Olympus DS-4000 manual Download the dictation file, Download complete

Page 59

3 Download the dictation file.

From the [Download] menu, click [Download Selected Files].

3

4

4 Download complete.

Do not disconnect the USB cable while the record/play indicator lamp on the recorder is flashing. Disconnecting the USB cable when the recorder indicator lamp is flashing will result in data loss or corruption.

You can change the download destination folder by changing the folder properties in the Download Tray. Right-click the folder and make the necessary changes under [Properties].

To change the download options and filename format, check the [Tools] menu, [Options].

................................................................................................................................................................

Notes

•NEVER remove the card or disconnect the USB cable while the record/play indicator lamp is flashing. If you do, the data on the card will get destroyed.

•Depending on the size of the dictation file and your PC, it may take some time to download the files.

•The downloaded files will be stored in the download tray folder that corresponds to the folder in the recorder. (Example: A dictation file downloaded from Folder A will be stored in download tray A on your PC.)

•If a dictation file already exists on your PC with the same name, date and time recorded, the new file will not be downloaded.

Downloading from

Recorder to

PC

59

Page 58 Page 60
Image 59
Page 58 Page 60
Contents DS-4000 Table of Contents Using the Recorder as a Reader / Writer Safe and Proper Usage Symbols prohibiting a specific actionSymbols requiring a specific action Batteries/Rechargeable Battery Pack BR402 General PrecautionsBattery Charger Cradle Case AC AdapterVery hot places, such as Consult your nearest serviceIf something appears to be Shock or injuryMain Features Main FeaturesMemory Sizes of Cards and Approximate Recording Times*1 XD-Picture CardCompatible Cards Identification Parts Identification of PartsButton Programmable Point PC USB terminal/Cradle attachmentDisplay LCD Panel Installing Batteries Battery indicator on the display changes as the batteries Installing BatteriesConnect the AC adapter or USB cable to the cradle Charging BatteryRecommended temperature range for use Charging BatteryDischarging Battery lifeOperating temperature Information Regarding Rechargeable BatteriesTurning on the Recorder Power Save ModeTurning on Recorder/ Power Save Mode Buttons Dealer Option ItemsProgrammable Buttons Dealer Option Items/ a ProgrammableSet the year Setting Time/Date TIME&DATESet the hour Set the minutePress the FF or REW button until Changing the Time/DateSet the day Press the Menu buttonInserting a Card Inserting and Ejecting a CardCard cover is unlocked and the message Card Ejecting a CardPush the card inward to unlock it, and let it Eject partiallyNew Recording RecordingRecording Review RecordingPosition to start overwriting Overwrite RecordingSelect and play the file you want to OverwriteInsert Recording Voice Actuator Vcva Using the Variable Control Voice Actuator VcvaAdjust the Start/Stop Actuation Level Using the Variable ControlRecording Monitor Default settings of the foot switch functions are as followHands-free Recording Playing Press the Volume + or Volume Button to adjust the volumePlaying Review How to CancelPlayback Operation Functions CueErasing ErasingErasing a File Select the file you want to erase Press the Erase buttonWhile ALL Erase ? is flashing Erasing All Files in a FolderPress the Erase button once more Press the Erase button at the point to end erasing Partially Erasing a FilePartial erase is complete Press the Erase button to confirmErase Erasing will startMenu List Menu ListLearning to Use the Menu Press the FF or REW button to Choose between on and OFF. a File locking setup process beginsLocking Files Lock Select the file you want to Lock Press the Menu buttonClearing an Index Mark Setting an Index MarkIndex Marks Locating an Index MarkPress the Display a or B button While in Stop or Playback ModeLCD Display Information Remaining memory bars While in Record ModeWhile Recording in Vcva Mode Recording level meterWhile in Insert Record Mode While in Overwrite Record ModePress the Priority button to choose between High and Normal Setting Priority LevelsSetting Priority Levels Press the NEW buttonTurn on the recorder Setting Job DataSetting an Author ID Setting Job DataData Setting a Work TypePress the NEW button while in Stop mode Type ListEntering method Setting Option ItemSetting Option Formatting the Card Format On the display Formatting begins and FORMAT! flashesMinimum Requirement DSS Player SoftwareHard drive space 50 MB or more Register user information Installing DSS Player SoftwareInstallation Language Selection dialog box appears Insert Olympus DSS Player CD into the CD-ROM driveDelete the Driver file Uninstalling DSS Player SoftwareExit DSS Player Delete the Preferences file Delete the Executable fileTo start online Help Using Online HelpUsing Online Help USB cable to the terminal port of the recorder Connecting Recorder to PCConnecting to Your PC Using the USB Cable ConnectingPlace the recorder in the cradle Connecting to Your PC Using the CradleDisconnecting Recorder from PC Connecting Recorder to PCRunning DSS Player Running DSS PlayerSelect Olympus DSS Player Pro, then click Dictation Module Manual startDouble-click DSS Player Start your MacintoshDouble-click the DSS Player for Mac folder Window Names Window NamesPlayback Control Bar Device Tree View Dictation Tree View Dictation List ViewSelect the dictation file Downloading from Recorder to PCDownload Selected Files Select the folderDownload complete Download the dictation fileExtension Play the dictation fileFile Name Format Playing a Dictation FileUploading from PC to Recorder Uploading from PC to RecorderSelect the destination upload folder on the recorder Upload completeEditing existing files Direct Recording/Editing on PCFile, or click the icon Recording a new fileChanging User ID Author Changing User ID Author IDClick the Transfer button Changing a folder name in the recorder Changing a Folder NameEditing File Comments Changing a folder name in the softwareClick the Next button Audio set upUsing Voice Recognition Software Optional Select a sound card Using Voice Recognition Software OptionalStart of voice recognition Noise Canceling FunctionExecuting Voice Recognition Using Voice Recognition Software Optional USB Microphone/USB Speaker USB From the Tools menu, select Change to audio deviceSelect the sending method Setting the E-mail/FTP ServiceSetting the Auto-Sending Function Sending Dictation Files/Receiving Document FilesSelect a profile from the list Setting the FTP destinationClick the FTP button Click the To buttonRegister the format of a document file to receive Setting the Document File Retrieve FunctionSending Dictation Files Manually Sending Dictation FilesRight-click the dictation file, and select Send File Toolbar, click the Send/Receive Files iconPlaying Received DSS Files Sending/receiving AutomaticallyInternet E-mail Setting E-mail/FTP ServiceSetting E Mail/FTP Service Select a profileInstalling Mapi Subsystem Setting Connection for Mapi Compliant ServiceInstalling Microsoft Outlook After installing Outlook 2000, start the programSelect Add a new e-mail account and click the Next button Installing Microsoft Outlook XP/2003Select your e-mail server type Type the profile name and click the OK buttonHave created If you select POP3, you will see the following dialog boxSelect the Mapi profile name you Activating Send Mail Function Create a Profile Setting E Mail/FTP Service Open Windows Explorer or Finder window Using the Recorder as a Reader/WriterStart Windows Connecting the recorder to your PC Using the Recorder as Reader/W riterAction Alarm Message ListAlarm Message List Message Meaning ExplanationCannot connect to PC Cannot connect to a PC using a cradle TroubleshootingSymptom Probable cause Action Accessories Optional Specifications Technical Assistance and Support Technical Assistance and SupportOlympus America INC Canadian RFI
Related manuals
Manual 2 pages 32.21 Kb

