Mitel 5140 manual Manager/Secretary Absent/Present Operation

Page 36

Manager/Secretary (Absent/Present) Operation

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PROGRAMMING

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OPERATION

If￿you are a Manager and wish to forward your calls to your Secretary’s extension:

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If you are a Secretary and wish to forward your calls to your Manager’s extension:

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If you are a Secretary and wish to forward your calls to the Answer Backup when you only have ONE Manager:￿

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If you are a Secretary and wish to forward your calls to the Answer Backup when you serve more than one￿Manager:

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To￿toggle the Absent/Present state of a Manager’s extension:

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Contents 5140 4025% Contents Using the Applications Feature Access Codes EURZVLQJGLUHFWRU\PDQDJHPHQWDQGYLVXDOYRLFHPDLO $SSOLDQFHWKDWUXQVRQD3IP Appliance Features Tips for your Comfort and SafetyRinger Control Handset, Headset and Speakerphone Volume Toadjust the volume of the active receiverDisplay Contrast Control Quick Key ProgrammingMake a Call Answer a CallEnd a Call HoldAccount Codes Allocating an Account Code to an Outgoing CallIf you do not have an Account Code key programmed Alarm Calls To set up an Alarm Call from your extensionTocancel an Alarm Call Allocating an Account Code to a Call in ProgressAnswer External Call Answer Next CallToanswer external calls Auto Answer Toactivate/deactivate Auto Answer3URJUDPDQ$XWR$QVZHUNH\DVGHVFULEHGXQGHU4XLFN.H\3URJUDPPLQJ 3UHVVWKH$XWR$QVZHUNH\Automatic Hold Outgoing CallsIncoming Calls Callback when Free When the target extension or line becomes availableTocancel a callback Toplace a callback on a busy extension or lineCall Forwarding To activate Follow Me I’m Here from a remote extension3UHVVWKH3URJUDPFRPPDQGNH\ Ldowkhghvwlqdwlrqqxpehu 3UHVVWKH6DYHFRPPDQGNH\To cancel Call Forwarding Call ParkTo park an incoming external call Toretrieve an unanswered parked callCall Park Pick-up LDOWKH&DOO3DUN3LFNXSIHDWXUHDFFHVVFRGHCall Status Information Call Store Calls ForToretrieve a call Toanswer a call forwarded from another extensionDirected Call Pick-up Do Not Disturb DNDTo answer a call that is ringing at another extension Toactivate Do Not DisturbDtmf Dual Tone Multi-Frequency Tone Dialing Exclusive HoldTo activate/deactivate Dtmf tones Toretrieve a call from holdExtension Paging ZKHUHLVWKHHWHQVLRQQXPEHU\RXKDYHSDJHGRxkhdudvkruwexuvwriwrqh To enable Call Waiting tone To disable Call Waiting toneExternal Call Waiting Tone LDOWKH&DOODLWLQJWRQHIHDWXUHDFFHVVFRGHSetting up Follow Me using the Settings key Follow MeGhvwlqdwlrqhwhqvlrqqxpehu ISURJUDPPHG2//20LVGLVSOD\HGDORQJZLWKDWDUJHWHWHQVLRQQXPEHUSetting up Follow Me using a programmed key Setting up Follow Me using the feature access codeURP\RXUHWHQVLRQSUHVVWKH2//20NH\ URP\RXUHWHQVLRQSUHVVWKH2//20NH\Canceling Follow Me from your usual extension Canceling Follow Me from the remote extensionEnabling Follow Me Canceling from the remote extension Canceling from your usual extensionFollow Me I’m Here EnablingGroup Call Pick-up Group ListenTo activate your extension’s loudspeaker during a call Tode-activate your extension’s loudspeakerHandsfree Operation Handsfree Paging Headset OperationImmediate Call Forward Intrude Intruding on an Established ConversationSpeaking to Party a only After intruding into a conversationLast Call Duration Display Speaking to Party B