Oki 5780 manual Programming a Speed Dial, Press to select Location Program

Page 88

Programming a Speed Dial

!Print the Telephone Directory before you begin programming. This provides a reference of the speed dial numbers already programmed.

See “Reports, Telephone Directory.”

Be sure to write the name for any Speed Dial numbers you program on the One Touch Sheet(s).

The One Touch Sheet(s) provide space for Speed Dial numbers 01 through xx

where xx =

40 (Model 5780)

80 (Model 5980)

For higher Speed Dial numbers, program the number(s) and print the Telephone Directory. For more information, see “Reports, Telephone Directory.”

1Press Menu/Exit to enter the menu.

2Press to select Location Program.

Press Enter.

3The cursor will be at Speed Dial. Press Enter.

4Input the speed dial number you want to program. Press Enter.

One-Touch Speed Dial Numbers are spaces 01 to xx where xx =

40 (Model 5780)

80 (Model 5980)

2-Digit Speed Dial Numbers are the remaining spaces

up to 99.

3-Digit Speed Dial Numbers are spaces 100 to xxx

where xxx =

140 (Model 5780)

230 (Model 5980)

88 OKIFAX 5780/5980

Image 88

Contents User’s Guide Web Site Contents Selecting Functions and Settings Programming Speed Dial Numbers Sending a Fax to Multiple Locations 115 Customizing Features and Operations 173 Reports 185 Options and Accessories 211 Index 240 Help and Helpful Hints Help Key Where is the Help Key?What Does Help Do? Help List Function ListSaving Money Delayed TransmissionRelay Faxing Control Access to Your Machine Dual Access Saving TimeHelp Button Speed Dial NumbersHelpful Hints Send a Fax and Save the NumberRecording Addresses and Passwords Quick Message Confirmation ReportConfiguration Report ReferencesHelp and Function Lists Press Help and these lists print Telephone DirectoryIntroduction Oki Data Web SiteFeatures · 72-hour battery backup · Advanced memory transmission/reception features· Dual Access · Automatic answering mode detection· Security Features · Closed network· Large Paper Capacity · Fax forwardingGetting to Know Your Machine ComponentsDisplay Panel One-Touch KeypadPower Switch Settings and operations and navigating throughManual Paper Feeder Tray Fold out for manual paper feed bypass paper trayDocument Tray Document Tray ExtensionAC Power Cord Socket Line JackBack Cover IEEE-1284 Parallel PortImage Drum Unit LED PrintheadToner Cartridge Control Panel Keys and Indicators Shift Down Key Use this key to Alarm IndicatorEnter Key Use this key to Resolution Key Photo, Ex.fine, Fine, STD indicator lights Type of Original Key Dark, Normal, Light indicator lightsHelp Key Clear KeyRedial Key Hook KeySpeed Dial/Search Key Mail KeyOne-Touch Keypad Latch to Second Panel Model Stop KeyOne-Touch Labels Using One-Touch Keys for Search Using One-Touch Keys for DialingUsing One-Touch Keys for Programming One-Touch KeypadAlphabet Keys One-Touch keys #1-27, except #20 Unique Key One-Touch key #20Del Key One-Touch key #30 Caps Key One-Touch key #31Pause Key One-Touch key #40 Plus Key One-Touch key #39Other Accessing One-Touch Keys, Second PanelSignal Tones Installation Safety Installation HintsOperation and Maintenance Toner Cartridge and Image Drum HandlingGetting Started Where to Install Your Fax MachineEmergency First Aid Power cord Telephone line cord Document Stacker UnpackingSetting Up Your Fax Machine User’s Guide English Installing the Toner Cartridge Stops Cover is firmly closed Connecting to the Telephone Line Attaching the Document StackerHandset Connecting Optional External DevicesTelephone Answering Machine Connecting PowerAnswering Machine and Telephone Loading Paper Okifax 5780/5980 Selecting Functions and Settings Navigating the Function Menu Menu Structure Function Options SettingsPrimary Menu Functions Using the Help Key Setting FeaturesStep Access Speed AccessUsing Step Access Example Using Speed AccessPress Menu/Exit Speed Access Numbers Speed Access Numbers by TypeClock Adjustment ID/Password ProgrammingMachine Settings Dial Options Incoming Options Report Options89 EX.FINE Mode LAN Options for Internet FaxSetting the Date and Time Setting Basic FeaturesSetting the Language Setting Your Fax Machine’s ID Setting the TSI/CSISetting the Sender ID Sender IDProcedure Setting the Answering ModeList of Modes Manual Receive Mode TEL Auto Receive Mode FAXTelephone/Fax Mode T/F Telephone Answering Device