HP Pro 8500 - A909b manual Use Scan to E-mail, Set up Scan to E-mail using the embedded Web server

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Set up Scan to E-mail using the embedded Web server

1.Open a supported Web browser (such as Microsoft Internet Explorer, Opera, Mozilla Firefox, or Safari) on your computer.

2.Type the IP address that has been assigned to HP Officejet Pro device.

For example, if you are using an IPv4 network environment and the IP address is 123.123.123.123, type the following address into the Web browser: http://123.123.123.123. If you are using an IPv6-only network environment and the IP address is FE80::BA:D0FF:FE39:73E7, type the following address into the Web browser: http://[FE80::BA:D0FF:FE39:73E7].

The EWS page appears in the Web browser window.

NOTE: For more information about using the EWS, see Use the Embedded Web server.

3.On the Home tab, click Scan to E-mail Setup in the Setup box. - Or -

Click the Settings tab, and then, under E-mail - Digital Filing, click Outgoing E- mail Profile Setup.

4.Click Add Outgoing E-mail Profile, and then follow the onscreen instructions.

5.When you have finished entering the required information, click Save and Test to make sure profile has been configured correctly. (The HP device sends an e-mail message to the address you have set as the outgoing e-mail profile if this profile has been set up successfully.)

The entry is added to the Outgoing E-mail Profile List.

6.If you like, add up to 15 contact e-mail addresses:

a. On the Home tab, click E-mail Address Book in the Manage box.

- Or -

Click the Settings tab, and then, under E-mail - Digital Filing, click E-mail Address Book.

b. Enter the required information for the entry, and then click Add. The new e-mail address will be added in the E-mail Address Book.

NOTE: The address book list below reflects any changes made to the address book from the device control panel.

NOTE: You can add up to 15 contact e-mail addresses, as well as their corresponding, contact names. (Contact names appear on the HP device’s control panel display and in your e-mail application.)

Use Scan to E-mail

1.Load the document on the HP Officejet Pro device's scanner glass or automatic document feeder (ADF).

2.In the Scan area of the control panel, press the E-mailbutton.

3.On the control panel display, select the name that corresponds to the outgoing e- mail profile you want to use.

4.If prompted, enter the PIN.

5.Select the TO e-mail address (the e-mail recipient) or enter an e-mail address.

