Relay Broadcast Mailbox includes Relay Password Relay Entry Report Speed Dial Key InformationStatus of Relay Broadcast Report Printing the Relay Fax at the Hub Okifax 5780/5980 Explanation of Polling Transmission Types Feeder Document Tray PollingMemory Polling Memory Polling Bulletin Feeder Document Tray Polling To set document tray pollingDisplay shows Waiting to be Polled Memory Polling Setting Memory PollingMemory Polling Bulletin Create a Polling Mailbox Set Bulletin Polling Press Enter to select Bulletin Poll BoxBulletin Msg. in Mem displays Printing Polling Documents in Memory User’s Guide English Press toselectPrint Memory Poll. PressEnter Cancelling Polled Faxes in MemoryDisplay shows Memory Poll Cancel? Printing Faxes Polled into MemoryCustomizing Features and Operations Identifying Current SettingsPrinting a Configuration Report Changing Operation Functions Changing Operation FunctionsEnter Transmission TX Mode Default List of Operation FunctionsRemote Diagnosis Set to OFF Memory Full SaveInstant Dial Set to onDepartment Code ECM FunctionSender ID Pulse Dial Rate Pulse Make RatioPulse Dial Type Timer Prg CNG CountRing Response Distinctive Ring Setting Distinctive RingInvalid Password displays Memory PasswordSetting a Memory Password Cancelling a Registered PasswordDepartment Code To cancel a Department Code To set a Department CodeTo use a Department Code TSI Print Service Function SettingsLong Document Scanning/Transmission Time/Date PrintPrinting a Message Confirmation Report ReportsUnderstanding Reports Printing ReportsList of Reports Printed from the MenuAutomatically Generated Printing the Activity Report Activity ReportPrinting the Active Memory Files Report Active Memory Files ReportPrinting the Broadcast Confirmation Report Broadcast Confirmation ReportPrinting the Telephone Directory Telephone DirectoryPrinting the Group Directory Group Directory ReportPrinting the Configuration Report Configuration ReportPrinting the Function List HelpReport Print Box Information Printing the Personal Box List Personal Box ListPrinting the Relay Entry Report Relay Entry ReportPrinting the Message Confirmation Report Message Confirmation ReportImage in MCF Message Confirmation Report OptionsMCF Single-Loc MCF Multi-LocPower Outage Report Broadcast Entry ReportConfidential Reception Report Result Codes Codes Used in ReportsRjam Communication CodesCleaning the Scanner Path MaintenanceToner Yield Replacing the Toner CartridgeOkifax 5780/5980 User’s Guide English Okifax 5780/5980 Image Drum Yield Replacing the Image DrumImage Drum Replacement Procedure User’s Guide English To reset the image drum counter Resetting the Drum CounterObtaining Options and AccessoriesPart Numbers Problem Solving General InformationInternet Support Printing a Cleaning Cleaning page processTo print a cleaning Clearing a Document Jam Clearing a Printing Paper Jam User’s Guide English Okifax 5780/5980 1414 FAX Normal Display in Standby ModeError Messages Display Panel MessagesDocument JAM Confirm and Stop For Printer Alarm Printer Alarm Refer to User GuideAccessing the Print/Scan Counters Resetting the Image Drum CounterCounters Problem List of ProblemsYour machine does not answer the phone or receive faxes Solution ProblemYour documents jam Display shows a communication error You keep getting reports you do not want Image received on your machine was very poor Your machine does not answer the phone or receive faxes Your machine will not poll a remote fax machine Your received faxes sometimes look distorted Your machine receives faxes, but doesn’t print them Shipping Your Machine United States and CanadaLatin America Dialing SpecificationsMemory GeneralConsumables ScanningPaper Handling Physical DimensionsElectrical Environmental Index Symbols132 No response when keys are Earth FCC Page Page Normal Page PBX Resolution Key Unique Key 31, 35, 85 Printing the Relay Fax 198 Code Scanning Restrict Access Service Function Settings 184 235 Speed TEL TSI/CSI

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