File formats
Documents can be scanned and sent in any of these file formats:
●.PDF: The .PDF file format is the default setting, and it offers the best overall text and
graphics quality. However, the recipient must have an Adobe® Acrobat® viewer installed
to read .PDF files. This file format produces one e-mail attachment that contains all the
scanned pages.
●.JPG: While a .JPG file does not have the same quality as a .PDF, the recipient can
view a .JPG file easily with an Internet browser. This file format produces one e-mail
attachment for each scanned page. The recipient can manipulate the .JPG files and
import them into various programs.
●.TIFF: This standard file format interfaces well with many computer programs and can
be manipulated by the recipient. This file format produces one e-mail attachment for
each scanned page.
●.MTIFF: An .MTIFF is a multipage .TIFF file that saves multiple scanned pages into a
single e-mail attachment.
NOTE If the network limits the file size of e-mail attachments, .MTIFF and .PDF files might be
divided into multiple e-mail attachments.
Using e-mail to send a document
You can use the device to scan black-and-white or color documents and send them to an
e-mail address as an e-mail attachment. The attachment can be sent in one of several file
formats, such as .PDF, .TIFF, .MTIFF and .JPG (see File formats). Recipients can then
manipulate the document file in various programs to meet their specific needs. Documents
retain near-original quality, and can be printed, stored, or forwarded.
The product scans at up to 600 dots-per-inch (dpi) resolution, but the default resolution for
e-mail is 150 dpi in order to make the e-mail attachment smaller. You can place originals
either on the scanner glass or in the ADF. You can accept the default settings or change the
scanning preference and file formats. The following are the default settings:
●Color .PDF file (requires the recipient to have an Adobe® Acrobat® viewer to view the
e-mail attachment)
●Letter or A4-size originals (depending on your country/region)
NOTE The system administrator can change these defaults.
ENWW Sending documents 17