HP Direct Digital Filing

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Contents Officejet PRO Page HP Officejet Pro 8500 A909 All-in-One Series Acknowledgements Safety informationCopyright information Hewlett-Packard Company noticesContents Print HP Digital Solutions some models onlyScan Fax Work with memory devicesCopy Configure and manageUse device management tools Maintain and troubleshoot Contents Solve printing problems HP supplies and accessories Device specifications Support and warrantyRegulatory information 275 Find other resources for the product Get startedResource Description Location Windows Resource DescriptionFinding the device model number AccessibilityUnderstand the device parts Front view Back view Printing supplies areaControl-panel buttons and lights Color display Control panelLabel Control-panel buttons and lights Two-line display Label Icon Color displayTwo-line display Description Recommended Turn off the deviceEco-Tips Connection informationChapter To install the duplexer Install the accessoriesInstall the duplexer Install TrayMac OS X Turn on accessories in the print driverTo turn on accessories on Windows computers To turn on accessories on Macintosh computersUse device control-panel menus Use the deviceDevice control-panel message types Change device settingsError messages Critical error messagesType numbers and text on the control-panel keypad Text and symbolsTo enter text by using the visual keyboard Type text using the visual keyboard some models onlyTo enter a space, pause, or symbol To erase a letter, number, or symbolUse the HP software Available symbols for dialing fax numbers some models onlyAvailable Description symbols Available when enteringTo open the HP Photosmart Software on a Windows computer Use the HP productivity softwareTo load an original in the document feeder tray Load the originalsLoad an original in the automatic document feeder ADF To open the HP Document ManagerLoad an original on the scanner glass Select print mediaTo load an original on the scanner glass Recommended papers for printing and copying For the best results, observe the following guidelines Tips for selecting and using print mediaUnderstand specifications for supported media Envelopes X 13 inches 216 x 330 mmCards Photo media Index card 76.2 x 127 mm 3 x InchesCapacity Understand supported media types and weightsTray Type Weight Paper 60 to 105 g/m2 Other mediaMedia Left Right Top Bottom Margin Tray Type Weight Capacity Cards Up to 200 g/mSet minimum margins Lb indexTo load Tray 1 main tray Load mediaLoad media To load Tray Want to Configure traysFollow these steps To set a custom media size To configure the traysPrint on special and custom-sized media To print on special or custom-sized media WindowsTo print a borderless document Mac OS Print borderlessClick Manage Custom Sizes in the Paper Size pull-down menu To print a borderless document WindowsOpen the Paper Type/Quality panel To change the settings Change print settingsPrint Guidelines for printing on both sides of a Change default settings for all future jobs WindowsChange settings Mac OS Print on both sides duplexingTo print automatically on both sides of a page Mac OS Print a WebPerform duplexing To print automatically on both sides of a page WindowsTo print a Web Cancel a print jobLandscape Scan an original ScanPress Start Scan Scan an original to a computer direct connectionScan an original to a computer network connection Scan an original to a memory deviceScan from a WIA-compliant program Use Webscan via embedded Web serverScan from a TWAIN-compliant or a WIA-compliant program Scan from a TWAIN-compliant programEdit a scanned photo or graphic Change scan settingsTo change scan settings Edit a scanned originalCancel a scan job Chapter Scan HP Digital Fax HP Digital Solutions some models onlyWhat are HP Digital Solutions? HP Direct Digital FilingWindows shared folder or an SMB Shared Folder Mac OS X only Username and password for the network if necessaryRequirements Network address for the folderHP Direct Digital Filing Setting up the HP Digital SolutionsTo set up Scan to Network Folder on a Macintosh computer Set Up Scan to Network FolderTo set up Scan to Network Folder on a Windows computer Click SettingsUse HP Scan to Network Folder Set Up Scan to E-mailSet up Scan to Network Folder from the embedded Web server Set up outgoing e-mail profileSet up Scan to E-mail on a Macintosh computer Set up Scan to E-mail on a Windows computerUse Scan to E-mail Set up Scan to E-mail using the embedded Web serverEntry is added to the Outgoing E-mail Profile List Set up HP Digital Fax on a Windows computer Set Up HP Digital FaxSet up HP Digital Fax on a Macintosh computer Set up HP Digital Fax from the embedded Web server Using HP Digital FaxChapter HP Digital Solutions some models only Insert a memory card Work with memory devicesTo insert a memory card Connect a digital cameraConnect a digital camera Connect a storage device Print Dpof photos To print camera-selected photos using the Dpof standardView photos Print selected photos View photos using your computerPrint photos from the control panel View photos color display models onlyPrint passport photos color display models only Print an index sheet from the device control panelFor two-line display models