Avaya 4624 manual Contents

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Contents

Button View 5-4

Viewing the feature programmed on a Line/Feature button 5-4 Call Display 5-5

Call Forwarding 5-5

Temporarily sending your calls to another phone 5-5 Canceling Call Forwarding 5-5

Call Park 5-6

Parking a call at your extension 5-6

Retrieving a parked call from another extension 5-6 Call Pickup and Directed Call Pickup 5-6

Answering a call placed to someone in your pickup group (when your phone is idle) 5-6

Picking up a call for someone in your office using Directed Call Pickup 5-7

Consult 5-7

Directory 5-7

Using the Directory feature 5-7

Calling the person whose name is displayed 5-8 Drop (a Person from a Conference Call) 5-8 Exclusion 5-8

Group Paging 5-8

Hands Free Answer on Intercom 5-8 Headset On/Off 5-9

Inspect 5-9

Using the Inspect feature: 5-9

Internal Auto Answer (Hands Free Answer) 5-10 Answering internal calls automatically 5-10 Canceling Internal Auto Answer 5-10

Leave Word Calling 5-10

Leaving a message after dialing an extension (in response to a busy or coverage tone, no answer or Hold status) 5-11

Leaving a message without ringing an extension 5-11 Canceling a Leave Word Calling message 5-11

Pause (During Abbreviated Dialing) 5-12 Priority Calling 5-12

Placing a priority call 5-12

Changing a regular call into a priority call (when you hear a call waiting ringback tone) 5-12

Issue 1 July 2001 iii

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Contents Definity Page Copyright 2001, Avaya, Inc All Rights Reserved Copyright and Legal NoticesAcknowledgment Contents Call Handling Features Contents Retrieving Voice Messages IP Telephone Management Features Vi Issue 1 July Intended Audience Issue Date How to Use This DocumentAbout This Document PurposeDocument Organization Typographic Conventions Symbolic ConventionsConventions Used Related Documentation/TrainingAbout This Document Issue 1 July Introduction IP Telephone Description4624 IP Phone Page Page 4Issue 1 July Programmable Line/Feature Buttons Using Programmable Buttons2Using the Display Screen Page Call-Handling Display Mode Using the Display Screen3Upper Display Line Lower Display Line Line/Feature Button Information Display Menu ModeCall Information Navigating Display Menus 4Issue 1 July Current call is placed on hold and you hear a dial tone Call Handling Features4Conference Adding another party to a callPlacing a call on hold HoldAdding a held call to the current call Dropping the last person added to the conference callPreventing the other person on the line from hearing you MuteRedial SpeakerphoneTurning the speaker off during a call Speaker/Mute indicator above the Speaker button goes offChanging from the speakerphone to the handset Turning the speaker on during a callSending a call to another telephone Transfer6Issue 1 July Accessing IP Telephone Features IP Telephone FeaturesDEFINITYFeatures Feature ListPlacing an Abbreviated Dialing call Abbreviated Dialing ADAccount Automatic CallbackAutomatic Intercom Canceling Automatic CallbackViewing the feature programmed on a Line/Feature button Line/Feature button assignment or telephone number displaysTemporarily sending your calls to another phone Canceling Call ForwardingCall Display Call ForwardingRetrieving a parked call from another extension Call ParkCall Pickup and Directed Call Pickup Parking a call at your extensionConsult Using the Directory featureDirectory Hands Free Answer on Intercom Drop a Person from a Conference CallExclusion Group PagingHeadset On/Off Using the Inspect featureInspect Answering internal calls automatically Canceling Internal Auto AnswerInternal Auto Answer Hands Free Leave Word CallingLeaving a message without ringing an extension Canceling a Leave Word Calling messageMessage Indicator light at the extension called goes on Speaker indicator light activatesPriority Calling Pause During Abbreviated DialingPlacing a priority call Message Enter number displays Program Abbreviated DialingThen Message Change number? Yes=1 No=2 displaysButton to program displays ReleasePress 1 . The message Enter Press 2 . The message PressTurning the ringer back on Self-AdministrationRinger Off Turning the ringer offNext four features GrpPg for Group Page SAC for Display confirms the button has not been reprogrammed Display reverts to the first Select Feature menuMessage Button Programmed displays Confirmation tone indicates coverage cancellation Canceling send all callsSend All Calls Associated telephone number displays TimerStored Number View Viewing elapsed time hours, minutes, secondsWhisper Page Answer Whisper Page ActivateAnswering a Whisper Page call Whisper Page OffMessage Retrieval Retrieving Voice MessagesTo retrieve a message by dialing the voice mail system 2Issue 1 July Interpreting Ringer Tones IP Telephone Management FeaturesFeedback Handset Tones Meaning Personalizing Your Telephones Ringing Pattern Interpreting Indicator LightsSelecting a personalized ringing pattern Testing the telephones lights and display Testing Your PhoneLights and display return to normal operation IP Telephone-Compatible Headsets Using a Headset or Specialized HandsetOperating a Headset IP Telephone-Compatible Specialized HandsetsBasic Troubleshooting TroubleshootingPage Page Resetting your phone Resetting and Power Cycling the IP TelephonePower cycling the phone 6Issue 1 July