A N S W E R I N G S Y S T E M O P E R A T I O N
ANNOUNCEMENT OPTIONS
The Answering System 1772 lets you record up to 4 different announcements — A, B, C, and AO. Each can be presented to callers on either Line 1 or Line 2. You can assign the same announcement to be presented on both lines, or you can choose different announcements for each line.
NOTE: A total of about 24 minutes of recording time is available for your announcements and callers’ messages.
Use announcements A, B, and C when you want the system to record callers’ messages. Use announcement AO (Announce Only) when you want the system to play an announcement and then hang up. If you do not want to record your own announcement, or if a recorded announcement is lost in a power failure, the system provides a brief
NOTE: There is no
RECORD AN ANNOUNCEMENT
1Move both ANNC SELECT switches, located under the cover, to the announcement you want to record (A, B, C, or AO).
2Prepare your announcement (up to 4 minutes).
3Press G. The Message Window displays CH.
4Press A. The system beeps once and begins to record.
5Speak toward the microphone in a normal tone from about 9 inches away.
6Press Swhen you are finished.
The system automatically plays back your announcement. Use + or - to adjust the volume.
REVIEW ANNOUNCEMENT
Move both ANNC SELECT switches to the announcement that you want to play, then press A. The announcement plays and the Message Window displays AP.
NOTE: To delete an announcement, press
Dwhile the announcement is playing.
SELECT ANNOUNCEMENTS
Set the Line 1 ANNC SELECT switch to A, B, C, or AO to select the announcement callers to Line 1 will hear.
Set the Line 2 ANNC SELECT switch to A, B, C, or AO to select the announcement callers to Line 2 will hear.
TURN SYSTEM ON/OFF
The L1 and L2 lights indicate which lines the system is set to answer. To choose which line(s) the system will answer, or to turn the system off, press Orepeatedly. This turns the lines on and off in the fol- lowing order:
Line 1 on only Line 2 on only Both lines on
Entire system off (no answering system features can be used)
RING SELECT/TOLL SAVER
Use the Line 1 and Line 2 Ring Select switches on the side of the unit to set the answering system to answer after 2 or 4 rings. Set to Toll Saver (TS) if you want the system to answer after 4 rings when you have no new messages and after 2 rings when you have new messages.
NOTE: If the system is answering a call on one line and a call comes in on the other line, the second call will not be answered until the first call is completed.
MESSAGE WINDOW
The Message Window displays the total number of recorded messages. If the number is flashing, either a power failure occurred when batteries were low or missing, or rwas pushed.
The Message Window also displays OFF when the system is off, a flashing F when memory is full, and — when the system is answering a call.
MESSAGE LIGHTS
The message lights for each line indicate whether that line has messages. A steady light indicates messages, but no new ones. A flashing light indicates new messages. If the light is off, the line has no messages.
MESSAGE ALERT
You can set the system to beep every 15 seconds to notify you when you have new messages. Set the MSG ALERT switch (under the cover) to ON.
MESSAGE VOLUME CONTROL
Use +or
LISTEN TO MESSAGES
To hear all messages for both lines,
press P.
To hear only new messages for both lines, hold down Puntil the system
begins playing.
To hear all messages for a single line,
press Lor l.
To hear only new messages for a single line, hold down Lor luntil the system begins playing.
DELETE MESSAGES
1Press D. The message lights flash.
2Press Pto delete all messages on both lines
— OR —
Press L or l to delete all messages for a single line.
The system announces “Messages deleted.”
If you try to delete all messages on a line where there are new messages, the system beeps 5 times and does not delete any messages.
To delete only a specific message, press
Dwhile the message is playing. The make sure you are deleting the right message, you can press Rto replay the message, then press Dwhile the message is playing.
REPEAT/REVIEW MESSAGES
To hear a message again, tap R.
To return to an earlier message, press and release Runtil the number of that message is displayed.
To repeat part of a message (review), hold
down R for a few seconds, then release it to resume playing. (The system beeps while Ris held down.)
