Ricoh 1050, 850 Deleting Saved Documents

Document Server

226

Deleting Saved Documents

This chapter describes how to delete saved documents.

Important

❒You can save up to 250 documents on the Document Server. No more docu-

ments can be saved when there are 250 documents stored so you should de-

lete any unnecessary documents.

❒You can delete each document from the HDD automatically after a certain

times. To turn this feature on, See ⇒ P.332 “Document Server”.

Note

❒You can delete all the saved documents in one operation. See ⇒ P.332 “Docu-

ment Server”

Follow these steps to delete saved documents.

Deleting Saved Documents in HDD

APress the {

Document Editor

} key.

The “File List” menu appears.

Contents

Main 850/1050 Operating Instructions Page Page Page Page ENERGY STAR Program Page How To Read This Manual 1.User Tools (System Settings) Manuals for this Machine Page 1. User Tools (System Settings) Keys for User Tools (System Settings) 2. 3. 5. 7. 8. 9. 10. Accessing User Tools (System Settings) C D Exiting from User Tools A Page Page Page Settings You can Change with the User Regarding how to access the user tools, see P.5 Accessing User Tools (Sys- tem Settings). Page Page Page Page Timer Settings When entering Timer Setting mode, if a key operator code has already been set, See Key Operator Access P.19 Key Operator Tools. -About weekly timers Tray Paper Settings Page Key Operator Tools When entering Key Operator Tools, if a key operator code has already been set, Page Page 22 K W Page 850/1050 Operating Instructions Page Page Page Page Safety Information Safety During Operation WARNING: ii CAUTION: How to Read this Manual 1.Basics 2.Copying Page 3.Document Server 4.Connect Copy (Option) 5.What to do if Something Goes Wrong 6.User Tools (Copier/Document Server Features) 7.REMARKS 8.Specification Page Page Page Page Guide to Components 1. 2. 3. 4. Page Options Control Panel 2. 3. 5. 6. 8. 9. 10. 11. 12. Display Panel Common Displays and Keys Initial Copy Display 1. 2. 3. Page Page 1. Basics Starting the Machine Turning On the Main Power A B Starting the Machine A Originals Sizes and Weights of Recommended Originals Non-recommended Originals for the Document Feeder Sizes Difficult to Detect Sizes Detectable by Auto Paper Select Exposure glass Document feeder Scannable Area from the Exposure Glass Copy Paper Recommended Paper Sizes and Types The following limitations apply to each tray: Page Non-recommended Paper Paper Storage Toner Handling Toner Toner Storage Used Toner Page 2. Copying Basic Procedure F Page Setting Originals Setting Originals on the Exposure Glass A 27 B C A Setting Originals in the Document Feeder To set a stack of originals in the document feeder B Original Orientation A 30 A Rotate Original 31 Setting Special Originals Mixed Sizes Mode 32 B C D Thin Mode Batch (SADF) mode B C Basic Functions Adjusting Copy Image Density 35 A To have image density selected automatically To select image density manually To combine Auto and Manual Image Density Choosing the Original Type 37 A Selecting Copy Paper Auto Paper Select Manual Paper Select 38 A To have the machine select the copy paper automatically To select the copy paper manually 39 -Image Rotation Auto Reduce/Enlarge Page Copying onto Tab Stock Page Sort C 45 To set the original on the exposure glass or in the document feeder using To stop scanning temporarily To resume scanning To stop scanning and clear all scanned images from memory If memory reaches 0 % B Stack B C Page Staple 50 d e -Stapling Position A C Page Punch 53 Punch Hole Positions y Page Programs Storing a Program A B D E 57 Changing Stored Program A B To overwrite the program Do not to overwrite the program Page Page Job Preset B C Editing Job Preset Page Page Page Page Page Other Functions Energy Saver Mode Interrupt Copy Page User Codes Auto Start A B Original Tone Sample Copy A B D Preset Reduce/Enlarge Page 73 B To create a margin Page Zoom B 76 To select the ratio with the [ Size Magnification C D E Directional Magnification (%) 80 To specify the ratio with the [ Page Directional Size Magnification (inch) C D E F Duplex Page Page Page Page Page Combine Page 92 1 Sided 2 Pages Combine 1 Side Direction in which to set originals in the document feeder 12 12 Page Page Page Page Page Page Page Page 1 Sided 16 Pages Combine 2 Side Page 2 Sided 1 Page Combine 1 Side Page Page Page Page Page Page Page Page Page Page 2 Sided 8 Pages Combine 2 Side Page Page Series Copies Page Page Page Copying Book Originals Page E Multi 2 Sided Page Page Booklet 127 How to fold copies to make a booklet 1. 