Save photos to your computerTo save photos For color display models a. Press SaveSend a fax FaxSend a fax manually from a phone Send a basic faxTo send a basic fax from the device control panel To send a fax manually from a phone Send a fax using monitor dialingPress Start FAX Black or Start FAX Color To send a fax from memory Send a fax from memoryPress Start FAX Black Press Start FAX Black againTo schedule a fax from the device control panel To cancel a scheduled faxSchedule a fax to send later Send a fax to multiple recipientsTo send a color original fax from the device control panel Change the fax resolution and Lighter / Darker settingsSend a fax to multiple recipients using group speed dial Send a color original faxTo change the resolution from the device control panel Change the fax resolutionSend a fax in Error Correction Mode Receive a fax To change the ECM setting from the device control panelReceive a fax manually Turn off Auto Answer Set up backup fax receptionOn Error Only To receive a fax manuallySelect Tools, and then select Reprint Faxes in Memory To set backup fax reception from the device control panelReprint received faxes from memory To reprint faxes in memory from the control panelForward faxes to another number Poll to receive a faxTo forward faxes from the device control panel Block junk fax numbers Select Basic Fax Setup and then select Fax Paper SizeSet the paper size for received faxes Set automatic reduction for incoming faxesTo select a number from the caller ID list Set the junk fax modeTo set the junk fax mode Add numbers to the junk fax listView a list of blocked fax numbers Receive faxes to your computer Fax to PC and Fax to MacRemove numbers from the junk fax list To remove numbers from the list of junk fax numbersActivate Fax to PC and Fax to Mac To set up the Fax to PC from the Solution Center WindowsSelect Settings, and then select Fax to PC Setup Wizard Fax to Pc and Fax to Mac requirementsSelect the Fax to PC Settings tab To set up Fax to MacModify Fax to PC or Fax to Mac settings To modify settings from the device control panelConfigure the fax header Change fax settingsTo set or change the fax header via the embedded Web server Set the answer mode Auto answerSelect Basic Fax Setup, and then select Rings to Answer Set the number of rings before answeringChange the answer ring pattern for distinctive ring Select Advance Fax Setup, and then select Distinctive RingSet the dial type Set the fax error correction modeSet the redial options To set the fax speed via the embedded Web server Select Advanced Fax Setup, and then select Fax SpeedSet the fax speed To set the fax speed from the device control panelTo set the fax sound volume via the device control panel Set up speed-dial entriesSet the fax sound volume Set up fax numbers as speed-dial entries or groupsSet up a speed-dial group Print and view a list of speed-dial entries To test fax setup via the device control panel Test fax setupFax over Internet Protocol FoIP Use reports Select Print Report, and then Fax Confirmation To enable fax confirmation via the device control panelTo enable fax confirmation via the embedded Web server Print fax confirmation reportsPrint and view the fax log Print fax error reportsPress Print Report, and then select Fax Error Report To view the fax log from the HP Solution Center softwarePrint the details of the last fax transaction Clear the fax logPrint a Caller ID History Report To cancel a fax Cancel a faxTo cancel a number you are dialing Chapter 106 Fax Make copies from the device control panel CopyTo make a copy from the device control panel Set the copy paper size Change the copy settingsTo save the current settings as defaults for future jobs Set the number of copiesChange copy speed or quality Set the copy paper typeResize an original to fit onto letter or A4 paper Press Reduce/Enlarge Copy a legal-size document onto letter paperTo crop an image from the control panel Adjust the lightness and darkness of your copyCrop an original color display models only Enhance light areas of your copyTo collate copies from the control panel color display Collate a copy jobApply Margin Shift to a Copy Job Press Start Copy ColorCopy option Description Cancel a copy jobTwo-sided copy jobs To apply margin shift from the control panel color displayMac OS Configure and manageManage the device WindowsMonitor the device Administer the device Use device management tools Toolbox tabs Tabs ContentsUse the Toolbox Windows Open the ToolboxTo open the Network Toolbox Network ToolboxUtilities Use the Embedded Web server Use the HP Solution Center WindowsTo open the embedded Web server Pages/buttons ContentsUse the HP Printer Utility Mac OS Use the HP Device Manager Mac OSTo open the HP Device Manager on a Macintosh computer HP Printer Utility panels Information and Support panel Understand the self-test reportUnderstand the network configuration Network Configuration View and print network settings Configure network optionsChange basic network settings Modify wireless settingsSet link speed Change advanced network settingsTurn the wireless radio on and off Select Advanced Setup, then select Link SpeedIP Address Subnet Mask Default Gateway Set up faxing for the deviceTo view IP settings To change IP settingsCountries/regions