DS-4000 specifications

The Olympus DS-4000 is a professional digital voice recorder that represents the pinnacle of Olympus's commitment to producing high-quality recording devices. This versatile tool is designed primarily for professionals, including journalists, medical practitioners, and business executives. Its robust features and advanced technologies make it a reliable and indispensable device for anyone needing to capture audio easily and efficiently.

One of the standout characteristics of the Olympus DS-4000 is its exceptional audio quality. The recorder employs advanced DSS (Digital Speech Standard) compression technology, which allows it to produce clear and crisp recordings. With a sampling rate of 44.1 kHz, users can expect high-fidelity sound that accurately captures tones and nuances, making it ideal for dictation and interviews.

The user-friendly interface of the DS-4000 includes a large, backlit LCD display that ensures visibility in various lighting conditions. The intuitive layout and menu system allow users to navigate through features seamlessly. The built-in microphone has been engineered for optimal sound pick-up, while the device also supports external microphones, providing flexibility for different recording environments.

One of the key features of the DS-4000 is its extensive storage capacity. With an internal memory of up to 128 MB, users can store numerous recordings without the need for constant data transfer. Furthermore, the option to utilize microSD cards expands this capability significantly, accommodating long sessions or multiple recordings.

The device includes voice activation technology, which can automatically start and stop recordings based on sound detection, conserving battery life and ensuring that important audio is never missed. Users can also benefit from its easy-to-use dictation features, allowing them to edit and organize recordings efficiently.

In terms of connectivity, the DS-4000 offers USB 2.0 support for easy data transfer to computers. The included software provides additional tools for transcription and file management, enhancing the overall user experience.

Durably designed with a rugged exterior, the Olympus DS-4000 can withstand the rigors of daily use, making it a reliable companion for those who rely on accurate and clear voice recording. Whether used in a busy newsroom, a doctor's office, or in corporate meetings, the DS-4000 is built to cater to the demands of professionals who need the best in audio recording technology.
Top Page Image Contents