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Brother OCR, OCR, Send, Scan, Scan, E-mail, (Scan), (Scan), (Send E-mail), Using the OCR feature, Attaching the scanned data to E-mail

Models: J425W J430W J435W J5910DW J625DW J825DW J835DW

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ControlCenter4

Attaching the scanned data to E-mail

	The	(Send E-mail) button lets you scan a document to your default E-mail application, so you can send
	the scanned job as an attachment.
	a Select the Scan tab.		3
	b Configure the settings in the PC Scan setting area.		3
	b Configure the settings in the PC Scan setting area.
	c Click	(Scan).
	d Confirm and edit (if necessary) the scanned image in the image viewer.
	e Click	(Send E-mail).
	f Configure the attached file settings and click OK.
	g Your default E-mail application will open and the image will be attached to a new, blank E-mail.
	Using the OCR feature
	The	(OCR) button lets you scan a document and converts it into text. This text can be edited using your
	favorite word processing software.
	a Select the Scan tab.
	b Configure the settings in the PC Scan setting area.
	c Click	(Scan).
	d Confirm and edit (if necessary) the scanned image in the image viewer.
	e Click	(OCR).
	f Configure the OCR settings and click OK.
	g The application you have chosen will open with the converted text data.

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Contents

Page Page Table of Contents ControlCenter4 Remote Setup (For MFC-J625DW/J825DW/J835DW/J5910DW) Brother PC-FAXSoftware (MFC models only) PhotoCapture Center™ (For MFC-J625DW/J825DW/J835DW/J5910DW) Firewall settings (For Network users) Printing and Faxing ControlCenter2 Remote Setup & PhotoCapture Center™ (For MFC-J625DW/J825DW/J835DW/J5910DW) USB cable scanning Network Scanning Printing on a Disc (MFC-J825DW/J835DWonly) Index Windows® Printing ControlCenter4 Remote Setup (For MFC-J625DW/J825DW/J835DW/J5910DW) 1 Printing http://solutions.brother.com Stop/Exit Start All Programs Brother MFC-XXXX Turning off the Status Monitor Exit Media Type Print Quality Paper Size Orientation Color / Grayscale 2Slow Drying Paper check box 3Print Quality drop-downlist 5Borderless check box 6Color Mode option 7Orientation option a Choose your settings for Media Type, Slow Drying Paper and Print Quality Plain Paper Inkjet Paper Brother BP71 Photo Paper Brother BP61 Photo Paper Best Photo High Normal Fast Paper Size User Defined Width Height To do borderless printing Orientation Portrait Landscape Copies Collate Reverse Order Multiple Page Page Order Border Line Duplex / Booklet Booklet / Booklet (Manual) Booklet (Manual) •Booklet Printing Method Divide into Sets 1Color / Grayscale option 2Color Settings button 3Ink Save Mode check box 4Scaling option 5Mirror Print check box Mirror Print is not available when choosing Transparencies as a Media Type Color Settings Advanced Color Enhancement (True2Life) Color Enhancement (True2Life) True2Life Red Green Blue Bi-DirectionalPrinting Bi-Directional Use Watermark Settings Watermark Settings Select Watermark Transparent Title Use Text Use Bitmap File Watermark Style Title Header-FooterPrint ID Print Login User Name Other Print Options Photo Bypass Tray Help (For MFC-J625DW/J825DW/J835DW) Photo Bypass Tray Help Change Data Transfer Mode Recommended Setting Improved Print Quality Improved Print Speed Advanced Color Settings Halftone Pattern Match Monitor Halftone Pattern Diffusion Advanced Duplex Settings Duplex 1 (Slower print speed) Duplex 2 (Slower print speed & less ink) Retrieve Printer’s Color Data Use Printer’s Color Data Retrieve Printer’s Color Data Printers and Faxes Printing Preferences Control Panel Hardware and Sound Printers Print Profiles 2Delete Profile button 3Always show Print Profiles tab first check box 5Add Profile button Add Profile Name Delete Profile Delete Support Brother Solutions Center Genuine Supplies Website Brother Solutions Center Genuine Supplies Website Brother Trial Photo Print Start/All Programs/Reallusion/FaceFilter