Compaq iPAQ H3000 Inbox Sending and Receiving E-mail Messages, Synchronizing E-mail Messages

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Inbox: Sending and Receiving E-mail Messages

Use Inbox to send and receive e-mail messages in either of these ways:

1.Synchronize e-mail messages with Microsoft Exchange or Outlook on your computer.

2.Send and receive e-mail messages by connecting directly to an e-mail server through an Internet service provider (ISP) or a network.

Synchronizing E-mail Messages

E-mail messages can be synchronized as part of the general synchronization process. First, enable Inbox synchronization in ActiveSync options. For information on enabling Inbox synchronization, see ActiveSync Help on the computer. During synchronization:

•E-mail messages are copied from the Inbox folder of Exchange or Outlook on your computer to the Inbox folder on your iPAQ H3000. The e-mail messages on the two computers are linked, so when you delete an e-mail message on your iPAQ H3000, it’s also deleted from your computer the next time you synchronize.

•E-mail messages in the Outbox folder on your iPAQ H3000 are transferred to Exchange or Outlook, then sent from those programs.

NOTE: You can also synchronize e-mail messages with your computer from a remote location.

For more information, see Chapter 7 (Getting Connected).

Connecting Directly to an E-mail Server

In addition to synchronizing e-mail messages with your computer, you can send and receive e-mail messages by connecting to an e-mail server using an optional modem or network card connected to your iPAQ H3000. You’ll need to set up a remote connection to a network or an ISP, and a connection to your e-mail server. For more information, see Chapter 7 (Getting Connected).

When you connect to the e-mail server, new messages are downloaded to the iPAQ H3000 Inbox folder, messages in the iPAQ H3000 Outbox folder are sent, and messages that have been deleted on the e-mail server are removed from the iPAQ H3000 Inbox.

Messages that you receive directly from an e-mail server are linked to your e-mail server rather than your computer. When you delete a message on your iPAQ H3000, it’s also deleted from the e-mail server the next time you connect.

You can work online or offline. When working online, you read and respond to messages while connected to the e-mail server. Messages are sent as soon as you tap Send, which saves space on your iPAQ H3000.

When working offline, once you’ve downloaded new message headers or partial mes- sages, you can disconnect from the e-mail server then decide which messages to download completely. The next time you connect, Inbox downloads the complete messages you’ve marked for retrieval and sends the messages you’ve composed.

