Avaya 4624 manual

Page 16

Match the numbered callouts on the 4624 IP Telephone illustration to the descriptions below.

1.Display - The display screen has two lines of 24 characters each. During phone usage, the top line shows the name/phone number you are calling or the name/phone number of the person calling you; while idle, it displays the current date and time. Both lines are used in conjunction with the Display Control buttons and the four softkeys directly below the display area, to access certain phone features and display related messages. The second line also displays volume control (when a volume arrow is pressed) and elapsed time (when the Timer feature is active).

2.Display Control buttons - Four buttons, Menu, Previous (Left Arrow), Next (Right Arrow) and Exit, are used in conjunction with the softkeys to access features, and to control and interact with the display screen.

3.Softkeys - The four unlabeled buttons directly below the display correspond to words on the display screen. Use the softkeys along with the display control buttons to access displayed phone features and to interact with a display prompt.

4.Line/Feature buttons - Several of the 24 buttons are Line buttons dedicated to incoming and outgoing calls; Line buttons are labeled with an extension number. The Line/Feature buttons not dedicated to incoming or outgoing calls provide access to system features like sending all calls to another phone or speed-dialing. For your specific configuration, see your System Administrator. One red and one green light appear next to each button. Steady red indicates the selected line. Steady green indicates the line or feature is in use; other green light indications (winking, fluttering and flashing) are feature-specific.

5.Mute/Speaker Light - Lights steadily when the Speakerphone is active. Flashes when the handset, headset or Speakerphone microphone is muted.

6.Redial - Redial the last number dialed from the phone.

7.Spkr (Speaker) - Access the built-in two-way, full-duplex Speakerphone feature. The LED above this button lights when the speakerphone is active.

8.Voice Message Light - When lit, indicates you have a message waiting.

9.Mute - Turn off the active microphone (handset or speaker), to prevent the other person from hearing you. The LED above the Spkr button flashes when the microphone is muted.

10.Conf (Conference) - Set up conference calls with more than one other person. With the phone on-hook, also used to select a personal ringing pattern.

11.Trnsfr (Transfer) - Transfer a call to another phone. With the phone on-hook, also used to test lights and the display screen.

12.Numeric (Dialing) Pad - Standard 12 button pad for dialing phone numbers.

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Contents Definity Page Copyright and Legal Notices Copyright 2001, Avaya, Inc All Rights ReservedAcknowledgment Contents Call Handling Features Contents Retrieving Voice Messages IP Telephone Management Features Vi Issue 1 July Issue Date How to Use This Document About This DocumentPurpose Intended AudienceDocument Organization Symbolic Conventions Conventions UsedRelated Documentation/Training Typographic ConventionsAbout This Document Issue 1 July Introduction IP Telephone Description4624 IP Phone Page Page 4Issue 1 July Programmable Line/Feature Buttons Using Programmable Buttons2Using the Display Screen Page Call-Handling Display Mode Using the Display Screen3Upper Display Line Lower Display Line Line/Feature Button Information Display Menu ModeCall Information Navigating Display Menus 4Issue 1 July Call Handling Features4 ConferenceAdding another party to a call Current call is placed on hold and you hear a dial toneHold Adding a held call to the current callDropping the last person added to the conference call Placing a call on holdMute RedialSpeakerphone Preventing the other person on the line from hearing youSpeaker/Mute indicator above the Speaker button goes off Changing from the speakerphone to the handsetTurning the speaker on during a call Turning the speaker off during a callTransfer Sending a call to another telephone6Issue 1 July IP Telephone Features Accessing IP Telephone FeaturesFeature List DEFINITYFeaturesAbbreviated Dialing AD AccountAutomatic Callback Placing an Abbreviated Dialing callCanceling Automatic Callback Viewing the feature programmed on a Line/Feature buttonLine/Feature button assignment or telephone number displays Automatic IntercomCanceling Call Forwarding Call DisplayCall Forwarding Temporarily sending your calls to another phoneCall Park Call Pickup and Directed Call PickupParking a call at your extension Retrieving a parked call from another extensionConsult Using the Directory featureDirectory Drop a Person from a Conference Call ExclusionGroup Paging Hands Free Answer on IntercomHeadset On/Off Using the Inspect featureInspect Canceling Internal Auto Answer Internal Auto Answer Hands FreeLeave Word Calling Answering internal calls automaticallyCanceling a Leave Word Calling message Message Indicator light at the extension called goes onSpeaker indicator light activates Leaving a message without ringing an extensionPriority Calling Pause During Abbreviated DialingPlacing a priority call Program Abbreviated Dialing Message Enter number displaysMessage Change number? Yes=1 No=2 displays ThenRelease Press 1 . The message EnterPress 2 . The message Press Button to program displaysSelf-Administration Ringer OffTurning the ringer off Turning the ringer back onNext four features GrpPg for Group Page SAC for Display confirms the button has not been reprogrammed Display reverts to the first Select Feature menuMessage Button Programmed displays Confirmation tone indicates coverage cancellation Canceling send all callsSend All Calls Timer Stored Number ViewViewing elapsed time hours, minutes, seconds Associated telephone number displaysWhisper Page Activate Whisper Page AnswerWhisper Page Off Answering a Whisper Page callMessage Retrieval Retrieving Voice MessagesTo retrieve a message by dialing the voice mail system 2Issue 1 July IP Telephone Management Features Interpreting Ringer TonesFeedback Handset Tones Meaning Personalizing Your Telephones Ringing Pattern Interpreting Indicator LightsSelecting a personalized ringing pattern Testing the telephones lights and display Testing Your PhoneLights and display return to normal operation Using a Headset or Specialized Handset IP Telephone-Compatible HeadsetsIP Telephone-Compatible Specialized Handsets Operating a HeadsetTroubleshooting Basic TroubleshootingPage Page Resetting and Power Cycling the IP Telephone Resetting your phonePower cycling the phone 6Issue 1 July
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