HP Pro 8500 - A909a, Pro 8500 - A909g manual Set Up Scan to Network Folder, Click Settings

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Chapter 6

Set Up Scan to Network Folder

To use Scan to Network Folder, you must have created and configured the folder you are using on a computer connected to the network. You cannot create a folder from the HP device's control panel.

To set up a shared folder and enable Scan to Network Folder, complete the following steps for your operating system.

NOTE: You can also use these steps to change settings in the future or turn off the feature.

To set up Scan to Network Folder on a Windows computer

1.After you have installed the HP Officejet Pro device software, open the HP Solution Center.

•Double-click the HP Solution Center icon on the desktop. - Or -

•On the Windows taskbar, click Start, select Programs or All Programs, select HP, select the folder for the HP device, and then click HP Solution Center.

2.Click Settings.

3.In the Scan Settings part of the windows, click Digital Filing Settings, and then click Scan to Network Folder Setup Wizard.

4.Follow the onscreen instructions in the wizard to create and share the network folder. The wizard automatically saves the configurations to the HP device. Also, you can configure up to 10 destination folders for each HP device.

NOTE: At the end of the Scan to Network Folder Setup Wizard, the EWS for the HP device is opened automatically in your computer's default Web browser. You can use the EWS to customize the scan settings for each destination folder. For more information on the embedded Web server, see Use the Embedded Web server.

To set up Scan to Network Folder on a Macintosh computer

NOTE: You can set up Scan to Network Folder either while you are installing the HP software on your computer for the first time or after you've installed the software (using the HP Setup Assistant on your computer).

1.If you are installing the HP software for the first time, go to step 2. - Or -

If you have already installed the HP software, open the HP Setup Assistant:

a. Click the HP Device Manager icon in the Dock. (If HP Device Manager is not in the Dock, click the Spotlight icon on the right side of the menu bar, type HP Device Manager in the box, and then click the HP Device Manager entry.)

b. Select Setup Assistant from the Information and Settings menu.

2.Follow the onscreen instructions in the HP Setup Assistant to create and share the network folder.