onlyAfterintruding into a conversation Withdrawing from an intrusionLast Number Redial List of CallsToredial the last external number To display a list of the last ten incoming callsLoudspeaker Paging To make an announcement via the loudspeaker systemDqdqqrxqfhphqw Manager/Secretary Absent/Present Operation Totoggle the Absent/Present state of a Manager’s extension1RWH7KLVLVRQO\SRVVLEOHLI\RXKDYHRQO\210DQDJHU $OOFDOOVDUHUHURXWHGWRWKH$QVZHU%DFNXSHWHQVLRQMessage Waiting Leaving a Message Waiting IndicationResponding to a Message Waiting Indication KLOHOLVWHQLQJWRULQJLQJRUEXV\WRQHSUHVV0HVVDJHCanceling a Message Waiting Indication 3UHVVWKH&$1&/066$*NH\LDOWKH&DQFHO0HVVDJHIHDWXUHDFFHVVFRGH Messaging To turn Messaging onTo turn Messaging off 5HSHDWHGSUHVVHVRIWKLVNH\VWHSVWKURXJKWKHDYDLODEOHGLVSOD\VNight Service Night Service Pick-upUhjxoduzrunlqjkrxuv PIN Codes To lock your extensionTo unlock your extension 3URJUDPWKH3,1&2NH\DVGHVFULEHGXQGHU4XLFN.H\3URJUDPPLQJPriorty Line Answer Recall on LinesRedial List To store the last externally-dialed numberTo dial a number stored in the Redial List 3URJUDPD5,$/3$NH\DVGHVFULEHGXQGHU4XLFN.H\3URJUDPPLQJRe-establish 7KLVIHDWXUHVKRXOGEHUHDGLQFRQMXQFWLRQZLWK5HYHUWHG&DOOV3URJUDPD567$%/,6+NH\DVGHVFULEHGXQGHU4XLFN.H\3URJUDPPLQJ 3UHVVWKH567$%/,6+NH\Remote Call Forward 3URJUDPD5027&$//25$5NH\DVGHVFULEHGXQGHU4XLFN.H\3URJUDPPLQJForwarding your calls using Settings Forwarding your calls using a programmed keyForwarding your calls using the feature access code ISURJUDPPHG5$LVGLVSOD\HGDORQJZLWKDWDUJHWHWHUQDOQXPEHUCanceling To cancel Remote Call Forwarding using SettingsReverted Calls RXFDQKDQGOHDUHYHUWHGFDOOLQWKHIROORZLQJZD\VRinger On/Off Selective RingerToturn the Ringer off Toresume normal operationForwarding your calls using the Settings key Split Call ForwardIDQXPEHUKDV127EHHQSURJUDPPHG\RXDUHSURPSWHGWRGLDORQH IdqxpehukdvehhqsurjudpphgTo forward your calls using Split Call Forward access codes To cancel forwarding using the Settings keyTocancel forwarding using a programmmed key or access code 3UHVVWKH63/,7&$//25$5TXLFNNH\Swap System HoldWhile in conversation with an established external call Toplace a call on System HoldSystem Speed Call Numbers Three-Party ConferenceWho Am I? Administrator External Listen To listen-in to an external call7KHFDOOLVFOHDUHGRXKHDUGLDOWRQH Administrator Remote Alarm Calls Qwhuwkhuhtxluhgwlphxvlqjwkhkrxuforfn 3UHVVWKH6HWFRPPDQGNH\3UHVVWKH&DQFHOFRPPDQGNH\ 7KHWLPHGLVSOD\HGLVUHSODFHGE\121Toinvoke Night Service 1 or 2 mode Toinvoke Automatic Night Service mode3URJUDPD1,*+7659,&RUNH\DVGHVFULEHGXQGHU4XLFN.H\3URJUDPPLQJ 3UHVVWKH$8720$7,&1,*+7659,&NH\Phonebook Controlling the System DirectoryAdding an Entry To add an entry to the System DirectoryUsing the System Directory Editing an EntryDialing from the System Directory Deleting an EntryTime and Date Change Redial ListPersonal Directory Call LogsOnline Services Speed DialsBookmarks Mitel Networks IrDA Module To launch DbabTolaunch TFI To set up your mailbox To access your mailbox or other mailboxes on the systemTo access your mailbox while on a call About the Voice Mail main screenSorting Messages Playing messagesTo play messages While listening to a Message you can pressMaking and Replying to Messages Recording OptionsDelivery Options To reply to a messageRecording Memos Creating Distribution ListsAddressing Options To record a memo to yourselfChanging your Greetings, Name and Passcode To change your greetings, name or passcodeWHQVLRQ3DJLQJ WHUQDO&DOODLWLQJ DQFHO&DOORUZDUGLQJ 5HFDOORQ/LQHV 5HPRWH&DOORUZDUGKR$P,,QGLFDWLRQ 7LPH&KDQJH DWH&KDQJH
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