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T-Mobile MDA III manual Synchronizing Information, Synchronizing Outlook E-mail

Models: MDA III

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	T-Mobile MDA III User Manual	57


1. Set up an infrared connection. (Install and configure an
infrared port on your PC following the manufacturer's
instructions.)	View connection status

2.Switch to the infrared port on your desktop computer: On the File menu of the ActiveSync on your PC, click Connection Settings. In the

Allow serial cable or infrared connection to this COM port list, select Infrared Port (IR).

3.Align the infrared ports on your PC and your T- Mobile MDA III according to the instructions in your owner’s manual so that they are un-obstructed and within close range.

4.On your T-Mobile MDA III, tap > ActiveSync

>Tools > and then Connect via IR.

4.2Synchronizing Information

Tap to stop synchronization

Tap to connect and synchronize

Tap to synchronize via IR or change synchronization settings

This section provides an overview of the types of Outlook information you can synchronize. By default, ActiveSync does not automatically synchronize all types of Outlook information. Use ActiveSync options on your PC to turn synchronization on and off for specific information types.

Synchronizing Outlook E-mail

After selecting Inbox for synchronization in ActiveSync, Out- look E-mail messages are synchronized as part of the general synchronization process. During synchronization:

nMessages are copied from the Inbox folder on your PC or the Microsoft Exchange server to the Inbox folder of the Outlook E-mail account on your device. You can only synchronize information directly with an Exchange Server if your company is running Microsoft Mobile Information Server 2002 or later. By default, you’ll receive messages from the last three days only, the first 100 lines of each new message, and file attachments of less than 100 KB in size.

nMessages in the Outbox folder on your device are transferred to Exchange or Outlook and then sent from those programs.

nThe messages on the two computers are linked. When you delete a message on your device, it’s deleted from your PC the next time you synchronize.

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T-Mobile MDA III manual Synchronizing Information, Synchronizing Outlook E-mail, Tools and then Connect via IR

