T-Mobile MDA III manual Managing Messages and Folders, 109

T-Mobile MDA III User Manual 109

1.In the message list, tap Accounts and select Outlook E-Mail, Text Messages (SMS), or the desired E-mail account.

2.Tap New.

3.Enter the E-mail address or text message address of one or more recipients, separating them with a semicolon. To access addresses and phone numbers from Contacts, tap To. or tap the Address Book button.

4.Enter your message. To quickly add common messages, tap My Text and tap a desired message.

5.To check spelling, tap Tools > Spell Check.

6.Tap Send. If you are working offline, the message is moved to the Outbox folder and will be sent the next time you connect.

Managing Messages and Folders

Each E-mail account and text message account has its own folder hierarchy with five default folders: Inbox, Outbox, Deleted Items, Drafts, and Sent Items. The messages you receive and send through the mail account are stored in these folders. You can also create additional folders within each hierarchy.

The behavior of the folders you create depends on whether you are using an Outlook E-Mail, Text Messages, POP3, or IMAP4 account.

If you use an Outlook E-Mailaccount, E-mail messages in the Inbox folder in Outlook E-Mailwill automatically be synchronized with your device. You can elect to synchronize additional fold- ers by designating them for ActiveSync. The folders you create and the messages you move will then be mirrored on the server.

If you use a Text Messages account, messages are stored in the Inbox folder.

If you use a POP3 account and you move E-mail messages to a folder you created, the link is broken between the messages on the device and their copies on the mail server. The next time you connect, the mail server will see that the messages are missing from the device Inbox folder and delete them from the server. This prevents you from having duplicate copies of a message, but it also means that you will no longer have access to messages that you move to folders cre- ated from anywhere except the device.

If you use an IMAP4 account, the folders you create and the E-mail messages you move are mirrored on the server. Therefore, messages are available to you anytime you connect to your mail server, whether it is from your device or PC. This synchronization of folders occurs whenever you connect to your mail server, create new folders, or rename/delete folders when connected.

For all accounts except Outlook E-Mail, you can access folder options by tapping Tools > Manage Folders.