60 HP Digital Solutions (some models only)

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Contents Officejet PRO Page HP Officejet Pro 8500 A909 All-in-One Series Safety information Copyright informationHewlett-Packard Company notices AcknowledgementsContents Print HP Digital Solutions some models onlyScan Work with memory devices FaxConfigure and manage CopyUse device management tools Maintain and troubleshoot Contents Solve printing problems HP supplies and accessories Device specifications Support and warrantyRegulatory information 275 Find other resources for the product Get startedResource Description Location Resource Description WindowsFinding the device model number AccessibilityUnderstand the device parts Front view Printing supplies area Back viewControl-panel buttons and lights Color display Control panelLabel Control-panel buttons and lights Two-line display Label Color display IconTwo-line display Turn off the device Eco-TipsConnection information Description RecommendedChapter Install the accessories Install the duplexerInstall Tray To install the duplexerTurn on accessories in the print driver To turn on accessories on Windows computersTo turn on accessories on Macintosh computers Mac OS XUse the device Use device control-panel menusChange device settings Error messagesCritical error messages Device control-panel message typesText and symbols Type numbers and text on the control-panel keypadType text using the visual keyboard some models only To enter a space, pause, or symbolTo erase a letter, number, or symbol To enter text by using the visual keyboardAvailable symbols for dialing fax numbers some models only Available Description symbolsAvailable when entering Use the HP softwareUse the HP productivity software To open the HP Photosmart Software on a Windows computerLoad the originals Load an original in the automatic document feeder ADFTo open the HP Document Manager To load an original in the document feeder trayLoad an original on the scanner glass Select print mediaTo load an original on the scanner glass Recommended papers for printing and copying Tips for selecting and using print media For the best results, observe the following guidelinesUnderstand specifications for supported media Envelopes X 13 inches 216 x 330 mmCards Index card 76.2 x 127 mm 3 x Inches Photo mediaUnderstand supported media types and weights Tray Type Weight Paper 60 to 105 g/m2Other media CapacityTray Type Weight Capacity Cards Up to 200 g/m Set minimum marginsLb index Media Left Right Top Bottom MarginLoad media To load Tray 1 main trayLoad media To load Tray Want to Configure traysFollow these steps To configure the trays Print on special and custom-sized mediaTo print on special or custom-sized media Windows To set a custom media sizePrint borderless Click Manage Custom Sizes in the Paper Size pull-down menuTo print a borderless document Windows To print a borderless document Mac OSOpen the Paper Type/Quality panel To change the settings Change print settingsPrint Change default settings for all future jobs Windows Change settings Mac OSPrint on both sides duplexing Guidelines for printing on both sides of aPrint a Web Perform duplexingTo print automatically on both sides of a page Windows To print automatically on both sides of a page Mac OSTo print a Web Cancel a print jobLandscape Scan Scan an originalScan an original to a computer direct connection Scan an original to a computer network connectionScan an original to a memory device Press Start ScanUse Webscan via embedded Web server Scan from a TWAIN-compliant or a WIA-compliant programScan from a TWAIN-compliant program Scan from a WIA-compliant programChange scan settings To change scan settingsEdit a scanned original Edit a scanned photo or graphicCancel a scan job Chapter Scan HP Digital Solutions some models only What are HP Digital Solutions?HP Direct Digital Filing HP Digital FaxUsername and password for the network if necessary RequirementsNetwork address for the folder Windows shared folder or an SMB Shared Folder Mac OS X onlySetting up the HP Digital Solutions HP Direct Digital FilingSet Up Scan to Network Folder To set up Scan to Network Folder on a Windows computerClick Settings To set up Scan to Network Folder on a Macintosh computerSet Up Scan to E-mail Set up Scan to Network Folder from the embedded Web serverSet up outgoing e-mail profile Use HP Scan to Network FolderSet up Scan to E-mail on a Windows computer Set up Scan to E-mail on a Macintosh computerUse Scan to E-mail Set up Scan to E-mail using the embedded Web serverEntry is added to the Outgoing E-mail Profile List Set up HP Digital Fax on a Windows computer Set Up HP Digital FaxSet up HP Digital Fax on a Macintosh computer Using HP Digital Fax Set up HP Digital Fax from the embedded Web serverChapter HP Digital Solutions some models only Work with memory devices Insert a memory cardConnect a digital camera To insert a memory cardConnect a digital camera Connect a storage device Print Dpof photos To print camera-selected photos using the Dpof standardView photos View photos using your computer Print photos from the control panelView photos color display models only Print selected photosPrint an index sheet from the device control panel Print passport photos color display models onlySave photos