who have access to the printing system, as well as limiting what they can bring to, or remove from, the printer environment.

Controlling access to critical files

A combination of fonts, logos, signatures, and forms are used in developing a Xerox MICR application. One approach to securing these files is to place them on media that can be physically secured.

The Xerox MICR fonts are supplied on CD ROMs in the ship kit for the printers. These fonts can be loaded on the printer prior to printing the MICR document, deleted from the printer after all MICR jobs have been printed, and physically secured while the diskette is not in use.

For PCL fonts (such as MICR, signature, and logo fonts), you must restart the system after deleting the fonts, to ensure that the fonts are completely removed from the system.

Securing paper stocks

The ability of the Xerox MICR printing system to print a form, signature, logo, and MICR line on a check at the same time as the variable data eliminates the security problems involved in keeping a supply of preprinted checks in storage.

However, because the security paper constitutes one of several resources used to print the checks, securing the paper stock is a wise extra precaution. Paper stock should be kept in locked storage, in sealed boxes, with each ream separately wrapped and sealed.

The amount of paper brought out of storage for printing can be used as an audit cross-check against the number of sheets printed. After the check sheets are printed, the stacked documents should be carefully secured, because loose sheets are susceptible to pilfering.

Responsible presence

The key to physical security in any document generation process is a responsible presence. An individual or group must have the responsibility of safeguarding the printing process. For critical applications, the responsibility usually lies with the auditing operation. In small organizations, the printer operator may be responsible for security.

Physical security, and the presence of a responsible individual or group whenever the system and supplies are not secured, can create a higher level of security. Thus, two persons can have custody of the printing facility, either by dual-key access to the physical media or by knowledge of a password to access the data files and run the print job.

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Xerox 701P47409 manual Controlling access to critical files, Securing paper stocks, Responsible presence

701P47409 specifications

The Xerox 701P47409 is a notable product that stands out in the realm of printing and copying technology. Designed to meet the diverse needs of businesses and individuals alike, this device showcases a blend of efficiency, quality, and user-friendly features.

One of the key highlights of the Xerox 701P47409 is its impressive printing speed. With the capability to produce up to 60 pages per minute, it significantly reduces waiting times and increases productivity, making it an ideal choice for high-volume printing environments. Additionally, it offers automatic duplex printing, allowing users to print on both sides of the paper without manual intervention, which not only saves time but also minimizes paper consumption.

The device boasts outstanding image quality, thanks to its advanced laser printing technology. With a print resolution of up to 1200 x 1200 dpi, users can expect sharp text and vibrant images, ensuring that documents look professional and polished. This is particularly beneficial for businesses that require high-quality marketing materials, presentations, or reports.

In terms of connectivity, the Xerox 701P47409 is equipped with various options to facilitate seamless integration into any workflow. It supports Ethernet, USB, and wireless connections, allowing users to print from multiple devices, including computers, tablets, and smartphones. This versatility is crucial in today’s dynamic work environment where mobility and flexibility are paramount.

Another significant characteristic of the Xerox 701P47409 is its user-friendly interface. The device features a large touchscreen display that simplifies navigation and enables users to customize their printing preferences easily. Additionally, the intuitive layout makes it easy to access various functions, such as scanning, copying, and faxing, streamlining everyday tasks.

Moreover, the Xerox 701P47409 is designed with sustainability in mind. The device incorporates energy-saving features and uses consumables that have been developed with eco-friendliness at their core, allowing users to lower their environmental impact while still achieving top-notch performance.

In conclusion, the Xerox 701P47409 is a robust multifunction printer that brings together speed, quality, and connectivity in one comprehensive package. With its myriad features and technologies, it is well-suited to meet the demands of modern workplaces, enhancing overall productivity while remaining eco-conscious.