Mode TAD Memory Reception Mode MEMForwarding Mode FWD PC Fax Mode PCDial and Incoming Call Parameter Settings Setting Dial and Incoming Call ParametersDial Parameter Settings Redial TriesAuto Start Dial Tone DetectBusy Tone Detect Tone/Pulse MF/DPTone MF Duration PBX LineFLASH/EARTH/NORMAL Incoming Ring Incoming Call ParametersRemote Receive PC/FAX Switch Continuous ToneMonitor Volume Buzzer VolumeOther Basic Parameters User LanguagePaper-Size Setting Relay Print’ST Paper Size ’ND Paper SizeBackup File TX Connecting to a PBX Some countriesEntering a PBX Dial Prefix Clearing the PBX Dial PrefixProgramming Speed Dial Numbers Types of Speed DialsOne-Touch Speed Dials User’s Guide English Group Faxing Or 3-Digit Speed DialsDigit Speed Dial Numbers Collect Information Programming InstructionsName Primary Telephone Number LOC# Alternate Telephone Number ALT#Communications Speed Echo Protection StateProgram the Information Other KeysNumeric Keypad Unique KeyAlphabet Keys #1-27, except #20 Caps Key One-Touch key #31Unique Key One Touch key #20 Space Key One Touch key #36See next One-Touch Speed Dial Numbers are spaces 01 to xx where xx = Programming a Speed DialPress to select Location Program Digit Speed Dial Numbers are the remaining spacesSelect Communication Speed, press Enter Using Clear Clearing a Speed DialDocument Guidelines Basic FaxingGeneral Single Page Specifications Multiple Page Specifications Loading Documents Resolution ContrastProcedure Sending a FaxPress the Speed Dial/Search key Using the Numeric Keypad Using the Search FunctionUsing An External Telephone Rejecting Unsolicited Fax Messages Setting a Closed NetworkClosed Network Power Failures Power Outage ReportDisplay Messages LocationBasic Faxing Situations Real-Time DialingRedialing Confirming ResultsStopping a Transmission Receiving Faxes ManuallyNo Paper Reception No Toner ReceptionWhen Are Faxes Received to Memory? Receiving Faxes to MemoryWhen Are Memory Messages Printed? Memory Message LimitationsActive Memory Files Report Printing the Active Memory Files ReportCanceling Messages Stored in Memory Printing Messages Stored in MemoryMessages in Memory and Power Losses Power Outage ReportDual Access What You Can Do While Making CopiesWhat You Can Do While Sending a Fax What You Can Do While Receiving a Fax Making Copies To Make CopiesManual Paper Feeder If the lever is set for face up, faxing is disabled Face Up Stacking/Face Down StackingSending a Fax to Multiple Locations Group vs. BroadcastGroup Fax Broadcast FaxWhat is a Group Fax? Group FaxingProgramming a Group Group. Press EnterDeleting Groups At Select Locationss. Press EnterMenu 1GROUP TX Delayed TX Delayed Batch TX Sending a Fax to a GroupFinding a Group Scrolling By NamePress the Speed Dial Search key By NumberFinding a Group Name Group Directory ReportUsing Speed Dial/Search Enter 1-ST CharWhat is a Broadcast Fax? BroadcastingSending a Broadcast Fax Deleting a Location from a Broadcast Fax Advanced Operations Delayed Fax vs. Delayed Batch Keys 31 throughDelayed Faxing What is Delayed Faxing?Sending a Delayed Fax Delayed TX shows Select Locations on the displayCanceling Delayed Transmissions Display shows Communication CancelDelayed Batch Transmission Program the Delayed Batch Destination NumberSetting the Batch TX Time Function Press toselectDelayed Batch TX. Press Enter Load the documentsPress Menu/Exit key to enter the menu Enter the Speed Dial number of the desired locationCanceling Delayed Batch Transmissions Display shows Cancel CommunicationPriority Transmission Sending a Priority TXConfidential Faxes Programming Personal Confidential Mailboxes Creating a Personal Confidential Mailbox Changing a Password To change a passwordTo close a mailbox Closing a MailboxAt Close Box?, press Enter Sending Confidential Faxes To send a confidential faxReceiving Confidential Faxes Printing Confidential Faxes Knowing You’ve Received a Confidential FaxConfidential Reception Report When Box No. =XX Conf Printing displays, press Stop Deleting Confidential FaxesCall Forwarding Set a Forwarding NumberClear Forwarding Mode Set the Auto Answer Mode to FWDPress to select Fax Auto Receive Mode Forward on Paper/Toner Error Setting a Paper/Toner Error Forwarding NumberActivate Backup File TX /Set the Password Backup File TXGeneral Information Program Backup Recipient Relay Faxing Using Your Machine as a