Olympus DS-4000 manual Downloading from Recorder to PC, Download Selected Files, Select the folder

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4

Downloading from

Recorder to

PC

Downloading from Recorder to PC

There are 3 download options to transfer dictation files from the recorder to the PC:

• Download Selected Files

Download one or several dictation files to your PC.

•Download Folder X (X is any of the seven folders A to G) Download all the dictation files in one folder.

•Download All

Download all the dictation files stored on the recorder to your PC.

The following is an explanation of “Download Selected Files”. For explanations of “Download Folders” and “Download All”, refer to Online Help.

Download Selected Files

Select the folder.

1

From the Device Tree View, select the folder that

1 contains the dictation file you would like to download.

 

The illustration shows that Folder A is selected.

2 Select the dictation file.

Select the dictation file you would like to download from the Dictation List View. To select more than one file, hold either the [Ctrl] or [Shift] key and select desired files. The illustration shows that one dictation file is selected.

2

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Contents DS-4000 Table of Contents Using the Recorder as a Reader / Writer Symbols requiring a specific action Symbols prohibiting a specific actionSafe and Proper Usage General Precautions Batteries/Rechargeable Battery Pack BR402Battery Charger Cradle AC Adapter CaseShock or injury Consult your nearest serviceIf something appears to be Very hot places, such asMain Features Main FeaturesCompatible Cards XD-Picture CardMemory Sizes of Cards and Approximate Recording Times*1 PC USB terminal/Cradle attachment Identification of PartsButton Programmable Point Identification PartsDisplay LCD Panel Installing Batteries Installing Batteries Battery indicator on the display changes as the batteriesCharging Battery Charging BatteryRecommended temperature range for use Connect the AC adapter or USB cable to the cradleInformation Regarding Rechargeable Batteries Battery lifeOperating temperature DischargingTurning on Recorder/ Power Save Mode Power Save ModeTurning on the Recorder Dealer Option Items/ a Programmable Dealer Option ItemsProgrammable Buttons ButtonsSet the minute Setting Time/Date TIME&DATESet the hour Set the yearPress the Menu button Changing the Time/DateSet the day Press the FF or REW button untilInserting and Ejecting a Card Inserting a CardEject partially Ejecting a CardPush the card inward to unlock it, and let it Card cover is unlocked and the message CardRecording New RecordingReview Recording RecordingOverwrite Overwrite RecordingSelect and play the file you want to Position to start overwritingInsert Recording Using the Variable Control Using the Variable Control Voice Actuator VcvaAdjust the Start/Stop Actuation Level Voice Actuator VcvaHands-free Recording Default settings of the foot switch functions are as followRecording Monitor Playing Press the Volume + or Volume Button to adjust the volumePlaying Cue How to CancelPlayback Operation Functions ReviewSelect the file you want to erase Press the Erase button ErasingErasing a File ErasingPress the Erase button once more Erasing All Files in a FolderWhile ALL Erase ? is flashing Partially Erasing a File Press the Erase button at the point to end erasingErasing will start Press the Erase button to confirmErase Partial erase is completeMenu List Menu ListLearning to Use the Menu Select the file you want to Lock Press the Menu button File locking setup process beginsLocking Files Lock Press the FF or REW button to Choose between on and OFF. aLocating an Index Mark Setting an Index MarkIndex Marks Clearing an Index MarkLCD Display Information While in Stop or Playback ModePress the Display a or B button Recording level meter While in Record ModeWhile Recording in Vcva Mode Remaining memory barsWhile in Overwrite Record Mode While in Insert Record ModePress the NEW button Setting Priority LevelsSetting Priority Levels Press the Priority button to choose between High and NormalSetting Job Data Setting Job DataSetting an Author ID Turn on the recorderType List Setting a Work TypePress the NEW button while in Stop mode DataSetting Option Setting Option ItemEntering method Formatting the Card Format Formatting begins and FORMAT! flashes On the displayDSS Player Software Minimum RequirementHard drive space 50 MB or more Insert Olympus DSS Player CD into the CD-ROM drive Installing DSS Player SoftwareInstallation Language Selection dialog box appears Register user informationDelete the Executable file Uninstalling DSS Player SoftwareExit DSS Player Delete the Preferences file Delete the Driver fileUsing Online Help Using Online HelpTo start online Help Connecting Connecting Recorder to PCConnecting to Your PC Using the USB Cable USB cable to the terminal port of the recorderConnecting Recorder to PC Connecting to Your PC Using the CradleDisconnecting Recorder from PC Place the recorder in the cradleManual start Running DSS PlayerSelect Olympus DSS Player Pro, then click Dictation Module Running DSS PlayerDouble-click the DSS Player for Mac folder Start your MacintoshDouble-click DSS Player Dictation Tree View Dictation List View Window NamesPlayback Control Bar Device Tree View Window NamesSelect the folder Downloading from Recorder to PCDownload Selected Files Select the dictation fileDownload the dictation file Download completePlaying a Dictation File Play the dictation fileFile Name Format ExtensionUpload complete Uploading from PC to RecorderSelect the destination upload folder on the recorder Uploading from PC to RecorderRecording a new file Direct Recording/Editing on PCFile, or click the icon Editing existing filesClick the Transfer button Changing User ID Author IDChanging User ID Author Changing a folder name in the software Changing a Folder NameEditing File Comments Changing a folder name in the recorderUsing Voice Recognition Software Optional Audio set upClick the Next button Using Voice Recognition Software Optional Select a sound cardExecuting Voice Recognition Noise Canceling FunctionStart of voice recognition Using Voice Recognition Software Optional From the Tools menu, select Change to audio device USB Microphone/USB Speaker USBSending Dictation Files/Receiving Document Files Setting the E-mail/FTP ServiceSetting the Auto-Sending Function Select the sending methodClick the To button Setting the FTP destinationClick the FTP button Select a profile from the listSetting the Document File Retrieve Function Register the format of a document file to receiveToolbar, click the Send/Receive Files icon Sending Dictation FilesRight-click the dictation file, and select Send File Sending Dictation Files ManuallySending/receiving Automatically Playing Received DSS FilesSelect a profile Setting E-mail/FTP ServiceSetting E Mail/FTP Service Internet E-mailSetting Connection for Mapi Compliant Service Installing Mapi SubsystemAfter installing Outlook 2000, start the program Installing Microsoft OutlookType the profile name and click the OK button Installing Microsoft Outlook XP/2003Select your e-mail server type Select Add a new e-mail account and click the Next buttonSelect the Mapi profile name you If you select POP3, you will see the following dialog boxHave created Activating Send Mail Function Create a Profile Setting E Mail/FTP Service Using the Recorder as Reader/W riter Using the Recorder as a Reader/WriterStart Windows Connecting the recorder to your PC Open Windows Explorer or Finder windowMessage Meaning Explanation Alarm Message ListAlarm Message List ActionSymptom Probable cause Action TroubleshootingCannot connect to PC Cannot connect to a PC using a cradle Accessories Optional Specifications Technical Assistance and Support Technical Assistance and SupportCanadian RFI Olympus America INC
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DS-4000 specifications

