Faxing (Optional)_61

Storing individual fax numbers (Speed Dial No.)

1. Press Fax > the Basic tab > Individual.
•
Edit
: Changes the ID, Speed Dial No., and Fax No..
•
New
: Creates the new Speed Dial No..
•
Delete
: Deletes the selected Speed Dial No..
•Search: Searches the fax number which currently stored in
Individual phonebook. When the keyboard pops up, enter ID.
•
Detail
: Shows ID, Fax No. and Included group information if it is
grouped. (See "Storing individual fax numbers (Speed Dial No.)" on
page 61.)
•
Apply
: Inputs the selected fax number to the sending fax number list
in the Basic tab.
•
Cancel
: Cancels the current job and goes to the previous screen.
2. Press New.
3. Enter the name of the fax number in the ID field with the pop up
keyboard, and the fax number in the Fax No. area using the number
keypad on the control panel.
•ID: Enters the name.
•Speed Dial No.: Is automatically filled with the first free number. If
you want to assign to a different number, use left/right arrows.
•Fax No.: Enters a fax numbers, only the numbers, with the area
code if necessary.
4. Press OK.

Storing Group fax numbers (Group No.)

1. Press Fax > the Basic tab > Group.
2. Press New.
3. Press the input area in Group Dial ID, then the keyboard pops up, enter
the name.
4. Select Group Dial No. with left/right arrows.
•Group Dial ID: Enters the group name.
•Group Dial No.: Is automatically filled with the first free number. If
you want to assign to a different number, use left/right arrows.
5. Press OK.
6. Select an entry from Speed Dial List, and press Add. Repeat this step
until you added entries you need.
Make sure the selected Speed Dial List is copied to the left pane,
Group list.
7. Press OK to save the numbers.

Setting up a fax phonebook using SyncThru Web

Service

You can store fax numbers conveniently from the networked computer
using SyncThru Web Service.
1. Open the web browser in your computer.
2. Enter IP address of your machine, then SyncThru Web Service shows.
(Example. http://123.123.123.123)
3. Press
Machine Settings
> Fax Setup > Fax Phone Book.
4. Select Speed Dial (Individual).
5. Press Add.
6. Enter Index, Name and Phone Number. Index you enter here will be
the Speed Dial No. in the display screen of your machine.
7. Press Apply.
USING THE POLLING OPTION
Polling is used when one fax machine requests another to send a
document. This is useful when the person with the original document is not
in the office. The person who wants to receive the document, calls the
machine holding where the original is stored and requests that the
document be sent. In other words, it "polls" the machine holding that has the
original.
The polling process is as follows:
1. Sender stores the originals in the machine. (See "Storing the originals
for polling" on page62.)
2. Sender gives the Passcode to the receiver.
3. Receiver dials the fax number and enters the Passcode when
requested. (See "Polling a remote fax" on page62.)
Fax numbers are already stored in Speed Dial (Individual) can be
used when selecting.
Speed Dial numbers can be imported from an *.csv file.
To use this feature, both the sender and receiver must have the polling
feature.