Contents

Mobile MDA Please Read Before Proceeding Electrical Safety Important Safety PrecautionsContents To be updated Personalizing Your Phone Using Microsoft Outlook Using Camera and Album 133 Page Getting Started ChapterKnowing Your T-Mobile MDA Sync Connector Car Antenna ConnectorSelf-Portrait Mirror Camera Lens Battery Lock/Unlock Latch Soft ResetTalk-time3 4 hrs BatteryPDA 15 hrs approx Standby 168 hrs approx Data retention time 72 hrsYou can recharge your device in the following ways To recharge your deviceWhen the battery is low AccessoriesKnowing Your T-Mobile MDA Screen Tapping, Calibration and Re- calibration Starting UpTo re-calibrate the screen Screen OrientationToday screen Notifications IndicatorsCommand bar Navigation BarTo choose reminder types and sounds for your device, tap Programs Pop-Up menusMDA Games such as Jawbreaker and Solitaire are includedUsing the Input Panel Entering InformationTyping on the Qwerty Keyboard Tap Setting Personal tab Input Word Completion tab Using the Soft KeyboardUsing the Block Recognizer Using the Letter RecognizerSwitching to Transcriber Block RecognizerTo punctuate in Transcriber Using ProfilesTo learn writing in Transcriber Editing/Selecting TextSelecting writing Writing on the ScreenTo get good recognition Converting writing to textDrawing on the Screen To create a drawingTo select a drawing Recording a Message To create a recordingTap Notes Change recording formats Finding InformationTap Programs Find To help narrow your search, select a data type under TypeUsing Your T-Mobile MDA To access the Phone Dialer Screen, tap Phone, or About Your PhonePhone dialer screen Below are some explanations for the phone status icons Navigation pad and dialingEntering your PIN Turning on the Flight ModeChecking your connection Dialer Screen, tap , or tap PhoneMaking a Call Adjusting the phone volumeMaking a call from the Dialer Backspacing and deletingMaking a call from Contacts Making a call from Call HistoryYou can make a call from Contacts in the following ways Making a call from Speed Dial Tips for using Speed DialChecking your Voice Mail Call History icons include incoming calls outgoing callsIn-Call Options Receiving a callMaking notes during a call Setting up conference callsWriting a note Viewing a noteContacts Information Why import contacts to Microsoft Contacts?SIM Manager Creating a SIM contact Transferring contacts from SIM to Microsoft ContactsSaving personal numbers Viewing calls detailsTap Programs SIM Manager Tools and then List of Own Numbers Deleting individual calls Viewing call durationDeleting all calls Limiting the size of Call HistoryPhoto Contacts To preview and adjust settingsCreating a new photo contact Tap Programs Photo ContactsTo assign a photo from the camera Toolbar IconsTo disable the display of photos during incoming calls To unassign a photoTo view your contacts by photo Set Default Photos To manage your groupsShow Contact Names Only Placing a call by name VoiceDialTap Programs Fonix Voice Apps folder VoiceDial Call name Dial a number Quit or GoodbyePlacing a call by number Tap Programs Fonix Voice Apps VoiceDial SettingsExiting VoiceDial Personalizing your VoiceDialContacts tab Main tabTiming tab Tap OK in the upper right corner to exit VoiceDial SettingsMaximum record time Recog tabVoice tab Prefs tabMaking an emergency call Additional Dialing InformationMaking an international call SIM Tool KitSecuring Your Phone Tap Settings Personal PasswordLocking the keypad Locking your T-Mobile MDASynchronizing Information Installing ActiveSync Using ActiveSyncConnecting to a PC via a cable or cradle Connecting to a PC by InfraredSynchronizing Information Synchronizing Outlook E-mailTools and then Connect via IR Synchronizing Calendar Synchronizing ContactsSynchronizing Tasks Synchronizing Notes ActiveSync Errors Infrared and Bluetooth ConnectionBluetooth Viewing error informationPersonalizing Your Phone Device Settings Phone SettingsDevice Settings Personal tabSystem tab Power Clock & AlarmsRegional Settings Button LockInput ButtonsYou can also change input options by tapping OptionsPassword MenusOwner Information Sounds and Notifications Tap Settings Personal tab Sounds & NotificationsToday Changing the backgroundTap Settings System tab Clock & Alarms Clock & AlarmsCustomizing the displayed information AboutTap Settings System tab Memory PowerTap Settings System tab Power MemoryPermanent Save To restore to FlashROMTo back up to FlashROM KeyboardRing type Phone SettingsRing tone Add Ring ToneServices NetworkMore Page Getting Connected Connecting to the Internet About ConnectionsConnect to the Internet via an ISP Gprs Settings Connecting to a Private NetworkTap Settings Connections CSD Line Type CSD Line TypeChap authentication PAP authenticationPocket Internet Explorer Browsing the InternetWireless LAN Manager Wireless ManagerChecking Wireless connection status Enabling/Disabling Wireless connectionTap Settings the Connections tab Wlan Checking for Wlan signalTurning on Wlan ApplicationTurning on auto off Adjusting Power Save ModeActivating Leap SelectedTo manually add a new wireless network Network Cards SettingsTo search for a network to access Wireless tab Add NewConnecting to a Terminal Server Terminal Services ClientTo find the IP address the wireless network is using To Look Up an IP AddressDisconnecting without ending a session Navigating within Terminal Services ClientDisconnecting and ending a session Improving display performanceUsing Bluetooth BluetoothBluetooth Settings Bluetooth is activeSetting the profiles allows Turning On BluetoothSelect Turn Bluetooth on Select Bluetooth Settings Turn On To Create a new profileTo Save configuration settings in a profile Setting Accessibility PropertiesTo Rename or Delete a profile Enabling Bluetooth Services