Xerox FaxCentre F12 User Guide Page 5-43
Fax
Department Control Mode
For usage management, your FaxCentre is equipped with
Department Control Mode. This is a security function, and can
restrict use with Department Codes. If codes do not match, this
mode prevents operation. You can also find out how long and
by which department the FaxCentre was used.

Setting Department

Before using the department control mode, you have to
register the master code, and the department code and ID
name for each department who will share the FaxCentre.
ØMaster code: 5-digit security code for the master who
manages to control all departments registered.
ØDepartment number: a number that identifies a
department.
ØDepartment code: 1 to 8 digit number for the department.
Unless correct department code is entered, fax machine’s
operation can not be accessed with the exception of
automatic receiving.
ØPress [Menu/Exit] and then repeatedly until ‘7:FAX
SETUP’ appears on the display, then press [Enter].
ØPress the or navigation keys repeatedly until
‘
DEPARTMENT
’ is displayed on the lower line, then press
[Enter].
ØPress the or navigation keys to switch to ‘YES’ in
order to set the department code.
Choose ‘NO’ if you do not want to set a department code.
ØEnter the desired master code using the number keypad.
Press [Enter] then re-enter the master code to confirm the
code is correct.
If you enter the wrong code, the LCD prompts you to enter
the Master code again.
ØPress the or navigation keys to display ’SET’ on the
lower line of the display, press [Enter].