to your computer To save photosFor color display models a. Press Save For two-line display modelsFax Send a faxSend a fax manually from a phone Send a basic faxTo send a basic fax from the device control panel To send a fax manually from a phone Send a fax using monitor dialingPress Start FAX Black or Start FAX Color Send a fax from memory Press Start FAX BlackPress Start FAX Black again To send a fax from memoryTo cancel a scheduled fax Schedule a fax to send laterSend a fax to multiple recipients To schedule a fax from the device control panelChange the fax resolution and Lighter / Darker settings Send a fax to multiple recipients using group speed dialSend a color original fax To send a color original fax from the device control panelChange the fax resolution To change the resolution from the device control panelSend a fax in Error Correction Mode Receive a fax To change the ECM setting from the device control panelReceive a fax manually Set up backup fax reception On Error OnlyTo receive a fax manually Turn off Auto AnswerTo set backup fax reception from the device control panel Reprint received faxes from memoryTo reprint faxes in memory from the control panel Select Tools, and then select Reprint Faxes in MemoryForward faxes to another number Poll to receive a faxTo forward faxes from the device control panel Select Basic Fax Setup and then select Fax Paper Size Set the paper size for received faxesSet automatic reduction for incoming faxes Block junk fax numbersSet the junk fax mode To set the junk fax modeAdd numbers to the junk fax list To select a number from the caller ID listReceive faxes to your computer Fax to PC and Fax to Mac Remove numbers from the junk fax listTo remove numbers from the list of junk fax numbers View a list of blocked fax numbersTo set up the Fax to PC from the Solution Center Windows Select Settings, and then select Fax to PC Setup WizardFax to Pc and Fax to Mac requirements Activate Fax to PC and Fax to MacTo set up Fax to Mac Modify Fax to PC or Fax to Mac settingsTo modify settings from the device control panel Select the Fax to PC Settings tabChange fax settings Configure the fax headerSet the answer mode Auto answer Select Basic Fax Setup, and then select Rings to AnswerSet the number of rings before answering To set or change the fax header via the embedded Web serverSelect Advance Fax Setup, and then select Distinctive Ring Change the answer ring pattern for distinctive ringSet the dial type Set the fax error correction modeSet the redial options Select Advanced Fax Setup, and then select Fax Speed Set the fax speedTo set the fax speed from the device control panel To set the fax speed via the embedded Web serverSet up speed-dial entries Set the fax sound volumeSet up fax numbers as speed-dial entries or groups To set the fax sound volume via the device control panelSet up a speed-dial group Print and view a list of speed-dial entries To test fax setup via the device control panel Test fax setupFax over Internet Protocol FoIP Use reports To enable fax confirmation via the device control panel To enable fax confirmation via the embedded Web serverPrint fax confirmation reports Select Print Report, and then Fax ConfirmationPrint fax error reports Press Print Report, and then select Fax Error ReportTo view the fax log from the HP Solution Center software Print and view the fax logPrint the details of the last fax transaction Clear the fax logPrint a Caller ID History Report To cancel a fax Cancel a faxTo cancel a number you are dialing Chapter 106 Fax Make copies from the device control panel CopyTo make a copy from the device control panel Change the copy settings To save the current settings as defaults for future jobsSet the number of copies Set the copy paper sizeSet the copy paper type Change copy speed or qualityResize an original to fit onto letter or A4 paper Copy a legal-size document onto letter paper Press Reduce/EnlargeAdjust the lightness and darkness of your copy Crop an original color display models onlyEnhance light areas of your copy To crop an image from the control panelCollate a copy job Apply Margin Shift to a Copy JobPress Start Copy Color To collate copies from the control panel color displayCancel a copy job Two-sided copy jobsTo apply margin shift from the control panel color display Copy option DescriptionConfigure and manage Manage the deviceWindows Mac OSMonitor the device Administer the device Use device management tools Tabs Contents Use the Toolbox WindowsOpen the Toolbox Toolbox tabsTo open the Network Toolbox Network ToolboxUtilities Use the HP Solution Center Windows Use the Embedded Web serverPages/buttons Contents To open the embedded Web serverUse the HP Printer Utility Mac OS Use the HP Device Manager Mac OSTo open the HP Device Manager on a Macintosh computer Understand the self-test report HP Printer Utility panels Information and Support panelUnderstand the network configuration Network Configuration Configure network options Change basic network settingsModify wireless settings View and print network settingsChange advanced network settings Turn the wireless radio on and offSelect Advanced Setup, then select Link Speed Set link speedSet up faxing for the device To view IP settingsTo change IP settings IP Address Subnet Mask Default GatewaySet up