Nortel Networks 550 manual Managing Incoming Calls, Distinguishing Calls

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Customizing Your SoundPoint® IP 550 Desktop Phone

Managing Incoming Calls

You can distinguish incoming calls by setting distinctive rings for contacts in your contact directory, sending particular calls directly to your voice mail, or transferring particular calls to another party.

Distinguishing Calls

You can customize your phone so that you can distinguish different parties by ring type.

Note	This feature is local to the phone, and may be overridden by your organization’s
	settings. For more information, contact your system administrator.

To set a distinctive ring type for a contact:

1.Press .

2.Select Contact Directory.

3.Use and to highlight the contact.

You can also use the * key to page up and the # key to page down.

4.Press the Edit soft key, and then scroll down to the Ring Type field.

5.Enter the number corresponding to one of the ring types available.

For more information, refer to Selecting the Correct Headset for Electronic Hookswitch on page 2-7.

6.(Optional.) To remove an existing value, press .

7.Press the Save or Cancel soft keys to accept or cancel changes.

8.Press to return to the idle display.

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Contents User Guide for the Polycom SoundPoint IP 550 Phone Copyright Notice DisclaimerChanges to This Guide About This GuideUser Guide SoundPoint IP 550 Phone Contents User Guide SoundPoint IP 550 Phone Troubleshooting Your SoundPoint IP 550 Desktop Phone User Guide SoundPoint IP 550 Phone Viii Getting Started with Your SoundPoint IP 550 Desktop Phone Parts List Assembling Your SoundPoint IP 550 Desktop Phone AC Power Connecting the Handset and Optional Headset Attaching the Base Snap them together to lock the base to the phone Registering Your SoundPoint IP 550 Desktop Phone Description Features of Your SoundPoint IP 550 Desktop PhoneDescription Speaker For ringer and hands-free audio Output Soft Keys Icon Description Before You Use Your SoundPoint IP 550 Desktop Phone Using the Navigation KeysUser Guide SoundPoint IP 550 Phone Customizing Your SoundPoint IP 550 Desktop Phone Changing the Appearance of Time and Date Configuring Basic SettingsChanging the Display Contrast Select Settings Basic ContrastChanging the Backlight Intensity Select Settings Basic Backlight IntensitySelect Maximum Intensity Select Backlight On IntensitySelect Backlight Idle Intensity Select Settings Basic Preferences Headset... Headset Memory Enabling the Headset Memory ModeSelecting the Ring Type Selecting the Correct Headset for Electronic HookswitchSelect Settings Basic Ring Type Changing the Language Select Settings Basic Preferences LanguageChaning the Graphic Display Background Select Settings Basic Preferences BackgroundsMuting the Microphone Adjusting the VolumeManaging Call Lists Managing Contacts Select Contact Directory Adding ContactsAdding Contacts From Call Lists Select Corporate Directory Editing Contacts Placing Calls to Contacts Deleting ContactsSearching for Contacts Search for the contact in one of the following ways Distinguishing Calls Managing Incoming CallsDiverting Calls Rejecting CallsSupporting Multiple Lines System CustomizationsSupporting Multiple Line Keys Per Line Your SoundPoint IP 550 supports shared lines Supporting Shared LinesUser Guide SoundPoint IP 550 Phone Page Placing Calls To place a call using the handset Answering Calls Do Not Disturb key again To answer a call using Hands-Free Speakerphone modeAnswering When in Another Call Ending Calls Placing Calls on Hold Redialing NumbersHosting Conference Calls Call the first party Setting Up Conference CallsConference similar to this one will now exist Managing Conference Calls System administrator Adding Parties to Conference Calls To add a party to a conference call using the Join soft key Joining Conferences Transferring CallsSplitting Conference Calls Ending Conference CallsRefer to Performing a Consulative Transfer on Performing a Blind Transfer Forwarding Calls AdministratorURL or IP address, refer to Placing Calls on Enabling Do Not Disturb Assigning Speed Dial Keys To add or edit a speed dial index for an existing contact To assign a new speed dial key Using Voice Mail User Guide SoundPoint IP 550 Phone Using Multiple Call Appearances User Guide SoundPoint IP 550 Phone Select Features Messages Instant Messages Using Text MessagingDo one of the following Press . Select Instant Messages Select Features Presence My Status Using Buddy ListsPresence Settings Managing Buddies Integrating With Microsoft Live Communications Server Select Features Presence Buddy StatusSelect Features Presence Buddy Status Privacy List Restarting Your Phone Troubleshooting Your SoundPoint IP 550 Desktop Phone Symptom Problem Corrective Action Power and StartupThen select Status Network ControlsLines Line Information. From Access to Screens and SystemsCalling Check status of Handset, Headset if Contrast on DisplaysAudio Testing Phone HardwareGoverning Law Service AgreementsExclusions Polycom Limited Warranty and Limitation LiabilityWarranty Exclusive Installation Instructions Safety and Compliance Part 15 FCC RulesClass B Digital Device or Peripheral ModificationsRussian Compliance Safety and Compliance CE and Vcci MarkIndex SymbolsUser Guide SoundPoint IP 550 Phone Index User Guide SoundPoint IP 550 Phone Index