Olympus DS-4000 manual Setting the Document File Retrieve Function

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Sending Dictation

Files/Receiving Document

Files

Sending Dictation Files/Receiving Document Files

Setting the Document File Retrieve Function

1 From the [Tools] menu, select [Options], then click the [Receive] tab in the Option dialog box.

2Check the [Use collect back documents functions] check box.

3Select a protocol to be used for receiving a document file.

If the transmission profile setting is not configured, configure the setting in reference to P.75.

4 Register the format of a document file to receive.

When using E-mail to receive a document file, the recorder receives the attached file if it is in the registered file format.

When using FTP to receive a document file, the recorder receives the attached file stored in the folder of destination server if it is in the registered file format.

Any document file associated with a dictation file sent from a transcriptionist using the DSS Player Pro Transcription Module Release 4 or later is received regardless of this setting.

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Contents DS-4000 Table of Contents Using the Recorder as a Reader / Writer Symbols prohibiting a specific action Symbols requiring a specific actionSafe and Proper Usage General Precautions Batteries/Rechargeable Battery Pack BR402Battery Charger Cradle AC Adapter CaseConsult your nearest service If something appears to beShock or injury Very hot places, such asMain Features Main FeaturesXD-Picture Card Compatible CardsMemory Sizes of Cards and Approximate Recording Times*1 Identification of Parts Button Programmable PointPC USB terminal/Cradle attachment Identification PartsDisplay LCD Panel Installing Batteries Installing Batteries Battery indicator on the display changes as the batteriesCharging Battery Recommended temperature range for useCharging Battery Connect the AC adapter or USB cable to the cradleBattery life Operating temperatureInformation Regarding Rechargeable Batteries DischargingPower Save Mode Turning on Recorder/ Power Save ModeTurning on the Recorder Dealer Option Items Programmable ButtonsDealer Option Items/ a Programmable ButtonsSetting Time/Date TIME&DATE Set the hourSet the minute Set the yearChanging the Time/Date Set the dayPress the Menu button Press the FF or REW button untilInserting and Ejecting a Card Inserting a CardEjecting a Card Push the card inward to unlock it, and let itEject partially Card cover is unlocked and the message CardRecording New RecordingReview Recording RecordingOverwrite Recording Select and play the file you want toOverwrite Position to start overwritingInsert Recording Using the Variable Control Voice Actuator Vcva Adjust the Start/Stop Actuation LevelUsing the Variable Control Voice Actuator VcvaDefault settings of the foot switch functions are as follow Hands-free RecordingRecording Monitor Press the Volume + or Volume Button to adjust the volume PlayingPlaying How to Cancel Playback Operation FunctionsCue ReviewErasing Erasing a FileSelect the file you want to erase Press the Erase button ErasingErasing All Files in a Folder Press the Erase button once moreWhile ALL Erase ? is flashing Partially Erasing a File Press the Erase button at the point to end erasingPress the Erase button to confirm EraseErasing will start Partial erase is completeMenu List Menu ListLearning to Use the Menu File locking setup process begins Locking Files LockSelect the file you want to Lock Press the Menu button Press the FF or REW button to Choose between on and OFF. aSetting an Index Mark Index MarksLocating an Index Mark Clearing an Index MarkWhile in Stop or Playback Mode LCD Display InformationPress the Display a or B button While in Record Mode While Recording in Vcva ModeRecording level meter Remaining memory barsWhile in Overwrite Record Mode While in Insert Record ModeSetting Priority Levels Setting Priority LevelsPress the NEW button Press the Priority button to choose between High and NormalSetting Job Data Setting an Author IDSetting Job Data Turn on the recorderSetting a Work Type Press the NEW button while in Stop modeType List DataSetting Option Item Setting OptionEntering method Formatting the Card Format Formatting begins and FORMAT! flashes On the displayDSS Player Software Minimum RequirementHard drive space 50 MB or more Installing DSS Player Software Installation Language Selection dialog box appearsInsert Olympus DSS Player CD into the CD-ROM drive Register user informationUninstalling DSS Player Software Exit DSS Player Delete the Preferences fileDelete the Executable file Delete the Driver fileUsing Online Help Using Online HelpTo start online Help Connecting Recorder to PC Connecting to Your PC Using the USB CableConnecting USB cable to the terminal port of the recorderConnecting to Your PC Using the Cradle Disconnecting Recorder from PCConnecting Recorder to PC Place the recorder in the cradleRunning DSS Player Select Olympus DSS Player Pro, then click Dictation ModuleManual start Running DSS PlayerStart your Macintosh Double-click the DSS Player for Mac folderDouble-click DSS Player Window Names Playback Control Bar Device Tree ViewDictation Tree View Dictation List View Window NamesDownloading from Recorder to PC Download Selected FilesSelect the folder Select the dictation fileDownload the dictation file Download completePlay the dictation file File Name FormatPlaying a Dictation File ExtensionUploading from PC to Recorder Select the destination upload folder on the recorderUpload complete Uploading from PC to RecorderDirect Recording/Editing on PC File, or click the iconRecording a new file Editing existing filesChanging User ID Author ID Click the Transfer buttonChanging User ID Author Changing a Folder Name Editing File CommentsChanging a folder name in the software Changing a folder name in the recorderAudio set up Using Voice Recognition Software OptionalClick the Next button Using Voice Recognition Software Optional Select a sound cardNoise Canceling Function Executing Voice RecognitionStart of voice recognition Using Voice Recognition Software Optional From the Tools menu, select Change to audio device USB Microphone/USB Speaker USBSetting the E-mail/FTP Service Setting the Auto-Sending FunctionSending Dictation Files/Receiving Document Files Select the sending methodSetting the FTP destination Click the FTP buttonClick the To button Select a profile from the listSetting the Document File Retrieve Function Register the format of a document file to receiveSending Dictation Files Right-click the dictation file, and select Send FileToolbar, click the Send/Receive Files icon Sending Dictation Files ManuallySending/receiving Automatically Playing Received DSS FilesSetting E-mail/FTP Service Setting E Mail/FTP ServiceSelect a profile Internet E-mailSetting Connection for Mapi Compliant Service Installing Mapi SubsystemAfter installing Outlook 2000, start the program Installing Microsoft OutlookInstalling Microsoft Outlook XP/2003 Select your e-mail server typeType the profile name and click the OK button Select Add a new e-mail account and click the Next buttonIf you select POP3, you will see the following dialog box Select the Mapi profile name youHave created Activating Send Mail Function Create a Profile Setting E Mail/FTP Service Using the Recorder as a Reader/Writer Start Windows Connecting the recorder to your PCUsing the Recorder as Reader/W riter Open Windows Explorer or Finder windowAlarm Message List Alarm Message ListMessage Meaning Explanation ActionTroubleshooting Symptom Probable cause ActionCannot connect to PC Cannot connect to a PC using a cradle Accessories Optional Specifications Technical Assistance and Support Technical Assistance and SupportCanadian RFI Olympus America INC

