Aastra Telecom BE-3872 manual Setting the Remote Access Code, Recording an Announcement

ANSWERING SYSTEM SETUP

Setting the Remote Access Code

The BE-3872 allows you to set your own two-digit access code to retrieve messages or program the answering machine from a remote location. Pressing the [Code Set] key while the phone is idle will play the current remote access code; [5c] shows in the message counter display. The default code is “58.”

To program the remote code:

	1.	Press and hold [Code Set] for three
		seconds. You will hear two short beeps, a
		long beep, and another short beep, after
		which you can begin programming.
	2.	Push	/Repeat or	/Skip until the first
7	8	digit of the desired code is displayed.
	3.	Push the [Code Set] key to set.
	4.	Push the	/Repeat or	/Skip key to
		select the second digit.
	5.	Push [Code Set] to set.
	Note: Write down the remote code on the
		remote access card provided.

Recording an Announcement

The default announcement is “Please record your message after the beep.”

To record you own announcement:

1.Press and hold the [OGM] key. The display will show [OP]. You will hear

“Please record your announcement after the beep” and then a beep. While you continue to hold down the [OGM] key, say the message you want recorded. You can record a greeting up to 30 seconds long.

2.When finished, release the [OGM] key. “End of recording will be announced and then the BE-3872 will play back your newly recorded message.

Note: To return to the default announcement (erasing the recorded announcement), press and release [OGM] (the announcement begins playing), and then press [Erase]. “Erased announcement” will be heard and the unit will return to the default outgoing announcement.

ANSWERING SYSTEM SETUP

Setting the Announce Mode

There are three different answering modes that the BE-3872 can be set to: normal (ICM) answering mode, answer only mode, and answer off.

Setting the Answering System Off:

When the answering machine is set off, the answering system will not pick up until the phone rings 10 times. At that point, the BE-3872 is automatically turned on, and set to one of the two answer modes below, depending on the ANS. switch setting.

1.Press the [ANS On/Off] key to turn the answering machine on. The system will announce “Answering Machine is On.”

2.Press the [ANS On/Off] key again to turn the answering machine off. The system will announce “Answering Machine is Off.”

Setting to Normal Answering Mode:

Make sure that the answering machine is on (the message counter will show something other than “--”). Locate the ANS. switch on the base bottom. Make sure the switch is set to “ICM.”

When set to ANS. “ICM,” the BE-3872 will play your announcement, and then allow the caller to leave a message.

Press the [OGM] key at any time to hear the current announcement. If no OGM is recorded, “you have no announcement” is heard instead. “OP” will display during playback.

Note: Incoming messages are limited to a maximum of 2 minutes. Once the message exceeds 2 minutes, the system beeps three times and discon- nects the call. If the system memory is exceeded, “Memory full” is announced and the call is disconnected.

Setting to Announce Only Answering Mode:

Make sure that the answering machine is on (the message counter will show something other than “--”).

1.Locate the ANS. switch on the base bottom.

2.Set the switch to “Only.” The message counter will display [Ao].

3.Record your Announce Only announcement by following the same steps under “Recording an Announcement” on page 21.

When set to ANS “Only,” the BE-3872 will play your announcement, and then disconnect the call. The caller is unable to leave any messages.

Note: If you have not recorded an announcement only greeting, while in this mode the system will simply answer “Memory Full” and then hang up.

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