DCN Next Generation Intercom
en 8
3Preparing for a conference
3.1 The main window
The Intercom main window is used to display incoming intercom calls from delegates, chairmen or interpreters, to select a destination for the calls, and to connect the caller with the appropriate destination. You can also initiate intercom calls yourself.
From the main window you can also access the menu bar, which allows you to edit intercom files, set up and delete special intercom links, alter settings and access the Help menu.
Figure 3 The main window
The main window can be divided into three parts. The upper part of the window is used to display information on the person who wishes to initiate an intercom call. The middle part is used to select a destination for this call.
The lower part of the screen has a push button that is used to connect the caller to the destination.
The main window contains the following elements:
•‘Call From’ static text and display field
•Group of two ‘Connect To’ radio buttons
•List box displaying all those eligible to receive the call using ‘Connect To’
•‘Search’ radio buttons, push button and edit box
•Menu bar
•‘Connect’ push button with text displaying the number of available lines
iNote
The number of available lines depends on the number of intercom lines specified using System Installation. When no channels are assigned for intercom purposes, the Intercom software module cannot be used.
The information displayed in the ‘Call From’ display field is dependent on who has initiated the call. The following possibilities exist:
•‘<Delegate/chairman screen line>, <seat number>’. This indicates that an intercom call has been made by a chairman or delegate, and that the following conditions have been met:
•a names file has been opened
•a screen line has been assigned to the calling chairman/delegate
•the chairman/delegate has been identified to the DCN system as the user of the unit from where the intercom call is made
i Note
The order in which this information is displayed is determined by the ‘Search’ mode. If ‘Names’ is selected, the screen line will appear first, followed by the seat number. If ‘Number’ is selected, the seat number will appear first, followed by the screen line.
•‘<Seat number>’ indicates that an intercom call has been made by a chairman or delegate, but no names file has been opened, and/or no chairman/delegate has been identified to the DCN system as the user of the unit from where the intercom call is made.
•‘Interpreters Booth <N>, Desk <M>.’ This indicates that an intercom call has been made by an interpreter. <N> indicates the booth number of the interpreter, and <M> gives the desk number within the booth.
iNote
When an intercom call is made to the operator by a user (i.e. a chairman, delegate, interpreter), this is registered by the appearance of the ‘Connect To’ window. For more details, please refer to paragraph 4.1.
3.1.1 The menu bar
All menu options referred to in this user manual are contained within the menu bar, located underneath the title bar at the top of the main window. Access to
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