Studio/FaceFilter Studio Start/All Programs/Reallusion/FaceFilter Studio/FaceFilter Studio Help Starting FaceFilter Studio with your Brother machine turned On Continue Starting FaceFilter Studio when your Brother machine is turned Off Detect Retry Cancel Printing an image Open Full Page Photo Print Setting Properties Smart Portrait Smart Portrait Brightness adjustment Print Expression List Select Expression Uninstalling FaceFilter Studio Start/All Programs/Reallusion/FaceFilter Studio/Uninstall FaceFilter Studio Installing Homepage Print Additional Applications c Click Homepage Print My Computer Computer 2 Scanning f Check the Display scanner dialog box on the Scan or Get Photo panel Scan Scanner Setup 1Scan (Image Type) 2Resolution Pre-Scanningto crop a portion you want to scan PreScan Auto Crop 10.4 in. (10 mm) or greater 20.8 in. (20 mm) or greater (bottom) Guidelines for Auto Crop Auto Settings in the Scanner Setup dialog box Scan (Image Type) Web Black & White Gray (Error Diffusion) 256 Color  24bit Color Reduce Noise Auto Crop Brightness Business Card Custom Document Size Data Size WIA compliant TW-Brother 1Paper source 2Picture type 3Adjust the quality of the scanned picture 4Page size 5Preview Advanced Properties Scanner Utility Flatbed Scanner Utility Scanner Settings User Account Control Allow Import Click File, then Import from Camera or Scanner New 1Scanner 2Profile 3Source 4Paper size 5Color format Page Getting Started Guide Start/All Programs/Nuance PaperPort 12 on your computer Viewing items ImageView Open with Image View Organizing your items in folders Quick links to other applications New Link Tools Copy Text Items Importing items from other applications Uninstalling ScanSoft™ PaperPort™12SE with OCR (Windows® XP) (Windows XP) (Windows Vista® and Windows® 7) Installing BookScan Enhancer and Whiteboard Enhancer c Click BookScan&Whiteboard Suite BookScan&Whiteboard Suite Help Start/All Programs/Reallusion/BookScan&Whiteboard Suite on your computer 3 ControlCenter4 Model ControlCenter4 Features for Home Mode users Device Settings Photo Capture 2My CC4 Folder button 3Desktop button 4Print button Edit Opening the ControlCenter4 folder tree Opening the folder tree Printing images Layout Paper Size: 4 x 6 in Editing images (Save) Attaching images to E-mail E-mail Opening images with an application 5Open with an Application button OCR For Save and Send E-mail For OCR Uncompressed Compressed Scan Size (Scan) Start Printing (Open with an Application) Attaching the scanned data to E-mail (Send E-mail) 1Send Image File button 2Send Scanned Image button Received Sending an image file from your computer b Click Send Image File Click Send Scanned Image Viewing and printing received PC-FAXdata (For MFC-J625DW/J825DW/J835DW/J5910DW) b Click Received PC-FAX (View) Remote Setup Quick Dial 3Device Scan Settings button 4BRAdmin button Select the Device Settings tab Configuring the Scan button settings MFC models DCP models Image tab File Type OCR tab E-mailtab File tab Show Folder Launching the BRAdmin utility ControlCenter Help b Click ControlCenter Help Click Brother Solutions Center PC-Copy ControlCenter4 Features for Advanced Mode users Image 2Image button 4E-mail button For Image, E-mailand File (Image) (File) How to change the default settings of each button (Image) Button settings Page 1Photo Print button Open PCC Folder Copy from PCC Copy to Application Printing/Editing images f Click (Start Printing) Editing images Copying files from PCC folder (For MFC-J625DW/J825DW/J835DW/J5910DW) Copy Folder Copy Files (Send Image File) (Send) (Send Scanned Image) you must select the Receive option from (Received PC-FAX) Click (Remote Setup) Configuring Scan button settings Page Click (ControlCenter Help) Click (Brother Solutions Center) Creating a Custom tab a Click Configuration and then select Create custom tab Creating a Custom button Create custom button Page Remote Setup Import Brother PC-FAXSoftware (MFC models only) Sending setup Outside line access Include header