Fax Transfer

Fax Transfer

When the network scanner option is installed, you can have incoming faxes from specified senders (or all senders) automatically converted to e-mail and sent to designated e-mail recipients.

♦This function provides a convenient means of forwarding received faxes to someone who is out of the office.

♦The function can also be used to send copies of all received faxes to an administrator for centralized document storage.

Transfer groups (groups of sender’s numbers and forwarding e-mail addresses)

To use the Fax Transfer function, you must store one or more groups of sender’s fax numbers and forwarding e-mail addresses. Each group correlates a particular sender’s number (or numbers) with a particular forwarding e-mail address (or addresses). Up to 41 groups can be stored. To be used, a stored group must be activated.

♦When a fax is received from one of the sender’s fax numbers in an activated group, the fax is converted to e-mail and sent to each of the forwarding e-mail addresses in that group. When multiple groups are stored, the machine checks each activated group and forwards the fax as appropriate.

♦You can also configure one group to have all received faxes forwarded to the e-mail addresses in the group. For example, to have all received faxes forwarded by e-mail to an administrator for centralized storage, select Transferred fax data from all address in the Transfer Group Setting screen (see page 109) and store the e-mail address of the administrator as the e-mail destination. Note that only one group can be configured to have all received faxes forwarded.

Note: A combined total of 410 senders can be stored for all groups. A sender cannot be stored in more than one group.

3. Network Scanner

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