Compaq iPAQ H3000 manual Managing E-mail Messages and Folders, Folder behavior with ActiveSync

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Managing E-mail Messages and Folders

By default, messages are displayed in one of four folders for each service you’ve created: Inbox, Deleted (local), Outbox, and Sent. The Deleted folder contains messages that have been deleted on the iPAQ H3000. If you are using IMAP4, you may see a Deleted Items folder. This folder is for messages deleted on the e-mail server. The behavior of the Deleted and Sent folders depends on the options you have chosen. In the message list, tap Tools then Options. On the Message tab, select your options.

If you want to organize messages into additional folders, tap Tools, then New Folder to create new folders. To move or copy a message to another folder, in the message list, tap and hold the message then tap Move to or Copy to on the pop-up menu.

Folder behavior with ActiveSync

If you move e-mail messages into a folder you create, the link is broken between these e- mail messages and their copies on the computer. When you synchronize next, the e-mail messages in the folder you created will not be synchronized. In addition, e-mail messages that are missing from the iPAQ H3000 Inbox folder will be deleted from the Inbox folder on the computer so that both Inbox folders match. This prevents you from getting dupli- cate copies of an e-mail message, but it also means that you will no longer have access to the e-mail messages you move out of Inbox except from the iPAQ H3000.

Folder behavior with a direct connection to an e-mail server

The behavior of the folders you create depends on whether you are using POP3 or IMAP4:

•If you are using POP3, folders will behave like they do when using ActiveSync.

•If you are using IMAP4, the folders you create and the messages you move are mir- rored on the e-mail server. For example, if you move two messages from the Inbox folder to a folder called Family, the e-mail server will create a copy of the Family folder and move the messages into that folder. Therefore, messages are available to you anytime you connect to your e-mail server, whether it is from your iPAQ H3000, laptop computer, or computer. This synchronization of folders occurs when you create a new folder, move e-mail messages into a folder, or tap Synchronize Folders on the Services menu. If you want to view the messages in a folder while disconnected from your e-mail server, select the folder then tap Folder Available Offline on the Services menu. This downloads the e-mail message in the folder to your iPAQ H3000.

