HTC DIAM400 user manual Synchronize e-mails, Customize e-mail settings

Exchanging Messages  69

Synchronize e-mails

Synchronizing e-mails ensures that new e-mails are downloaded to the device Inbox folder, e-mails in the Outbox folder are sent, and e-mails deleted from the server are removed from your device. The manner in which you synchronize e-mails depends on the type of e-mail account you have.

To automatically synchronize an Outlook e-mail account

1.Connect your device to your computer through USB or Bluetooth. Otherwise, connect through   Wi-Fi or a data connection if you are synchronizing Outlook e-mail with the Exchange Server. For more information, see Chapter 7.

2.Synchronization automatically begins, and your device sends and receives Outlook e-mail.

To manually synchronize your Outlook or Internet e-mail account

1.Select your Internet e-mail account. (See “To select a messaging account” in this chapter.)

2.Tap Menu > Send/Receive.

Customize e-mail settings

To change the download size and format for Outlook e-mail

1.Disconnect your device from the computer.

2.Tap Start > Programs > ActiveSync.

3.Tap Menu > Options, select E-mail, then tap Settings.

4.On the E-mail Sync Options screen:

•Under Message format, select HTML or Plain text. HTML is only available when connected to Microsoft Exchange Server 2007 or later.

•Under Download size limit, select the desired e-mail size.

5.Close ActiveSync and reconnect your device to the computer.

To change the download size and format for Internet e-mail

1.Tap Menu > Options on the Account Picker screen, or tap Menu > Tools > Options while you’re in a message list.

2.Tap your POP3 or IMAP4 Internet e-mail account.

3.Tap Download Size Settings.

•Under Message format, select HTML or Plain text.

•Under Download size limit, select the desired e-mail size.

4.Tap Done.

To automatically receive attachments on Outlook e-mails

1.Tap Start > Programs > ActiveSync.

2.Tap Menu > Options.

3.Tap E-mail > Settings, then select Include file attachments.

To automatically receive attachments on IMAP4 e-mails

1.Tap Menu > Options on the Account Picker screen, or tap Menu > Tools > Options while you’re in a message list.

2.Tap the name of your IMAP4 e-mail account.

3.Tap Download Size Settings.

4.In Download attachments, select a download size or select All attachments.

5.Tap Done.

To store attachments on the storage card

1.Tap Start > Messaging.

2.Tap Menu > Options > Storage tab.

3.Select the When available, use this storage card to store attachments check box.