Brother 9970CDW Setting up Groups for, Broadcasting

Chapter 5

Additional ways to store numbers

Setting up Groups for

Broadcasting

If you often want to send the same fax message to many fax numbers you can set up a Group.

Groups are stored on a One Touch key or a Speed Dial number. Each Group uses up a One Touch key or a Speed Dial location. You can then send the fax message to all the numbers stored in a Group just by pressing a One Touch key or entering a Speed Dial number, and then pressing Black Start.

Before you can add numbers to a Group, you need to store them as One Touch or Speed Dial numbers. You can have up to 20 small Groups, or you can assign up to 315 numbers to one large Group.

a Press Address Book.

b Press More.

c Press Setup Groups.

d Press Set Speed Dial or

Set One Touch Dial which you want to store the new Group to.

Note

The machine automatically allocates an available Speed Dial number or One Touch Dial location to the new Group.

e Enter the Group name (up to 15 characters) by pressing the buttons on the Touchscreen. Use the chart for Entering text in Appendix C of the Basic User's Guide to help you enter letters.

Press OK.

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f Enter the Group number by pressing the buttons on the Touchscreen. Use the chart for Entering text in Appendix C of the Basic User's Guide to help you enter numbers.

Press OK.

g To select the telecommunication medium and the file type, press d or c to display

Fax/IFAX,

E-Mail Color PDF,

E-Mail Color JPEG,

E-Mail Color XPS,

E-Mail Gray PDF,

E-Mail Gray JPEG,

E-Mail Gray XPS,

E-Mail B&W PDF or

E-Mail B&W TIFF.

Press the option you want.

h Add One Touch or Speed Dial numbers to the Group by pressing the check box to display a red check mark.

If you want to list the numbers in

alphabetical order, press . Press OK.

Note

•One Touch Dial numbers begin with l. Speed Dial numbers begin with #.

•If the stored telecommunication medium of a One Touch Dial number or a Speed Dial number is not compatible with the telecommunication medium selected in step g, the One Touch Dial number or Speed Dial number will be dimmed on the LCD.

Contents

Page Page Table of Contents General Setup Security features Sending a fax Receiving a fax Dialing and storing numbers Printing reports Making copies Routine maintenance Options Glossary Index 1 General Setup Ring volume Beeper volume Speaker volume Toner Save Sleep mode Deep Sleep mode Setting up the prefix number Setting the backlight brightness Setting the Dim Timer for the backlight Changing the prefix number 2 Security features Setting and changing the Administrator Password Setting up and changing the Public user mode Setting up and changing restricted users l Press Stop/Exit Changing user name, password or settings for restricted users k Press Stop/Exit Reset existing restricted users j Press Stop/Exit Turning Secure Function Lock on/off Switching Users Setting up the password Changing your Setting Lock password Turning Setting Lock on/off Dial pad restriction One Touch restriction Speed Dial restriction LDAP server restriction 3 Sending a fax Sending faxes using multiple settings Changing a 2-sidedfax layout Volume Contrast Changing Fax Resolution Sending a fax manually Sending a fax at the end of a conversation Dual access (black & white only) Broadcasting (black & white only) How to broadcast a fax f Press Black Start Canceling a Broadcast in progress a PressStop/Exit Real Time Transmission Overseas Mode Delayed Fax Checking and canceling waiting jobs Setting your changes as the new default Restoring all fax settings to the factory settings Electronic cover page (black & white only) Send a cover page for all faxes c d Clear Using a printed cover page f Press Black Start or Color Start Polled transmit (black & white only) 4 Receiving a fax Receiving faxes into memory when the paper tray is empty Fax Forwarding Paging Fax Storage PC-FaxReceive Changing Remote Fax Options Remote retrieval Retrieving fax messages Changing the Fax Forwarding number Remote fax commands Printing a reduced incoming fax Duplex (2-sided)printing for Fax mode Setting the Fax Receive Stamp (black & white only) Receiving a fax at the end of a conversation Setting the Print Density Printing a fax from the memory Polling receive Page 5 Dialing and storing numbers Tone or Pulse (Canada only) Special line considerations For Fax/Tel mode only Installing machine, external two-lineTAD and two-linetelephone Dialing access codes and credit card numbers Setting up Groups for Broadcasting If you chose E-MailColor JPEG or E-MailColor XPS, go to step o p Press Stop/Exit Options for Setting Up Groups Changing Group numbers Deleting Group numbers 6 Printing reports Transmission verification report Fax Journal How to print a report 7 Making copies Stop copying Improving copy quality Enlarging or reducing the image copied Duplex (2-sided)Copying Tray selection Adjusting Brightness and Contrast Sorting copies using the ADF Making N in 1 copies (page layout) If you are copying from the ADF: 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) 2 in 1 ID Copy Adjusting Color (Saturation) Restoring all copy settings to the factory settings Setting your favorites A Routine maintenance Cleaning the outside of the machine Cleaning the scanner Cleaning the laser scanner windows Page Page Page Cleaning the corona wires Page Page Page Cleaning the drum unit Page Page Page Page Page Page Page Cleaning the paper pick-uprollers Calibration Auto Registration Manual Registration Frequency (Color Correction) Checking the Page Counters Checking the remaining life of parts Page Page Page Page Page Page Page Page Page Page B Options SO-DIMMTypes Installing extra memory Page C Glossary Easy Receive ECM (Error Correction Mode) Extension telephone External telephone F/T Ring Time One Touch Out of Paper Reception Overseas Mode Paging Pause Temporary settings Tone Transmission Transmission Verification Report User Settings List D Index Page Page Visit us on the World Wide Web http://www.brother.com