Step 5: Set the number of rings
If you set Auto An swer to On in Step 4, the n do the fol lowing. If you set Auto Answer to O ff, then pr oceed
to Step 6.

If you subscribe to Distinctive Ring

Setting the correct ring is important if you subscribe to the Distinctive Ring Pattern Detection (DPRD)
feature offered by telephone companies. This feature allows you to have multiple tele phone numbers on
one telephone line. Each telephone number has a designated ring pattern (All Rings, Single Ring Only,
Double Ring Only, Triple Ring Only, Single or Double Rings Only, Single or Triple Rings Only, Double or
Triple Rings Only). The different ring patterns let you know which telephone number was dialed and which
device you should use to answer the call.
Assign one of your telephone numbers to the printer as the fax number, and then set the printer to answer
the ring pattern of that number. If the pattern is set incorrectly, then the printer rings, but it ne ver receives
the fax.
1From the printer control panel, navigate to:
> Setup > OK > Fax Setup > OK > Ringing and Answering > OK > Ring Pattern > OK
2Press the arrow buttons to scroll to the ring pattern you want, and then press OK .

If you do not subscribe to Distinctive Ring

If the printer is sharing the line with other devices, then set the printer to pick up on the greater number
of rings. If the printer is connected to a dedicated fax line, then you can choose any number of rings that
you want.
1From the printer control panel, navigate to:
> Setup > OK > Fax Setup > OK > Ringing and Ans wering > OK > Pick Up On > OK
2Select the number of rings that you want, and then save the setting.
Step 6: Create a contact list

Using the printer control panel

1From the printer control panel, navigate to:
Touch‑screen models Arrow‑button models
> Address Book > Setup > OK > Fax Setup > OK > Address Book > OK
2Use the menus to add a contact or a fax group. You can add up to 89 contacts and 10 fax groups.
•To change a character, press the left arrow button.
•To add a space, press the number 0.
Note: In some models, entries 1–89 are for individual c ontacts and entries 90–99 are for fax groups.
Enter the entry number before entering the contact name and fax number of the contact.

Using the fax software

If you are connecting the printer to a computer, then you can also create a contact list using the f ax
software.
For Windows users
1Click or Start.
2Click All Programs or Programs, and then select the printer program f older from the li st.
3Navigate to:
Printer Home > select your printer > Fax > Edit contact list
The Contacts tab of the Printer Setup Utility opens.
For Macintosh users
1From the Finder, navigate to:
Applications > select your printer folder
2Double‑click Printer Settings.
3Click the Contacts tab.
•To add contacts, click the Individuals ta b.
•To add fax groups, click the Groups tab.
For more information on the fax software, click Help or
?
.
Setting up the printer to fax 38