4-14Microsoft Pocket Outlook

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Contents Ipaq H3000 Pocket PC IPAQ H3000 Pocket PC Reference Guide Table of Contents Microsoft ActiveSync Microsoft Pocket Outlook Appendix B Character Recognizer B-1 Appendix C Regulatory Notices C-1 Getting Started WelcomeWhere to Find Information Symbols and Conventions Customer RegistrationHow to Transfer Palm-size PC Data Basic Skills Front Panel ComponentsInformation, see Getting Conected Mation, see Reset the iPAQ H3000 and Clear Bottom Edge ComponentsCradle and AC Adapter Recharging the Battery Power sourceCompaq iPAQ Expansion Pack System To add a Compaq iPAQ Expansion PackTo view the Expansion Pack properties Compaq iPAQ CF Card Expansion Pack To remove a Compaq iPAQ Expansion PackTo insert a CompactFlash card Guidelines for Using CompactFlash Cards To remove a CompactFlash cardStylus Today Screen Programs Calendar ContactsInbox InfraredNavigation Bar and Command Bar Pop-up Menus NotificationsTyping Using the Input Panel Enter Information on Your iPAQTo type with the soft keyboard To use Character RecognizerTo select typed text Writing on the Screen To write on the screenTo select writing To convert writing to text Tap Tools then RecognizeOr, tap the word you want to use Drawing on the Screen To create a drawingTo select a drawing Recording a Message To create a recordingAdjusting Settings Find InformationCustomize Your iPAQ H3000 Setting a Password Cally adjusts the recording volumeTap , Settings, then Password DescriptionAdding or Removing Programs To add programsTo add a program to the Start menu Using File Explorer on your iPAQ Using ActiveSync on the computerTo remove programs Tap Remove Programs on the System tabPower To display the Power control panelTo set the power off timer Tap , Settings, System, then PowerAdjusting the Backlight To set the backlight to reverseTo adjust the backlight time-out QStartTap , Programs then QStart QUtilities and QMenu Task ManagementTap , Programs then QMenu File Explorer Self TestTo read the Self Test log file on your computer Controlling Volume Tap , Settings, System, then Sounds & RemindersContrast Backup and Restore Data To perform a backupSaving Contacts Backing up Data to a CF CardTo restore a backup onto your iPAQ Pocket PC Tap Restore from CFMicrosoft Activesync 2Microsoft ActiveSync Microsoft Pocket Outlook Calendar Scheduling Appointments and Meetings To create an appointment Using the Summary Screen Creating Meeting Requests To schedule a meetingContacts Tracking Friends and Colleagues Tap to see additional phone num- bers and e-mail addressesTo create a contact 8Microsoft Pocket Outlook Tasks Keeping a To Do List To create a task Microsoft Pocket Outlook 12Microsoft Pocket Outlook To create a note Connecting Directly to an E-mail Server Inbox Sending and Receiving E-mail MessagesSynchronizing E-mail Messages Using the Message List Select the service and folder you want to display16Microsoft Pocket Outlook Composing E-mail Messages To compose an e-mail messageManaging E-mail Messages and Folders Folder behavior with ActiveSyncCompanion Programs Pocket Word2Companion Programs Typing Mode Writing Mode Drawing Mode Recording ModePocket Excel Microsoft Money Tips for Working in Pocket ExcelGetting Started To create a new accountTo navigate within Microsoft Money Using the Account Register Entering Transactions Entering and Tracking Investments Using Windows Media Manager for Pocket PC Windows Media Player for Pocket PCWhat is Packaged Content? Using the Playlist Manager Microsoft ReaderUsing the Library Getting Books on Your iPAQ H3000Reading a Book Using Reader Features Installing Pocket Streets Pocket StreetsRemoving a Book Getting Maps on Your iPAQ H3000Creating Map and Pushpin Files for Your iPAQ H3000 Viewing MapsClick Create Map For Pocket Streets on the Tools menu Pocket Internet Explorer Mobile Favorites FolderFavorite Links Mobile Favorites To create a mobile favoriteTo save iPAQ H3000 memory Using AvantGo Channels ChannelsTo sign up for AvantGo Using Mobile Channels Use Pocket Internet ExplorerTo view mobile favorites and channels To browse the Web AutomaticallyGetting Connected Transfer Items Using Infrared To send informationTo receive information Tap , Programs, then Infrared ReceiveConnect to an ISP To create a modem connection to an ISPTap New connection Connect to Your Network To create a modem connection to a network To create an Ethernet connection to a network To set up a e-mail service End a ConnectionConnect Directly to an E-mail Server Get Help on Connecting Inbox Sending and Receiving E-mail Messages in ChapterTips and Troubleshooting Reset the iPAQ H3000 and Clear MemoryResetting the iPAQ Clearing memory Battery Loses Power Use external power whenever possibleShorten auto-suspend time If You Forget Your Password If You Run Out of iPAQ H3000 MemoryTurn off sounds you don’t need Turn off notification lightStorage memory Screen Freezes or Responds Slowly Screen is BlankScreen is Dark Program memoryInfrared IR Connection Problems Screen is Hard to ReadInaccurate Response to Stylus Taps Slow or No ResponseModem Connection Problems Can’t dial outCan dial out but can’t make a proper connection Connection is unreliableNetwork Connection Problems Cable Connection ProblemsRoutine Maintenance Battery GuidelinesRoutine Care Travel Guidelines International TravelShipping Guidelines Appendix b Character Recognizer2Character Recognizer Character Recognizer 4Character Recognizer Regulatory Notices Regulatory Agency Identification NumbersFederal Communications Commission Notice ModificationsCables Battery Warning Canadian NoticeAvis Canadien European Union NoticePower Cords Hardware Specifications System SpecificationsPhysical Specifications Operating Environment
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