with a parallel-type phone system Set up faxing parallel phone systemsChoose the correct fax setup for your home or office Other equipment or services sharing your fax line Back view of the device Case a Separate fax line no voice calls receivedCase B Set up the device with DSL To set up the device with a separate fax lineTo set up the device with DSL Case D Fax with a distinctive ring service on the same line Case E Shared voice/fax line To set up the device with a distinctive ring serviceCase F Shared voice/fax line with voice mail To set up the device with a shared voice/fax lineTurn off the Auto Answer setting Run a fax test To set up the device with voice mailTo set up the device with a computer dial-up modem Set up the device with a computer dial-up modemSet up the device with a computer DSL/ADSL modem Case H Shared voice/fax line with computer modem To set up the device with a computer DSL/ADSL modemShared voice/fax with computer dial-up modem Example of a parallel splitter Chapter Shared voice/fax with computer DSL/ADSL modem Case I Shared voice/fax line with answering machine Set up faxing for the device 147 10 Example of a parallel splitter Answering machine Computer with modem Telephone wall jack To set up the device with a computer DSL/ADSL modem 12 Example of a parallel splitter Serial-type fax setup Direct connection Configure the device WindowsTo connect the device Connect the device before installing the softwareShare the device on a locally shared network Network connectionTo share the device Server connection Locally shared deviceInstall the device software on client computers Install the device on a networkTo install the printer driver on Windows XP Install the device in a pure IPv6 network environmentSelect Network Printer or Network Printer Server To install the software for a direct connection Configure the device Mac OSInstall the software for network or direct connection To install the printer driver on Windows VistaTo share the device among computers running Mac OS Share the device on a locally shared networkNetwork name Ssid Understand 802.11 wireless network settingsSecurity settings Communication modeData encryption Select Wireless Setup Wizard To set up wireless communication using the installer Mac OSMethod To turn off wireless communicationConfigure your firewall to work with HP devices On the General tab, click View Wireless DevicesPress Add a Device Change from an Ethernet connection to a wireless connectionOn the Wireless Setup tab, press Start Wizard Change the connection methodTo add hardware addresses to a WAP Guidelines for ensuring wireless network securityOther guidelines To find out the address of the device a. Select Setup Set up the device for Bluetooth communicationA909 Series Connecting the device with Bluetooth on Windows Connect the device with BluetoothTo install and print using the Microsoft stack Open the Printer Setup Utility To install and print using the Widcomm/Broadcom stackConnect the device with Bluetooth on Mac OS To install and print using Bluetooth for Mac OSUse a passkey to authenticate Bluetooth devices Set Bluetooth security for the deviceTo set the device to be not visible from the control panel Uninstall and reinstall the softwareReset Bluetooth settings via the embedded Web server To uninstall from a Windows computer, methodUninstall and reinstall the software 173 Double-clickHewlett-Packard To uninstall from a Macintosh computer, methodReplace the ink cartridges Maintain and troubleshootTo replace the ink cartridges Maintain the printheadsTo check printhead health To print the print quality diagnosticChapter To calibrate the linefeed To align the printheadsTo clean the printhead contacts manually To clean the printheadsMaintain the printheads 181 To replace the printheads Maintain the printheads 183 Store printheads Clean the deviceStore printing supplies Store ink cartridgesClean the exterior Clean the scanner glassTo clean the scanner glass To clean the rollers or separator pad Clean the automatic document feederClean the device 187 General troubleshooting tips and resources Troubleshooting topics Solve printing problemsDevice shuts down unexpectedly Error message appears on control-panel displayDevice is not responding nothing prints Device takes a long time to print Placement of the text or graphics is wrongDevice prints half a page, then ejects the paper Poor print quality and unexpected printoutsMeaningless characters print General print quality troubleshootingInk is not filling the text or graphics completely Ink is smearingOutput is faded or dull colored Printout shows bleeding colors Use a higher print quality settingColors are printing as black and white Wrong colors are printingSomething on the page is missing or incorrect Solve paper-feed problemsColors do not line up properly Text or graphics are streakedMultiple pages are being picked up Media is not picked up from a trayMedia is not coming out correctly Pages are skewingNo copy came out Solve copy problemsCopies are blank Copy defects are apparent Documents are missing or fadedSize is reduced Copy quality is poorError messages appear Solve scan problemsScan takes too long Scanner did nothingText cannot be edited Part of the document did not scan or text is missingCheck the originals Original is