Deutsche Telekom F200, F600, F400 Using Other Functions, Sending a Message, Answering Messages

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Using Other Functions

Step by Step

Using Other Functions

Sending a Message

You can send short text messages to users who have system tele- phones.

Transmitted text messages are signaled in the same way as a call- back request on the Octophon 22 and Octophon 26 models.

Send Message?

0=Please call back

Select and confirm.

Enter the code.

Enter the recipient’s internal station number.

Select and confirm the preprogrammed message (which can be changed by System Support).

... Enter the code directly.

The codes appear on the screen, next to the messages to which they are assigned.

Send?

View sent message?

Confirm.

Displaying and Deleting Messages You Have Sent

Select and confirm.

Enter the code.

Follow the display prompts.

Display Messages?

Answering Messages

"Messages received:" appears on your screen, along with an indica- tion of the length.

Confirm.

Follow the display prompts.

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Contents Deutsche !§========= Screen Displays How to Use these Operating InstructionsBefore You Begin Control Panel of the Octophon 22/26 Important Notes CE MarkInteractively Accessing FunctionsVia the Program/Service Menu With Function KeysBasic and Enhanced Functions Using the Telephone EfficientlyFunctions You Can Use Additional Team and Executive/Secretary FunctionsContents Calling Multiple Parties Simultaneously Making CallsDisplaying and Assigning Call Charges Telephone SettingsTesting the Telephone If You Cannot Reach a DestinationJoining or Leaving a Group Call Using Other FunctionsTeam and Executive/Secretary Index Using Other Team FunctionsFixing Problems Ending the call Making and Answering CallsAnswering a Call With the Handset Deactivating this function Switching to Speakerphone Mode and Open ListeningActivating ring transfer Accepting a Waiting Call Camp-On Switching to the HandsetUsing Call Waiting Ending the first call and answering the waiting callSelect and confirm Preventing and Allowing Call Waiting Automatic Camp-OnTurning the Call Waiting Tone On and Off You hear another telephone ring Accepting a Specific Call for Your ColleagueRejecting Calls Accessing the Mailbox Using MailboxesUsing Timed Reminders Enabling and Disabling Handsfree Answerback Using the SpeakerphoneAnswering a Call With a Headset Lift the handset and answer the callTurning Do Not Disturb On and Off Turning Ringer Cutoff On and OffEnter the code for on or off Trace Call Identifying Anonymous CallersTurning the Microphone On and Off Speaking to visitors via the entrance telephone Activating the door opener Accepting a Call From an Answering MachineOpening the door with a code at the door Deactivating the door openerDisplay Number of Waiting Calls Overload Indication Press the Waiting calls keyOn-Hook Dialing Making CallsOff-Hook Dialing Called party does not answer or is busyCorrect the entered station number En-bloc Dialing/Correcting Station NumbersDial the entered/displayed station number Terminate en-bloc dialingCaller ID Suppression Talking to Your Colleague With a Speaker CallAutomatic Connection Setup Hotline Activating Tone Dialing Dtmf Suffix DialingAssigning a Station Number When the reserved trunk becomes freeReserve Trunk Dialing aid on the S0 bus Trunk FlashAssociated Dialing/Dialing Aid Dialing aid at the a/b T/R port67=Associated dial? Calling a Second Party Consultation Hold Switching to the Party on Hold ToggleCalling Multiple Parties Simultaneously Return to the first partyAdding Up to Five Parties to the Conference Initiator Only Connecting the other parties to each otherConducting a Conference Combine the calling parties into a three-party conferenceRemoving Parties From the Conference Initiator Only Transferring a CallChecking Which Parties Are in the Conference Initiator Only Leaving a ConferenceAfter a Speaker Call Announcement in a Group Parking a Call Retrieving a Parked Call52, you can place external calls on hold Placing External Calls on HoldPicking up Retrieving a Held Call Press the Common Hold keyEnding Retrieval Using a Caller ListRetrieving the Caller List Removing an Entry from the Caller List Displaying the Call Time and Additional Call InformationDialing a Station Number from the Caller List Redialing a Number Displaying and dialing saved station numbersDialing a Number From the Internal Directory Entry you wish to dial appears on the screenUsing Repertory Dialing Keys Using Station and System Speed-Dial NumbersDisplaying Call Charges for Another Tele- phone Displaying and Assigning Call ChargesDisplaying Call Charges For the current callYou can assign external calls to certain projects Enter the code Enter the account code Press this keyStoring a Callback Using CallbackChecking and Canceling a Saved Callback Answering a CallbackPress the OK dialog key to confirm your selection Call Waiting Camp-OnDeleting a displayed entry Ending callback displayAdjusting the Ring Tone Telephone SettingsAdjusting