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DS-4000 specifications

The Olympus DS-4000 is a professional digital voice recorder that represents the pinnacle of Olympus's commitment to producing high-quality recording devices. This versatile tool is designed primarily for professionals, including journalists, medical practitioners, and business executives. Its robust features and advanced technologies make it a reliable and indispensable device for anyone needing to capture audio easily and efficiently.

One of the standout characteristics of the Olympus DS-4000 is its exceptional audio quality. The recorder employs advanced DSS (Digital Speech Standard) compression technology, which allows it to produce clear and crisp recordings. With a sampling rate of 44.1 kHz, users can expect high-fidelity sound that accurately captures tones and nuances, making it ideal for dictation and interviews.

The user-friendly interface of the DS-4000 includes a large, backlit LCD display that ensures visibility in various lighting conditions. The intuitive layout and menu system allow users to navigate through features seamlessly. The built-in microphone has been engineered for optimal sound pick-up, while the device also supports external microphones, providing flexibility for different recording environments.

One of the key features of the DS-4000 is its extensive storage capacity. With an internal memory of up to 128 MB, users can store numerous recordings without the need for constant data transfer. Furthermore, the option to utilize microSD cards expands this capability significantly, accommodating long sessions or multiple recordings.

The device includes voice activation technology, which can automatically start and stop recordings based on sound detection, conserving battery life and ensuring that important audio is never missed. Users can also benefit from its easy-to-use dictation features, allowing them to edit and organize recordings efficiently.

In terms of connectivity, the DS-4000 offers USB 2.0 support for easy data transfer to computers. The included software provides additional tools for transcription and file management, enhancing the overall user experience.

Durably designed with a rugged exterior, the Olympus DS-4000 can withstand the rigors of daily use, making it a reliable companion for those who rely on accurate and clear voice recording. Whether used in a busy newsroom, a doctor's office, or in corporate meetings, the DS-4000 is built to cater to the demands of professionals who need the best in audio recording technology.