The Olympus DS-4000 is a professional digital voice recorder that represents the pinnacle of Olympus's commitment to producing high-quality recording devices. This versatile tool is designed primarily for professionals, including journalists, medical practitioners, and business executives. Its robust features and advanced technologies make it a reliable and indispensable device for anyone needing to capture audio easily and efficiently.

One of the standout characteristics of the Olympus DS-4000 is its exceptional audio quality. The recorder employs advanced DSS (Digital Speech Standard) compression technology, which allows it to produce clear and crisp recordings. With a sampling rate of 44.1 kHz, users can expect high-fidelity sound that accurately captures tones and nuances, making it ideal for dictation and interviews.

The user-friendly interface of the DS-4000 includes a large, backlit LCD display that ensures visibility in various lighting conditions. The intuitive layout and menu system allow users to navigate through features seamlessly. The built-in microphone has been engineered for optimal sound pick-up, while the device also supports external microphones, providing flexibility for different recording environments.

One of the key features of the DS-4000 is its extensive storage capacity. With an internal memory of up to 128 MB, users can store numerous recordings without the need for constant data transfer. Furthermore, the option to utilize microSD cards expands this capability significantly, accommodating long sessions or multiple recordings.

The device includes voice activation technology, which can automatically start and stop recordings based on sound detection, conserving battery life and ensuring that important audio is never missed. Users can also benefit from its easy-to-use dictation features, allowing them to edit and organize recordings efficiently.

In terms of connectivity, the DS-4000 offers USB 2.0 support for easy data transfer to computers. The included software provides additional tools for transcription and file management, enhancing the overall user experience.

Durably designed with a rugged exterior, the Olympus DS-4000 can withstand the rigors of daily use, making it a reliable companion for those who rely on accurate and clear voice recording. Whether used in a busy newsroom, a doctor's office, or in corporate meetings, the DS-4000 is built to cater to the demands of professionals who need the best in audio recording technology.
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