Siemens 300 manual Answering Calls for Executive/s, Answer Call for Executive/s when Free

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Answering Calls for Executive/s

When the secretary is FREE, calls for the executive/s will ring on the secretary’s extension.

Answer Call for Executive/s when FREE

SOURCE OF CALL

FOR EXEC 1/2/3/4

-lift handset or press Speaker key

Transfer the call

-press Dial Executive key

-announce the call

-replace handset or press Speaker key

When the secretary is BUSY, calls for her executive/s will flash on Pickup Executive key/s and a ping ring will warn her of holding call/s.

Answer Call for Executive when BUSY

-ask your current caller to hold on

-press flashing Pickup Executive key

You are now connected to your executive’s call and your original call is on hold.

Transfer the Second Call

-press Dial Executive key

-announce the call

-scroll to Transfer option

-press ✔ key to confirm Transfer option

Secretary is reconnected to first caller.

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Contents
Page Page Executive / Secretary Features User Guide Optional Features User Guide Cont’dIntroduction Introduction Cont’d GlossaryDial Executive / Dial Secretary Transfer a Call to the Executive or SecretaryPress Dial Executive / Dial Secretary key Dial Executive or SecretaryAnswer Call for Executive/s when Free Answer Call for Executive when BusyAnswering Calls for Executive/s Transfer the callCancel Ring Transfer Ring TransferActivate Ring Transfer Press Ring Transfer key Ring Transfer LED is onRepresentative Secretary Programme Representative SecretaryDeactivate Representative Secretary Reactivate Representative SecretaryPress Service Menu key Voice CallingProgramme Voice Calling on a vacant key Make an Intercom CallVoice Calling Cont’d ProtectedDialling the Switchboard Internal and External DiallingHandset Operation Handsfree OperationCall Transfer Activate Enquiry Call Using Dial Keys Call Transfer Cont’dEnquiry Call Activate Enquiry CallToggle Between Calls Activate TogglePress Call Pickup key Press Pickup Executive key Disconnect either PartyWay Conference Activate ConferenceAdd more parties to the Conference Disconnect one of the PartiesWay Conference Cont’d Transfer the Conference to Another ExtensionCall Pickup Activate Call PickupCall Pickup LED flashes Source of Call Destination of CallDeactivate Second Call Camp-on Second Call Camp-onActivate Second Call Camp-on Transfer a Second Caller Retrieve a Parked Call Call ParkPark a Call Name and Number Cancel Call BACK? Call BackActivate Call Back Busy Will Call BackCancel Call Back Call Back Cont’dExtension and Name Date and Time Call Back Message RequestExternal Line Reservation Activate External Line ReservationPlease TRY Later FreeDeactivate Fixed Call Forwarding Fixed Call ForwardingProgramme Fixed Call Forwarding Fixed Call Forwarding Cont’d Reactivate Fixed Call ForwardingPress Call Forward key Call Forward LED is on Change Fixed Call Forwarding DestinationProgramme Variable Call Forwarding Cancel Variable Call ForwardingVariable Call Forwarding Electronic Telephone Lock Lock your ExtensionCarried OUT Unlock your ExtensionMobile Class of Service Activate Mobile Class of ServiceCancel Mobile Class of Service Dial #Activate Follow Me Cancel Follow Me At the Remote ExtensionFollow Me Speed Dialling via Programme Key Individual Abbreviated Dialling Programme NumbersDial Numbers Press Quick Dial keyDialled Number System Abbreviated DiallingUse the System Abbreviated Dialling Stored Number Redial Store a NumberStored Redial the NumberTimed Reminder Programme Timed Reminder on a KeySet Timed Reminder e.g PM Display Timed RemindersNight Service Cancel Timed RemindersWhen the Night Bell rings Timed Reminder Cont’dKey Settings Change Speech VolumeTo Change Warning Tone Volume To Change Ringer PitchKey Settings Cont’d To Change Hands-free ModeSound Proofed Normal RoomOptiset E Menu Functions Page Optiset E memory Electronic Notebook Programme External Numbers and NamesDial External Number Edit a Number
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