a second-generation photo or picture Image quality is better when printedScanned image quality is poor Reload document and then restart jobBlank pages Scan defects are apparentGraphics look different from the original Take steps to improve the scan qualityFax test failed Solve fax problemsFax Hardware Test failed Solution Phone Cord Connected to Correct Port on Fax test failed Chapter Dial Tone Detection test failed Solution Fax Line Condition test failed Solution Display always shows Phone Off Hook Device is having problems sending and receiving faxesChapter Device is having problems sending a manual fax Solution Device cannot receive faxes, but can send faxes Solution Solve fax problems 215 Device cannot send faxes, but can receive faxes Solution Computer cannot receive faxes Fax to PC or Fax to Mac Fax tones are recorded on my answering machine SolutionPhone cord that came with my device is not long enough To extend your phone cordReceived faxes are blank or have vertical lines Sent faxes are blank or have vertical linesSolving HP Direct Digital Filing problems Solve HP Digital Solutions problemsServer name cannot be found or resolved Filename prefix has not been set up correctly Network folder has not been set up correctlyDisk is full Incorrect date and time on e-mail messages Sending large e-mail messagesError conditions are interfering with HP Digital Fax Solving HP Digital Fax problemsInternal memory is full General network troubleshooting Solve network problemsIncorrect date and time on faxes Make sure the wireless 802.11 light is turned on Solve wireless problemsBasic wireless troubleshooting Problems connecting to a wired network WindowsRestart components of the wireless network Advanced wireless troubleshootingRun the Wireless Network Test Mac OS Make sure the HP device is on the network Check to see if you can access the embedded Web server EWSTo access the EWS Make sure that the HP device is connected to your networkMake sure the HP device is online and ready Your wireless router is using a hidden Ssid Check the memory card Solve photo memory card problemsAdd hardware addresses to a wireless access point WAP Device cannot read the memory cardDevice cannot read photos on the memory card Solve device management problemsCheck the memory card slot Embedded Web server cannot be opened Troubleshoot installation issuesCheck the device to ensure the following Hardware installation suggestionsCheck the hardware connections Check the computer systemCheck or perform the following Software installation suggestionsVerify installation preliminaries Clear jamsTo clear a jam Clear paper jamsChapter Avoid paper jams Errors WindowsTo clear a paper jam in the automatic document feeder Fax Memory Full Printhead problemPrintheads Missing Incompatible PrintheadCartridge cradle cannot move Cartridge ProblemReplace Cartridges Soon Paper MismatchPrinter Offline Paper JamPrinter is out of paper Incompatible CartridgesPrinter Paused General printer errorDocument failed to print Chapter Maintain and troubleshoot Accessories HP supplies and accessoriesOrder printing supplies online Ink cartridges and printheads SuppliesHP media Appendix a HP supplies and accessories Obtain electronic support Support and warrantyHP product Duration of limited warranty WarrantyInk cartridge warranty information Support process If you have a problem, follow these stepsObtain HP telephone support Before you callPhone support period HP support by phoneDqpdun Telephone support numbersPlacing a call After the phone support period Additional warranty optionsHP Korea customer support HP Quick Exchange Service JapanRemove the ink cartridges and printheads before shipment Prepare the device for shipmentTo remove ink cartridges before shipment To remove printheads before shipment To remove the control-panel faceplate Remove the device control-panel faceplateLine Display Color Display Remove the duplexer Pack the deviceRemove the output tray To pack the device Physical specifications Device specificationsProduct features and capacities Device processor Processor and memory specificationsFeature System requirementsNetwork protocol specifications Fax specifications Embedded Web server specificationsPrint specifications Copy specificationsEnvironmental specifications Scan specificationsElectrical specifications Supported devices Memory card specificationsPage Appendix C Device specifications Regulatory information Vcci Class B compliance statement for users in Japan FCC statementToxic and hazardous substance table Appendix D 273 Regulatory information for wireless products Australia wired fax statementExposure to radio frequency radiation Appendix D Regulatory information European Union regulatory notice Regulatory model numberDeclaration of Conformity Declaration of conformityDeclaration of conformity 279 Environmental product stewardship program Environmental product stewardship program 281 Power consumption Chemical Substances Third-party licenses Third-party licensesOpenSSL Third-party licenses 285 ======================================================== SHA2 Unicode Third-party licenses 289 Appendix D Regulatory information Index Symbols/NumericsPage Page Page OCR Page Page Page Twain 300 Page Podręcznik użytkownika
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