2. D Magazine Page Page Margin Adjustment AA C D Border Erase Page 135 To select Same Width To Select 4 Sides Center/Border Erase 1: Erased part You can use the Erase Center and Erase Border functions together. ] key. Edit Image 138 Selecting Same Width Selecting 4 Sides Delete Area Delete Inside Page Page Page Additional 3 Side Full Bleed Double Copies Page Image Repeat A Page Centering You can make copies by moving the image to the center of the copy paper. The original sizes and directions for Centering are listed below. Page Front Cover Page Back Cover Page Designate/Chapters Designate: Copy Page Page Page H I Chapters Page G Slip Sheet Copy Page Page Page C D Background Numbering C D E Preset Stamp Page Page 171 To change the stamp position, size or density User Stamp Page Page Page Page 177 To program the User Stamp Page 179 To delete the User Stamp Page Date Stamp Page Page Page Numbering Page Page 187 If you selected (P1,P2, -1-,-2-, P.1, P.2, 1, 2, ) in step C. 188 If you selected (1/5,2/5) in step C 189 If you selected (1-1, 1-2,) in step C Page Choosing How Copies Are Delivered Shift Tray Off In Sort/Stack Separation C Copy Face Up Copying Combination Chart The combination chart given below shows which modes can be used together. The following shows the combinations of functions. Combination Chart Page 3. Document Server Overview A B C Document Server Features Document Server Editor Features Features and Benefits On Demand Printing Scanned File Printing Scanning Originals C D E G H I Page Printing Saved Documents B 207 To search by file name Page 209 When the Enter Password menu appears C D E G Sample Printing 212 Print Selected Page 1st Page C Print Selected Page F C D E Changing File Names B D Page Merging Documents B 217 D To change the file name Page Inserting Files Page Page Deleting Pages B Page Page Page Deleting Saved Documents Deleting Saved Documents in HDD B Page C D Page Moving/Copying Files Moving/Copying files from HDD to CD-ROM Page Page Page Moving/Copying files from CD-ROM to HDD C Page Page Page Page 241 4. Connect Copy (Option) What is Connect Copy? Connect copy benefits High-speed copying for greater productivity 242 Auto-backup system for less participation of operators How Connect Copy Works Connectable Copier Models Functions Not Available with Connect Copy Interrupt Functions Before You Start Page Page Page Page Using Connect Copy A Page C D E G Page 254 -Auto Off Exiting Connect Copy Mode Relationship between Master Unit and Sub-unit System Settings In Connect Copy mode the { User Tools See System Settings manual for details. Page Page Relationship between Master Unit and Sub-Unit Copier/Document Server Features Page Page Page Page Page 5. What to do if Something Goes Wrong If Your Machine Does Not Operate as You Want General Page Page Page Display 270 If you are still selecting copy settings and copying has not started yet : If Preset Jobs mode is in progress : Page If Connect Copy is Cleared If You Cannot Exit Connect Copy y If You Cannot Make Clear Copies R If You Cannot Make Copies As You Want Combine Duplex Document Server Connect Copy When Memory is Full B Loading Paper To load paper in tray 1 (Tandem Tray) A B Page Page Loading Paper in the Optional A3/11" 17" Tray Kit A B D Changing the Toner Bottle Keep toner (used or unused) and toner containers out of reach of children. Page Page x Clearing Misfeeds Page Page Page Page Page Page Changing the Paper Size Changing the paper size in Tray 1 Changing the paper size in Tray 2 and Tray 3 A B C D To adjust the paper size to one not available with the paper size selector Page Page F G Changing The Paper Size Of The Optional Large Capacity Tray (Tray 6) d Adding Staples R CAUTION: Page Page e Removing Jammed Staples Page Page y Removing Punch Waste Page 6. User Tools (Copier/ Document Server Features) Accessing User Tools (Copier/Document Server Features) C D Exiting User Tools Page Page 314 Settings You Can Change with the User General Features Page 316 Set Ratio Original Mode Level Page 318 Display/Panel Tone Page Page Page Page Page 324 Background Numbering 325 Preset Stamp 326 User Stamp 327 Date Stamp 328 Page Numbering Page Input/Output Page Document Server Key Operator Tools Page 7. REMARKS Do's And Don'ts 336 Where to Put Your Machine Machine Environment Optimum Environmental Conditions Environments To Avoid Keep the equipment away from humidity and dust. Otherwise a fire or an electric shock might occur. Power Connection Access to Machine 1. 2. 3. 4. Maintaining Your Machine Cleaning the Exposure Glass Cleaning the Document Feeder Page Page 8. Specification Mainframe 342 Non-reproduction area: Zoom: From 25 % to 400 % in 1 % steps. First copy time: Copying speed: Page 344 Noise Emission *1 (Type 1): Approx. 