faxing parallel phone systems Countries/regions with a parallel-type phone systemChoose the correct fax setup for your home or office Other equipment or services sharing your fax line Case a Separate fax line no voice calls received Back view of the deviceTo set up the device with a separate fax line Case B Set up the device with DSLTo set up the device with DSL Case D Fax with a distinctive ring service on the same line To set up the device with a distinctive ring service Case E Shared voice/fax lineTo set up the device with a shared voice/fax line Case F Shared voice/fax line with voice mailTo set up the device with voice mail Turn off the Auto Answer setting Run a fax testSet up the device with a computer dial-up modem To set up the device with a computer dial-up modemSet up the device with a computer DSL/ADSL modem Case H Shared voice/fax line with computer modem To set up the device with a computer DSL/ADSL modemShared voice/fax with computer dial-up modem Example of a parallel splitter Chapter Shared voice/fax with computer DSL/ADSL modem Case I Shared voice/fax line with answering machine Set up faxing for the device 147 10 Example of a parallel splitter Answering machine Computer with modem Telephone wall jack To set up the device with a computer DSL/ADSL modem 12 Example of a parallel splitter Serial-type fax setup Configure the device Windows Direct connectionConnect the device before installing the software To connect the deviceShare the device on a locally shared network Network connectionTo share the device Locally shared device Server connectionInstall the device on a network Install the device software on client computersTo install the printer driver on Windows XP Install the device in a pure IPv6 network environmentSelect Network Printer or Network Printer Server Configure the device Mac OS Install the software for network or direct connectionTo install the printer driver on Windows Vista To install the software for a direct connectionShare the device on a locally shared network To share the device among computers running Mac OSUnderstand 802.11 wireless network settings Network name SsidSecurity settings Communication modeData encryption To set up wireless communication using the installer Mac OS Select Wireless Setup WizardTo turn off wireless communication Configure your firewall to work with HP devicesOn the General tab, click View Wireless Devices MethodChange from an Ethernet connection to a wireless connection On the Wireless Setup tab, press Start WizardChange the connection method Press Add a DeviceTo add hardware addresses to a WAP Guidelines for ensuring wireless network securityOther guidelines To find out the address of the device a. Select Setup Set up the device for Bluetooth communicationA909 Series Connecting the device with Bluetooth on Windows Connect the device with BluetoothTo install and print using the Microsoft stack To install and print using the Widcomm/Broadcom stack Connect the device with Bluetooth on Mac OSTo install and print using Bluetooth for Mac OS Open the Printer Setup UtilitySet Bluetooth security for the device Use a passkey to authenticate Bluetooth devicesUninstall and reinstall the software Reset Bluetooth settings via the embedded Web serverTo uninstall from a Windows computer, method To set the device to be not visible from the control panelUninstall and reinstall the software 173 To uninstall from a Macintosh computer, method Double-clickHewlett-PackardMaintain and troubleshoot Replace the ink cartridgesMaintain the printheads To replace the ink cartridgesTo print the print quality diagnostic To check printhead healthChapter To align the printheads To calibrate the linefeedTo clean the printheads To clean the printhead contacts manuallyMaintain the printheads 181 To replace the printheads Maintain the printheads 183 Clean the device Store printing suppliesStore ink cartridges Store printheadsClean the exterior Clean the scanner glassTo clean the scanner glass Clean the automatic document feeder To clean the rollers or separator padClean the device 187 General troubleshooting tips and resources Solve printing problems Troubleshooting topicsDevice shuts down unexpectedly Error message appears on control-panel displayDevice is not responding nothing prints Placement of the text or graphics is wrong Device takes a long time to printPoor print quality and unexpected printouts Device prints half a page, then ejects the paperGeneral print quality troubleshooting Meaningless characters printInk is not filling the text or graphics completely Ink is smearingOutput is faded or dull colored Use a higher print quality setting Colors are printing as black and whiteWrong colors are printing Printout shows bleeding colorsSolve paper-feed problems Colors do not line up properlyText or graphics are streaked Something on the page is missing or incorrectMedia is not picked up from a tray Media is not coming out correctlyPages are skewing Multiple pages are being picked upNo copy came out Solve copy problemsCopies are blank Documents are missing or faded Size is reducedCopy quality is poor Copy defects are apparentSolve scan problems Error messages appearScanner did nothing Scan takes too longText cannot be edited Part of the document did not scan or text is missingCheck the originals Image