Service Security SettingsBluetooth Settings Services tab Bluetooth Settings Bluetooth ManagerTo pair with another device Exchanging Information or Business CardsTo exchange business cards AdvancedBluetooth Connection Wizard Setting up a Bluetooth Hands-free/Headset connection Using a Serial Port ConnectionTap New select Explore a Bluetooth device tap Next To establish a serial connectionBluetooth modems Setting up an ActiveSync via Bluetooth on your T-Mobile MDAConnect to a remote PC To establish an ActiveSync connection on your T-Mobile MDABluetooth Personal Area Network Send via BluetoothTo host a Personal Area Network Tap Programs, then open Calendar, Contacts or TasksMy Shortcuts Active ConnectionsTo join a Personal Area Network Connecting via Serial Port or IrDA Wireless ModemSettings on your PC Click Start Settings Control Panel Phone and Modem OptionsConnecting via USB Port Tap Programs then tap Wireless ModemNext Tap Programs Wireless Modem Connect via BluetoothCalendar Contacts Tasks Using Microsoft OutlookCreate or change an appointment CalendarSend a meeting request 900 PMSet a reminder for an appointment Use the summary screenBeam an appointment Tap Reminder and select Remind meView contacts ContactsCreate or change a contact Tap Programs Contacts NewTo find a contact Using the summary screenBeam a contact Change optionsTasks Create or change a taskSet a reminder for a task To create a note Beam a taskSend a note by E-mail Beam a notePage Mail Messages MSN Messenger MMS Messages Messaging FeaturesOpen Messaging on your T-Mobile MDA III by tapping Setting up an E-mail accountDeleting an account Changing options for an accountDownloading messages from a server You cannot delete the text message accountThrough synchronization Receiving attachmentsThrough a remote IMAP4 E-mail server Composing and sending a message109 Managing Messages and FoldersSetting up an account MSN Messenger features includeSign in to MSN Messenger Signing In and Signing Out To access MMS ComposerMessage Boxes To view message folders To view message optionsTo view and alter program settings Creating a message To add a picture or video clipTo add text Menu commands To add audio clipsEdit New Slide Viewing a message Sending a messageSending options Page Applications Pocket Word Synchronizing Pocket Word documentsDocument conversion Pocket Excel Synchronizing Pocket Excel workbooksWorkbook conversion Pictures Windows Media PlayerAbout the playlist Play a file on a networkViewing pictures Finding and listing picturesSorting pictures Deleting an imageClearVue PPT To select the time delay between slidesSet pictures as background Customizing picturesConversion settings View a presentationNormal Viewer Slide Sorter Set up a slide showNavigating a presentation Move slide up or Move slide downMoving around in a document Zoom featureKSE Truefax Sending a faxTap Programs KSE Truefax 2.0 New Receiving a fax FinishingTap Programs KSE Truefax Customized templates Using the Fax ViewerProperties LayoutFax options Installing MIDlets from a PC Installing MIDlets directly from the InternetMIDlet Manager Device memoryRunning MIDlets Tap Programs MIDlet Manager Menu InstallStopping MIDlets Tap Programs MIDlet Manager Tap Show RunningUn-installing MIDlets/MIDlet suites Customizing your display settingsManaging your MIDlets/MIDlet suites Changing the display name of your MIDletsNetwork Type System InfoMIDlet Security View the MIDlets in itMultimedia Recording Error MessagesStarting ZIP ZIPCustomizing View Archive List screenExtracting copying files to another folder About Camera and Album Using Camera and AlbumFile formats supported File formats that you can view and play in Album includeStill-image formats Three of the ways you can enter Camera mode are Capture formatsTap Programs Camera Left and Right buttons Camera buttonAction button Up and Down buttons141 Video Mode MMS Video Mode Picture Theme Mode Zooming In/Out Review ModeTools menu Adjust ViewVideo, and Modes General tab Reset counter buttonImage tab Prefix typeModes tab Video tabTap Programs Album Thumbnail viewSending a file via E-mail or MMS To make an annotation on your fileTo make a text annotation To make an audio annotationAssign to Contact To set audio files as RingtonesOptions Detailed View Mode Toolbar Command BarIcons on the Toolbar To Reset the Today Screen back to the Default Wallpaper Images too big for the screenTo set as Today wallpaper Slide Show View Full Screen View Mode Maintaining your T-Mobile MDA Appendix aOnce installation is completed, tap Programs program icon To add programs using ActiveSyncAdding or Removing Programs To add a program directly from the InternetManaging Memory Delete unnecessary files Backing Up FilesDelete all files and clear the history in Internet Explorer SD and MMC CardsBacking up or restoring your system using xBackup Resetting the T-Mobile MDATo perform a soft reset To perform a full resetPage Regulatory Notices Appendix BEuropean Union Notice Regulatory Agency IDsFCC Compliance Statement FCC part 15, 22 and partFCC ID NM8 Blueangel Statement according to FCC part Important Health and Safety Information 167 Handle battery packs carefullyPage Operating Problems TroubleshootingSettings the System tab the Backlight Brightness tab Screen is dark Check the Brightness setting by tappingActiveSync Problems Tapping and Writing ProblemsSettings the System tab Screen Align ScreenConnection Problems InfraredIR port Cable that came with the T-Mobile MDA III without Make sure that your T-Mobile MDA III is turned onAny extra cables or extenders attached Plug the other end of the cable securely intoSystem Information Power SupplyDisplay GSM/GPRS Quad-band ModuleIndex Exchange business cards 109 Exchange Instant Messaging 177 XBackup Zoom 161 Zooming 188 zooming in/out