Faxing

Sending a fax

Sending a fax using th e printer

control panel

1Load an original document faceup, short edge fi rst into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, pho tos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the
paper guides.
3From the printer control panel, press the Fax button.
To: appears on the first line, and the time and date appear on
the second line.
4Enter the fax number, and then press .
Notes:
•To place a dial pause within a fax number, press the
Redial/Pause button. The dial pause appears as a comma
on the Fax to: line. Use this feature if you need to dial an
outside line first.
•Press to move the cursor to the left and delete a
number.
•To use a fax shortcut, press , and then press the arrow
buttons until the fax shortcut you want appea rs. Then,
press .
5Press 1 to enter another fax number, or press 2 to end fax
number entry.
6Press to send a black only fax or to send a color fax.

Sending a fax using the computer

Faxing from a computer lets you send electronic documents
without leaving your desk. This gives you the flexibility of faxing
documents directly from software programs.
For Windows users
1From your software program, click File Print.
2From the Print window, select your printer, and then click
Properties.
Note: In order to pe rform this func tion from you r computer,
you must use the PostScript printer driver for your printer.
3Click the Other Options tab, an d then click Fax.
4Click OK, and then click OK again.
5On the Fax screen, type the name and number of the fax
recipient.
6Click Send.
For Mac OS X version 10.5 users
The steps for sending a fax from the computer vary depending on
your operating system. For specific instructions using other
Macintosh OS versions, see your Mac OS Help.
1With a document op en, choose File > Print.
2From the Printer pop-up menu, choose your printe r.
Note: In order to see the fax options on the Print dialo g, you
must use the fax driver for your printer. To install the fax driver,
choose Add a printer, and then install the printer again with
a different name, choosing the fax version of the driver.
3Enter the fax information (for example, the name and number
of the fax recipient).
4Click Fax.

Creating shortcuts

Creating a fax destination shortcut

using the Embedded Web Server

Instead of entering the entire phone number of a fax recipient on
the printer control panel each time you want to sen d a fax, you
can create a permanent fax destination and assign a shortcut
number. You can create a shortcut to a single fax number or a
group of fax numbers.
1Type the printer IP address into the address field of your Web
browser.
Note: If you do not know the IP address of the printer, the n
print a network setup page and locate the address in the
TCP/IP section.
2Click Settings.
3Click Manage Destinations.
Note: A password may be required. If you do not have an ID
and password, get one from your system support person.
4Click Fax Shortcut Setup.
5Type a unique name for the shortcut, and then enter th e fax
number.
To create a multiple-number shortcut, enter the fax num bers
for the group.
Note: Separate each fax number in the group with a
semicolon (;).
6Assign a shortcut number .
If you enter a number that is already in use, you are prompted
to select another number.
7Click Add.

Creating a fax destination shortcut

using the printer control panel

1Load an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcard s, photos, small items,
transparencies, photo paper, or thin me dia (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the
paper guides.
3From the printer control panel, press the Fax button.
To: appears on the first line, and the time and date appear on
the second line.
4Press .
Address Book Search appears.
Faxing
3