quality is better when printed Scanned image quality is poorReload document and then restart job Original is a second-generation photo or pictureScan defects are apparent Graphics look different from the originalTake steps to improve the scan quality Blank pagesSolve fax problems Fax test failedFax Hardware Test failed Solution Phone Cord Connected to Correct Port on Fax test failed Chapter Dial Tone Detection test failed Solution Fax Line Condition test failed Solution Device is having problems sending and receiving faxes Display always shows Phone Off HookChapter Device is having problems sending a manual fax Solution Device cannot receive faxes, but can send faxes Solution Solve fax problems 215 Device cannot send faxes, but can receive faxes Solution Fax tones are recorded on my answering machine Solution Phone cord that came with my device is not long enoughTo extend your phone cord Computer cannot receive faxes Fax to PC or Fax to MacSent faxes are blank or have vertical lines Received faxes are blank or have vertical linesSolving HP Direct Digital Filing problems Solve HP Digital Solutions problemsServer name cannot be found or resolved Filename prefix has not been set up correctly Network folder has not been set up correctlyDisk is full Sending large e-mail messages Incorrect date and time on e-mail messagesError conditions are interfering with HP Digital Fax Solving HP Digital Fax problemsInternal memory is full General network troubleshooting Solve network problemsIncorrect date and time on faxes Solve wireless problems Basic wireless troubleshootingProblems connecting to a wired network Windows Make sure the wireless 802.11 light is turned onRestart components of the wireless network Advanced wireless troubleshootingRun the Wireless Network Test Mac OS Check to see if you can access the embedded Web server EWS To access the EWSMake sure that the HP device is connected to your network Make sure the HP device is on the networkMake sure the HP device is online and ready Your wireless router is using a hidden Ssid Solve photo memory card problems Add hardware addresses to a wireless access point WAPDevice cannot read the memory card Check the memory cardDevice cannot read photos on the memory card Solve device management problemsCheck the memory card slot Troubleshoot installation issues Embedded Web server cannot be openedHardware installation suggestions Check the hardware connectionsCheck the computer system Check the device to ensure the followingSoftware installation suggestions Verify installation preliminariesClear jams Check or perform the followingClear paper jams To clear a jamChapter Avoid paper jams Errors WindowsTo clear a paper jam in the automatic document feeder Printhead problem Printheads MissingIncompatible Printhead Fax Memory FullCartridge Problem Replace Cartridges SoonPaper Mismatch Cartridge cradle cannot movePaper Jam Printer is out of paperIncompatible Cartridges Printer OfflinePrinter Paused General printer errorDocument failed to print Chapter Maintain and troubleshoot Accessories HP supplies and accessoriesOrder printing supplies online Supplies Ink cartridges and printheadsHP media Appendix a HP supplies and accessories Support and warranty Obtain electronic supportWarranty HP product Duration of limited warrantyInk cartridge warranty information If you have a problem, follow these steps Obtain HP telephone supportBefore you call Support processHP support by phone Phone support periodTelephone support numbers DqpdunAfter the phone support period Additional warranty options Placing a callHP Quick Exchange Service Japan HP Korea customer supportRemove the ink cartridges and printheads before shipment Prepare the device for shipmentTo remove ink cartridges before shipment To remove printheads before shipment To remove the control-panel faceplate Remove the device control-panel faceplateLine Display Color Display Remove the duplexer Pack the deviceRemove the output tray To pack the device Physical specifications Device specificationsProduct features and capacities Processor and memory specifications FeatureSystem requirements Device processorNetwork protocol specifications Embedded Web server specifications Print specificationsCopy specifications Fax specificationsEnvironmental specifications Scan specificationsElectrical specifications Memory card specifications Supported devicesPage Appendix C Device specifications Regulatory information FCC statement Vcci Class B compliance statement for users in JapanToxic and hazardous substance table Appendix D 273 Australia wired fax statement Regulatory information for wireless productsExposure to radio frequency radiation Appendix D Regulatory information Regulatory model number European Union regulatory noticeDeclaration of conformity Declaration of ConformityDeclaration of conformity 279 Environmental product stewardship program Environmental product stewardship program 281 Power consumption Chemical Substances Third-party licenses Third-party licensesOpenSSL Third-party licenses 285 ======================================================== SHA2 Unicode Third-party licenses 289 Appendix D Regulatory information Symbols/Numerics IndexPage Page Page OCR Page Page Page Twain 300 Page Podręcznik użytkownika
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