the Ring Volume Adjusting the Attention Ring VolumeReading Angle AcousticsCall To lock and unlock the telephone Selecting the Language of Screen PromptsLocking the Telephone to Prevent Unauthorized Use Enter the telephone lock PIN ÆSaving Your PIN Screen Saving Station Numbers Functions, Procedures AppointmentsSaving Repertory Dialing Numbers on a Key Or If you make a mistakePress the key. The LED lights up Confirm Enter the code Storing Station Speed-Dial NumbersYou can do this while a call is in progress If you make a mistakeConfirm Select and confirm Meaning of LED Signals for Saved FunctionsAssigning Functions to Keys Saved function is not active Saved function is activeOther party is not engaged in a call Microphone is switched on Microphone is switched offNo calls saved Call request saved No messages present Messages presentNo callers waiting Select and confirm. All digits entered will be deleted Assigning Procedures Operating Steps to KeysPress this key to enter pauses a P is then displayed End? Other key? Deleting and checking a saved appointment Saving Appointments14.30 = 2.30 p.m.. Confirm Select and confirm Checking the Key Assignment Testing the TelephoneTesting the Telephone Functions Select and confirm Enter the code Using Variable Call ForwardingCall Forwarding Enter the number of the telephone that is ringingActivating this function Using Night AnswerEnter the code standard night answer service Deactivating night answerEnter your did number Displaying and Deleting Messages You Have Sent Using Other FunctionsSending a Message Answering MessagesLeaving an Advisory Message Deleting Advisory MessagesPrompted to do so on their own telephones This state is canceled at the end of the callChange call number relocate Press the illuminated Fax details key. The LED goes out Fax Details and Message on Answering MachineDeactivating indication Deactivating the telephone to be monitored Monitoring a RoomActivating the telephone to be monitored Monitoring the roomGroup call Code *85/#85 Æ Activating Functions for Another TelephoneGroup ringing, code *81/#81 Æ Call forwarding, code *1/#1 Æ Locking Another Telephone to Prevent Unauthorized UseOr Enter the code Save PIN Code *93 Æ Send a message Code *68/#68 ÆSupport Input in en-bloc mode Press this key at the end of the entryControlling Relays SensorsSupport, you can contact people via their pocket receivers Radio PagingSimple Paging Equipment PagingRing transfer keys Only in an executive/secretary team Using Trunk KeysTeam and Executive/Secretary Functions With Trunk Keys Meaning of LED Indications on Trunk KeysPlacing a call on hold Answering Calls With Trunk KeysMaking Calls with Trunk Keys Retrieving the callSwitching Between Phone Calls on Multiple Trunks Forwarding Calls on LinesOr or Meaning of LED Indications on the Forward Line KeysCalling a Team Member Directly Using DSS KeysUsing DSS Keys to Answer Calls Meaning of LED Indications on DSS KeysPress the flashing DSS key or trunk key Lift the handset Transferring a Call in ProgressAccepting a Call for Another Team Mem- ber Deactivating ring transfer You belong to a hunt group or a group call Using Other Team FunctionsTurning Group Call On and Off Next group or trunk number and group name Group or trunkNo x means that the audible tone was deactivated Enter the code for Leave all groupsRemoving all telephones in call ringing group Accepting a Call for Another Member of Your TeamActivating and Deactivating a Ringing Group Logging on and off during your shift Uniform Call Distribution UCDLogging on and off at the beginning and end of your shift Turning the night service on and off for UCD Requesting and activating a work timeEnter the Disa call number of your telephone Special Functions in the LAN PC NetworkLeaving a Hunt Group/Group Call Enter the group number for Join/Leave, directedConfirm the entry Transferring Call ForwardingWhich your telephone is connected Night answer on? Save? Night answer off? Saving the telephones for the ringing group Controlling Relays Opening the Door Labeling Key Fields Labeling, Documentation and AccessoriesLabeling Key Fields Using a PC Attaching a Station Number LabelOperating Instructions in the Internet Ordering AccessoriesOrdering Operating Instructions Connects a PC to the V.24 interfacePNT E Troubleshooting Fixing ProblemsTelephone Maintenance Possible cause Responding to Error Messages on the ScreenContacts for Resolving Problems Possible responseIndex Functions Dialing numbersFaceplate LockingOpen door ProcedureMessage Operating instructionsStation numbers Telephone data serviceStation number Text messagePage Page Geschäftsbereich Endgeräte CE-Testlab Steinfurt Sonnenschein Quick-Reference Operating Instructions Overview of Functions and Codes Alphabetical Call wait.trm.offHeadset Answer call HF answerback on HF answerback off Forward Line OnForward Line Off Hotline Internal Disa Join hunt group Leave hunt groupLog on Reset services Retrieve line Ring Transfer OnRing Transfer Off Log off

F600, F200, F400 specifications

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