252kg, 555.6 lb (mainmachine with document feeder) Sound Pressure Level Noise Emission *1 (Type 2): Document Feeder Finisher CD-R/RW (Option) A3/11" 17" Tray Kit (Option) Punch Kit (Option) Large Capacity Tray (LCT) (Option) Copy Connector Cable (Option) 352 B 353 N 354 V Z Page 1085/1105 Operating Instructions Page Page Page Page ENERGY STAR Program Page How To Read This Manual 1.User Tools (System Settings) Manuals for this Machine Page 1. User Tools (System Settings) Keys for User Tools (System Settings) 2. 3. 5. 7. 8. 9. 10. Accessing User Tools (System Settings) C D Exiting from User Tools A Page Page Page Settings You can Change with the User Regarding how to access the user tools, see P.5 Accessing User Tools (Sys- tem Settings). Page Page Page Page Timer Settings When entering Timer Setting mode, if a key operator code has already been set, See Key Operator Access P.19 Key Operator Tools. -About weekly timers Tray Paper Settings Page Key Operator Tools When entering Key Operator Tools, if a key operator code has already been set, Page Page 22 K W Page 1085/1105 Operating Instructions Page Page Page Page Safety Information Safety During Operation WARNING: ii CAUTION: How to Read this Manual 1.Basics 2.Copying Page 3.Document Server 4.Connect Copy (Option) 5.What to do if Something Goes Wrong 6.User Tools (Copier/Document Server Features) 7.REMARKS 8.Specification Page Page Page Page Guide to Components 1. 2. 3. 4. Page Options Control Panel 2. 3. 5. 6. 8. 9. 10. 11. 12. Display Panel Common Displays and Keys Initial Copy Display 1. 2. 3. Page Page 1. Basics Starting the Machine Turning On the Main Power A B Starting the Machine A Originals Sizes and Weights of Recommended Originals Non-recommended Originals for the Document Feeder Sizes Difficult to Detect Sizes Detectable by Auto Paper Select Exposure glass Document feeder Scannable Area from the Exposure Glass Copy Paper Recommended Paper Sizes and Types The following limitations apply to each tray: Page Non-recommended Paper Paper Storage Toner Handling Toner Toner Storage Used Toner Page 2. Copying Basic Procedure F Page Setting Originals Setting Originals on the Exposure Glass A 27 B C A Setting Originals in the Document Feeder To set a stack of originals in the document feeder B Original Orientation A 30 A Rotate Original 31 Setting Special Originals Mixed Sizes Mode 32 B C D Thin Mode Batch (SADF) mode B C Basic Functions Adjusting Copy Image Density 35 A To have image density selected automatically To select image density manually To combine Auto and Manual Image Density Choosing the Original Type 37 A Selecting Copy Paper Auto Paper Select Manual Paper Select 38 A To have the machine select the copy paper automatically To select the copy paper manually 39 -Image Rotation Auto Reduce/Enlarge Page Copying onto Tab Stock Page Sort C 45 To set the original on the exposure glass or in the document feeder using To stop scanning temporarily To resume scanning To stop scanning and clear all scanned images from memory If memory reaches 0 % B Stack B C Page Staple 50 d e -Stapling Position A C Page Punch 53 Punch Hole Positions y Page Programs Storing a Program A B D E 57 Changing Stored Program A B To overwrite the program Do not to overwrite the program Page Page Job Preset B C Editing Job Preset Page Page Page Page Page Other Functions Energy Saver Mode Interrupt Copy Page User Codes Auto Start A B Original Tone Sample Copy A B D Preset Reduce/Enlarge Page 73 B To create a margin Page Zoom B 76 To select the ratio with the [ Size Magnification C D E Directional Magnification (%) 80 To specify the ratio with the [ Page Directional Size Magnification (inch) C D E F Duplex Page Page Page Page Page Combine Page 92 1 Sided 2 Pages Combine 1 Side Direction in which to set originals in the document feeder 12 12 Page Page Page Page Page Page Page Page 1 Sided 16 Pages Combine 2 Side Page 2 Sided 1 Page Combine 1 Side Page Page Page Page Page Page Page Page Page Page 2 Sided 8 Pages Combine 2 Side Page Page Series Copies Page Page Page Copying Book Originals Page E Multi 2 Sided Page Page Booklet 127 How to fold copies to make a booklet 1. 