User interface Simple style Setting up a cover page Cover Page Setup The Brother PC-FAXCover Page Setup dialog box appears: Entering cover page information To Sending a file as a PC-FAXusing the Facsimile style user interface Speed Dial Address Book Clear Cover Page On Stop Redial Sending a file as a PC-FAXusing the Simple style user interface To: Cover page On Select Address Book Outlook Express Address Book Brother Address Book Brother Address Book Setting up a member in the Address Book The Brother Address Book Member Setup dialog box appears: Speed Dial setup Add Clearing a Speed Dial button Setting up a group for broadcasting The Brother Address Book Group Setup dialog box appears: Group Name Available Names Group Members Editing member information Deleting a member or group Exporting the Address Book Exporting the current Address Book If you choose vCard in a, Save as type: will be vCard (*.vcf) Tab Comma Divide Character Importing to the Address Book Text If you chose Text in a, Files of type: will be Text files (*.txt;*.csv) Before you use the Enabling the PC-FAXReceiving software on your machine For MFC-J825DW/J835DW Press Stop/Exit For MFC-J625DW/J5910DW h Press Stop/Exit Running the PC-FAXReceiving software on your computer Click Start, All Programs, Brother, MFC-XXXX, PC-FAXReceiving and Receive PC-Fax Receiving Add to Startup folder File Format .tif .max Save file to Configuring the Network PC-FAXReceiving Settings Specify your machine by address IP Address Specify your machine by name Node Name Viewing new PC-FAXmessages PhotoCapture Center™ Page 7 Firewall settings (For Network users) Description of service 3In External Port number for this service: Enter “54925” 4In Internal Port number for this service: Enter “54925” UDP 3In External Port number for this service: Enter “54926” Windows Vista® users button, Control Panel, Network and Internet, Windows Firewall and click Change settings Windows Firewall General Exceptions e Click Add port 2In Port number: Enter “54925” g Click Add port 2In Port number: Enter “54926” File and Printer Sharing Windows® 7 users d Click New Rule Port Next Specific local ports Name: Finish Outbound Rules l Click New Rule Choose UDP and enter “54925” in the Specific remote ports. Click Next Choose UDP and enter “54926” in the Specific remote ports. Click Next Page Apple Macintosh Printing and Faxing ControlCenter2 Remote Setup & PhotoCapture Center™ 8 Printing and Faxing Status Monitor Printer Setup Utility Applications Utilities Utility Hide Status Monitor Quit Status Monitor Control Choosing page setup options Page Setup Format for Scale Presets US Letter (Borderless) Tabloid (Borderless) Tabloid (Short Grain) Duplex Printing Automatic Duplex Printing Choose Long-edgebinding or Short-edgebinding in Two-Sided Manual Duplex Printing a Select Paper Handling Even numbered pages Odd numbered pages Even Only Choosing printing options Print Settings Page Page Advanced settings Reverse Print is shown as Reverse Page Orientation in Layout pop-upmenu You can choose the Paper Thickness and Bi-DirectionalPrinting settings  Paper Thickness You can choose Paper Thickness from Regular, Thick and Envelope  Bi-DirectionalPrinting When Bi-DirectionalPrinting speeds. When unchecked, the slower printing speeds ColorSync ColorSync in Color Matching Advanced Color Settings Color Enhancement Diffusion Dither Page Send Fax Facsimile Output Input Fax Number Destination Fax Numbers Drag a vCard from the Mac OS X Address Book application (Mac OS X 10.4.11) Click Address Book work Fax home Fax Stored Fax Numbers Page Using Mac OS X 10.5.x to 10.6.x Addresses panel Addresses Page 9 Scanning Scanning an image into your computer Scanning a whole page Resolution Scan Type Scanning Area Page Settings in the Scanner window 24bit Color Width: Height: Adjusting the Image Gray (Error Diffusion), True Gray or 24bit Color Reduce Noise Using Image Capture Image Capture DEVICES SHARED Mode Detect Separate Items Show Details Scan To Scan Mode Kind Rotation Angle Format