Relay Initiating Station Relay PasswordRelay Group Numbers Relay Key Station HubContact Number for Relay Broadcast Report Programming the Relay Report NumberRelay Broadcast Report Initiating a Relay Broadcast Using Your Machine as a Relay Key Station Hub Okifax 5980 onlyProgram the Destination Numbers Create the Destination GroupsCreate the Relay Broadcast Mailbox includes Relay Password Speed Dial Key Information Relay Entry ReportStatus of Relay Broadcast Report Printing the Relay Fax at the Hub Okifax 5780/5980 Feeder Document Tray Polling Explanation of Polling Transmission TypesMemory Polling Memory Polling Bulletin To set document tray polling Feeder Document Tray PollingDisplay shows Waiting to be Polled Setting Memory Polling Memory PollingMemory Polling Bulletin Create a Polling Mailbox Press Enter to select Bulletin Poll Box Set Bulletin PollingBulletin Msg. in Mem displays Printing Polling Documents in Memory User’s Guide English Cancelling Polled Faxes in Memory Display shows Memory Poll Cancel?Printing Faxes Polled into Memory Press toselectPrint Memory Poll. PressEnterIdentifying Current Settings Customizing Features and OperationsPrinting a Configuration Report Changing Operation Functions Changing Operation FunctionsEnter List of Operation Functions Transmission TX Mode DefaultRemote Diagnosis Memory Full Save Instant DialSet to on Set to OFFECM Function Department CodeSender ID Pulse Make Ratio Pulse Dial RatePulse Dial Type CNG Count Timer PrgRing Response Setting Distinctive Ring Distinctive RingMemory Password Setting a Memory PasswordCancelling a Registered Password Invalid Password displaysDepartment Code To set a Department Code To cancel a Department CodeTo use a Department Code Service Function Settings Long Document Scanning/TransmissionTime/Date Print TSI PrintReports Understanding ReportsPrinting Reports Printing a Message Confirmation ReportPrinted from the Menu List of ReportsAutomatically Generated Activity Report Printing the Activity ReportActive Memory Files Report Printing the Active Memory Files ReportBroadcast Confirmation Report Printing the Broadcast Confirmation ReportTelephone Directory Printing the Telephone DirectoryGroup Directory Report Printing the Group DirectoryConfiguration Report Printing the Configuration ReportHelp Printing the Function ListReport Print Box Information Personal Box List Printing the Personal Box ListRelay Entry Report Printing the Relay Entry ReportMessage Confirmation Report Printing the Message Confirmation ReportMessage Confirmation Report Options MCF Single-LocMCF Multi-Loc Image in MCFBroadcast Entry Report Power Outage ReportConfidential Reception Report Codes Used in Reports Result CodesCommunication Codes RjamMaintenance Cleaning the Scanner PathReplacing the Toner Cartridge Toner YieldOkifax 5780/5980 User’s Guide English Okifax 5780/5980 Replacing the Image Drum Image Drum YieldImage Drum Replacement Procedure User’s Guide English Resetting the Drum Counter To reset the image drum counterOptions and Accessories ObtainingPart Numbers General Information Problem SolvingInternet Support Cleaning page process Printing a CleaningTo print a cleaning Clearing a Document Jam Clearing a Printing Paper Jam User’s Guide English Okifax 5780/5980 Normal Display in Standby Mode Error MessagesDisplay Panel Messages 1414 FAXDocument JAM Confirm and Stop Printer Alarm Refer to User Guide For Printer AlarmResetting the Image Drum Counter Accessing the Print/Scan CountersCounters List of Problems ProblemYour machine does not answer the phone or receive faxes Problem SolutionYour documents jam Display shows a communication error You keep getting reports you do not want Image received on your machine was very poor Your machine does not answer the phone or receive faxes Your machine will not poll a remote fax machine Your received faxes sometimes look distorted Your machine receives faxes, but doesn’t print them United States and Canada Shipping Your MachineLatin America Specifications DialingGeneral MemoryScanning ConsumablesPhysical Dimensions Paper HandlingElectrical Environmental Symbols Index132 No response when keys are Earth FCC Page Page Normal Page PBX Resolution Key Unique Key 31, 35, 85 Printing the Relay Fax 198 Code Scanning Restrict Access Service Function Settings 184 235 Speed TEL TSI/CSI

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