2. D Magazine Page Page Margin Adjustment AA C D Border Erase Page 135 To select Same Width To Select 4 Sides Center/Border Erase 1: Erased part You can use the Erase Center and Erase Border functions together. ] key. Edit Image 138 Selecting Same Width Selecting 4 Sides Delete Area Delete Inside Page Page Page Additional 3 Side Full Bleed Double Copies Page Image Repeat A Page Centering You can make copies by moving the image to the center of the copy paper. The original sizes and directions for Centering are listed below. Page Front Cover Page Back Cover Page Designate/Chapters Designate: Copy Page Page Page H I Chapters Page G Slip Sheet Copy Page Page Page C D Background Numbering C D E Preset Stamp Page Page 171 To change the stamp position, size or density User Stamp Page Page Page Page 177 To program the User Stamp Page 179 To delete the User Stamp Page Date Stamp Page Page Page Numbering Page Page 187 If you selected (P1,P2, -1-,-2-, P.1, P.2, 1, 2, ) in step C. 188 If you selected (1/5,2/5) in step C 189 If you selected (1-1, 1-2,) in step C Page Choosing How Copies Are Delivered Shift Tray Off In Sort/Stack Separation C Copy Face Up Copying Combination Chart The combination chart given below shows which modes can be used together. The following shows the combinations of functions. Combination Chart Page 3. Document Server Overview A B C Document Server Features Document Server Editor Features Features and Benefits On Demand Printing Scanned File Printing Scanning Originals C D E G H I Page Printing Saved Documents B 207 To search by file name Page 209 When the Enter Password menu appears C D E G Sample Printing 212 Print Selected Page 1st Page C Print Selected Page F C D E Changing File Names B D Page Merging Documents B 217 D To change the file name Page Inserting Files Page Page Deleting Pages B Page Page Page Deleting Saved Documents Deleting Saved Documents in HDD B Page C D Page Moving/Copying Files Moving/Copying files from HDD to CD-ROM Page Page Page Moving/Copying files from CD-ROM to HDD C Page Page Page Page 241 4. Connect Copy (Option) What is Connect Copy? Connect copy benefits High-speed copying for greater productivity 242 Auto-backup system for less participation of operators How Connect Copy Works Connectable Copier Models Functions Not Available with Connect Copy Interrupt Functions Before You Start Page Page Page Page Using Connect Copy A Page C D E G Page 254 -Auto Off Exiting Connect Copy Mode Relationship between Master Unit and Sub-unit System Settings In Connect Copy mode the { User Tools See System Settings manual for details. Page Page Relationship between Master Unit and Sub-Unit Copier/Document Server Features Page Page Page Page Page 5. What to do if Something Goes Wrong If Your Machine Does Not Operate as You Want General Page Page Page Display 270 If you are still selecting copy settings and copying has not started yet : If Preset Jobs mode is in progress : Page If Connect Copy is Cleared If You Cannot Exit Connect Copy y If You Cannot Make Clear Copies R If You Cannot Make Copies As You Want Combine Duplex Document Server Connect Copy When Memory is Full B Loading Paper To load paper in tray 1 (Tandem Tray) A B Page Page Loading Paper in the Optional A3/11" 17" Tray Kit A B D Changing the Toner Bottle Keep toner (used or unused) and toner containers out of reach of children. Page Page x Clearing Misfeeds Page Page Page Page Page Page Changing the Paper Size Changing the paper size in Tray 1 Changing the paper size in Tray 2 and Tray 3 A B C D To adjust the paper size to one not available with the paper size selector Page Page F G Changing The Paper Size Of The Optional Large Capacity Tray (Tray 6) d Adding Staples R CAUTION: Page Page e Removing Jammed Staples Page Page y Removing Punch Waste Page 6. User Tools (Copier/ Document Server Features) Accessing User Tools (Copier/Document Server Features) C D Exiting User Tools Page Page 314 Settings You Can Change with the User General Features Page 316 Set Ratio Original Mode Level Page 318 Display/Panel Tone Page Page Page Page Page 324 Background Numbering 325 Preset Stamp 326 User Stamp 327 Date Stamp 328 Page Numbering Page Input/Output Page Document Server Key Operator Tools Page 7. REMARKS Do's And Don'ts 336 Where to Put Your Machine Machine Environment Optimum Environmental Conditions Environments To Avoid Keep the equipment away from humidity and dust. Otherwise a fire or an electric shock might occur. Power Connection Access to Machine 1. 2. 3. 4. Maintaining Your Machine Cleaning the Exposure Glass Cleaning the Document Feeder Page Page 8. Specification Mainframe 342 Non-reproduction area: Zoom: From 25 % to 400 % in 1 % steps. First copy time: Copying speed: Page 344 Noise Emission *1 (Type 1): Approx. 252kg, 555.6 lb (mainmachine with document feeder) Sound Pressure Level Noise Emission *1 (Type 2): Document Feeder Finisher CD-R/RW (Option) A3/11" 17" Tray Kit (Option) Punch Kit (Option) Large Capacity Tray (LCT) (Option) Copy Connector Cable (Option) 352 B 353 N 354 V Z