Scanning directly from the Print & Fax section Page Page Features System requirements for Presto! PageManager Technical support For USA For Canada Germany France Italy Spain Other countries 10 ControlCenter2 Turning the AutoLoad feature off b Uncheck Start ControlCenter on computer startup Macintosh HD/Library/Printers/Brother/Utilities/ControlCenter File Device Button Software Button Ctrl Page Image (example: Apple Preview) Scan To Image Show Scanner Interface Target Application Application Name Scan To OCR Secure PDF OCR (word processing application) E-mail Application File Scan To File File Name Show Save As window Scan to Scan to File Scan to Image Scan to OCR Scan to E-mail User-definedbutton General tab Name for Custom Scan Action Settings tab Choose the Target Application, File Type, Resolution, Scan Type, Document Size Document Size, Show Scanner Interface, Brightness and Contrast settings Choose the E-mailApplication, File Type, Resolution, Scan Type, Document Size Contrast settings Show Save As Window Copy1 Copy4 Copy Name for Copy Copy Ratio (Mac OS X 10.4.11) Copies & Pages (Mac OS X 10.5.x to 10.6.x) Quick-Dial Ink Level Remote Setup (For MFC-J625DW/J825DW/J835DW/J5910DW) Quick-Dial(For MFC-J625DW/J825DW/J835DW/J5910DW) Ink Level Remote Setup & PhotoCapture Center™ Page For USB cable users Trash For network users to the memory card or USB Flash memory drive: Using the Scan key USB cable scanning Network Scanning 12 USB cable scanning For MFC-J425W/J430W/J435W Note (Windows®) Black Start Color Start (Macintosh) Page Page Page Page Scan to Media (For MFC-J625DW/J825DW/J835DW/J5910DW) Auto Crop (MFC-J825DW/J835DW) Guidelines for Auto Crop For MFC-J625DW/J5910DW How to set a new default for Scan to Media Setting the new default (For MFC-J825DW/J835DW) g Press Stop/Exit Factory reset (For MFC-J825DW/J835DW) e Press Stop/Exit Setting the new default (For MFC-J625DW/J5910DW) Factory reset (For MFC-J625DW/J5910DW) 13 Network Scanning Configuring Network Scanning for Windows® button, Control Panel, Hardware and Sound, then Scanners and Cameras button, All Programs, Brother, MFC-XXXX, Scanner Settings, then Scanners and Cameras Page Network Setting Scan To Button Display Name Pin number Retype Pin number Configuring network scanning for Macintosh PIN number Retype PIN number Scan to E-mail(PC) g Press Black Start or Color Start e Press Black Start or Color Start Scan to E-mail (E-mailServer) (For MFC-J5910DW) For MFC-J825DW/J835DW a Load your document For MFC-J280W/J625DW/J5910DW a Load your document Page For MFC-J425W/J430W/J435W a Load your document Page Page Page Scan to FTP (For MFC-J5910DW) Scan to FTP/Network Scan to FTP/Network Profile Configuring the FTP Default Settings Passive Mode Color 100 dpi Color 200 dpi Color 300 dpi Scan to Network (For MFC-J5910DW) Scan to FTP using FTP Server Profiles (For MFC-J5910DW) Page Configuring the Scan to Network Default Settings Use PIN for authentication PIN Code Username Date&Time Auto Daylight Scan to Network using Scan to Network Profiles (For MFC-J5910DW) Network button, Control Panel, Network and Internet, and then View network computers and devices Uninstall Import from Camera or Scanner f Press Black Start or Color Start. The machine starts scanning process f Press Black Start or Color Start Configuring settings for scanning Scan Profiles Click Set as Default Edit Profile Printing on a Disc Printing on a Disc (MFC-J825DW/J835DWonly) 14 Printing on a Disc (MFC-J825DW/J835DWonly) 1 4 in. (10 cm) Page Copying a disc label or document image 1Scanning Area 20.8 in. (20 mm) or greater g Press Color Start Press Color Start p Press Color Start Adjust the print position b Press Stop/Exit r Press Color Start NewSoft CD Labeler NewSoft CD Labeler Help Basic Media Type: Choose Printable Disc or Glossy Printable Disc Slow Drying j Press Black Start or Color Start MFL_PRO Suite b Double-click Brother Support Brother Support 12 cm Disc k Press Black Start or Color Start A Index Visit us on the World Wide Web http://www.brother.com