4-18Microsoft Pocket Outlook

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Contents Ipaq H3000 Pocket PC IPAQ H3000 Pocket PC Reference Guide Table of Contents Microsoft ActiveSync Microsoft Pocket Outlook Appendix B Character Recognizer B-1 Appendix C Regulatory Notices C-1 Getting Started WelcomeWhere to Find Information Symbols and Conventions Customer RegistrationHow to Transfer Palm-size PC Data Basic Skills Front Panel ComponentsInformation, see Getting Conected Mation, see Reset the iPAQ H3000 and Clear Bottom Edge ComponentsCradle and AC Adapter Recharging the Battery Power sourceTo add a Compaq iPAQ Expansion Pack Compaq iPAQ Expansion Pack SystemTo view the Expansion Pack properties To remove a Compaq iPAQ Expansion Pack Compaq iPAQ CF Card Expansion PackTo insert a CompactFlash card Guidelines for Using CompactFlash Cards To remove a CompactFlash cardStylus Today Screen Programs Calendar ContactsInbox InfraredNavigation Bar and Command Bar Pop-up Menus NotificationsTyping Using the Input Panel Enter Information on Your iPAQTo use Character Recognizer To type with the soft keyboardTo select typed text To write on the screen Writing on the ScreenTo select writing To convert writing to text Tap Tools then RecognizeOr, tap the word you want to use To create a drawing Drawing on the ScreenTo select a drawing Recording a Message To create a recordingFind Information Adjusting SettingsCustomize Your iPAQ H3000 Setting a Password Cally adjusts the recording volumeTap , Settings, then Password DescriptionTo add programs Adding or Removing ProgramsTo add a program to the Start menu Using File Explorer on your iPAQ Using ActiveSync on the computerTo remove programs Tap Remove Programs on the System tabPower To display the Power control panelTo set the power off timer Tap , Settings, System, then PowerAdjusting the Backlight To set the backlight to reverseQStart To adjust the backlight time-outTap , Programs then QStart Task Management QUtilities and QMenuTap , Programs then QMenu File Explorer Self TestTo read the Self Test log file on your computer Tap , Settings, System, then Sounds & Reminders Controlling VolumeContrast Backup and Restore Data To perform a backupSaving Contacts Backing up Data to a CF CardTo restore a backup onto your iPAQ Pocket PC Tap Restore from CFMicrosoft Activesync 2Microsoft ActiveSync Microsoft Pocket Outlook Calendar Scheduling Appointments and Meetings To create an appointment Using the Summary Screen Creating Meeting Requests To schedule a meetingContacts Tracking Friends and Colleagues Tap to see additional phone num- bers and e-mail addressesTo create a contact 8Microsoft Pocket Outlook Tasks Keeping a To Do List To create a task Microsoft Pocket Outlook 12Microsoft Pocket Outlook To create a note Inbox Sending and Receiving E-mail Messages Connecting Directly to an E-mail ServerSynchronizing E-mail Messages Using the Message List Select the service and folder you want to display16Microsoft Pocket Outlook Composing E-mail Messages To compose an e-mail messageManaging E-mail Messages and Folders Folder behavior with ActiveSyncCompanion Programs Pocket Word2Companion Programs Typing Mode Writing Mode Drawing Mode Recording ModePocket Excel Microsoft Money Tips for Working in Pocket ExcelTo create a new account Getting StartedTo navigate within Microsoft Money Using the Account Register Entering Transactions Entering and Tracking Investments Using Windows Media Manager for Pocket PC Windows Media Player for Pocket PCWhat is Packaged Content? Using the Playlist Manager Microsoft ReaderGetting Books on Your iPAQ H3000 Using the LibraryReading a Book Using Reader Features Installing Pocket Streets Pocket StreetsRemoving a Book Getting Maps on Your iPAQ H3000Viewing Maps Creating Map and Pushpin Files for Your iPAQ H3000Click Create Map For Pocket Streets on the Tools menu Mobile Favorites Folder Pocket Internet ExplorerFavorite Links To create a mobile favorite Mobile FavoritesTo save iPAQ H3000 memory Channels Using AvantGo ChannelsTo sign up for AvantGo Using Mobile Channels Use Pocket Internet ExplorerTo view mobile favorites and channels To browse the Web AutomaticallyGetting Connected Transfer Items Using Infrared To send informationTo receive information Tap , Programs, then Infrared ReceiveTo create a modem connection to an ISP Connect to an ISPTap New connection Connect to Your Network To create a modem connection to a network To create an Ethernet connection to a network End a Connection To set up a e-mail serviceConnect Directly to an E-mail Server Get Help on Connecting Inbox Sending and Receiving E-mail Messages in ChapterReset the iPAQ H3000 and Clear Memory Tips and TroubleshootingResetting the iPAQ Clearing memory Use external power whenever possible Battery Loses PowerShorten auto-suspend time If You Forget Your Password If You Run Out of iPAQ H3000 MemoryTurn off sounds you don’t need Turn off notification lightStorage memory Screen Freezes or Responds Slowly Screen is BlankScreen is Dark Program memoryInfrared IR Connection Problems Screen is Hard to ReadInaccurate Response to Stylus Taps Slow or No ResponseModem Connection Problems Can’t dial outCan dial out but can’t make a proper connection Connection is unreliableNetwork Connection Problems Cable Connection ProblemsBattery Guidelines Routine MaintenanceRoutine Care International Travel Travel GuidelinesShipping Guidelines Appendix b Character Recognizer2Character Recognizer Character Recognizer 4Character Recognizer Regulatory Notices Regulatory Agency Identification NumbersModifications Federal Communications Commission NoticeCables Battery Warning Canadian NoticeAvis Canadien European Union NoticePower Cords Hardware Specifications System SpecificationsPhysical Specifications Operating Environment
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