HP J4680, J4660, J4580, J4540, J4550 manual

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Contents HP Officejet J4500/J4660/J4680 All-in-One series HP Officejet J4500/J4660/J4680 All-in-One series Hewlett-Packard Company notices Safety informationAccessibility Copyright informationPage Contents Scan CopyFax Configure and manage Maintain and troubleshoot Support and warranty HP supplies and accessoriesRegulatory information Device specificationsContents Declaration of conformity 179 Get started Find other resources for the productResource Description Location Resource Description Understand the device partsPrinting supplies area Front viewBack view Device control panel buttons and lightsLabel Label Model J4660 device control panel Description Recommended Connection informationSet up the device for Status messages Use the deviceUse device control panel menus Device control-panel message typesTo change settings from the device control panel Change device settingsError messages Critical error messagesUse the HP photo and imaging software Use the HP Solution Center WindowsTo open the HP Photosmart Software on a Windows computer Load originalsTo load an original on the scanner glass Load an original on the scanner glassTo load an original in the document feeder tray Load an original in the automatic document feeder ADFPhoto media Tips for selecting and using print mediaSelect print media Cards and envelopesUnderstand supported sizes Understand specifications for supported mediaTransparencies Custom-sized mediaEnvelopes B7 ISOCards Photo mediaOther media Capacity Understand supported media types and weightsTray Type Weight Set minimum marginsLoad media To load main trayMedia Left Right Top Bottom Margin To set a custom media size a. Click the Custom button Click the Paper/Features tabPrint on special and custom-sized media To print on special or custom-sized media WindowsTo print a borderless document Windows Click Properties or SetupPrint borderless Click Manage Custom Sizes in the Paper Size pull-down menuSet up speed-dial entries To print a borderless document Mac OSOpen the Paper Type/Quality panel Set up fax numbers as speed-dial entries or groups Set up speed-dial entriesSet up a speed-dial group Print and view a list of speed-dial entries Print Change print settingsChange default settings for all future jobs Windows To change the settingsChange settings Mac OS Cancel a print jobScan Scan an originalScan an original direct connection Scan from a WIA-compliant program Scan from a TWAIN-compliant or a WIA-compliant programEdit a scanned original Scan from a TWAIN-compliant programChange scan settings Cancel a scan jobEdit a scanned photo or graphic Copy Make copiesTo make a copy Cancel a copy job Fax Send a faxSend a basic fax Send a fax manually from a phone To send a basic fax from the device control panelTo send a fax manually from an extension phone 42 Fax Send a fax using monitor dialing Send a fax from memoryTo send a fax from memory To schedule a fax from the device control panel To cancel a scheduled faxSchedule a fax to send later Send a fax to multiple recipientsSend a color original or photo fax To send a fax to multiple recipients using group speed dialChange the fax resolution and Lighter / Darker settings Change the fax resolutionTo change the resolution from the device control panel To set new default settings from the device control panel Send a fax in Error Correction ModeChange the Lighter / Darker setting Set new default settingsTo change the ECM setting from the control panel Receive a faxReceive a fax manually Off Set up backup faxOn Error Only To receive a fax manuallyTo reprint faxes in memory from the device control panel To set backup fax from the device control panelReprint received faxes from memory Poll to receive a faxTo forward faxes from the device control panel Forward faxes to another numberTo set automatic reduction from the device control panel Set the paper size for received faxesSet automatic reduction for incoming faxes Block junk fax numbersTo remove numbers from the list of junk fax numbers Receive faxes to your computerAdd numbers to the junk fax list To manually enter a number to blockActivate Fax to PC Select Settings, and then select Fax to PC Setup WizardConfigure the fax header Change fax settingsSet the answer mode Auto answer Set the number of rings before answeringTo set or change the fax header Change the answer ring pattern for distinctive ring Set the fax error correction modeSet the dial type Set the redial optionsSet the fax speed Medium Fax speed setting FastFax over the Internet To set the fax speed from the device control panelTest fax setup To test fax setupUse reports Print fax confirmation reports Print fax error reportsTo enable fax confirmation To set the device to print fax error reports automaticallyPrint and view the fax log Cancel a faxWindows Configure and manageManage the device Monitor the deviceAdminister the device Use device management toolsToolbox Windows Toolbox tabs Open the ToolboxPages/buttons Contents Embedded Web server HP Officejet J4680 onlyTo open the embedded Web server HP Printer Utility Mac OS To open the HP Printer Utility from the HP Device ManagerHP Printer Utility panels Information and Support panel Understand the self-test report Set up faxing for the device Set up faxing parallel phone systemsCountries/regions with a parallel-type phone system Choose the correct fax setup for your home or office Set up faxing for the device Select your fax setup case Recommended fax setup for parallel-type phone systemsRecommended fax setup for serial-type phone systems Case a Separate fax line no voice calls received Other equipment/servicesCase B Set up the device with DSL To set up the device with a separate fax lineTo set up the device with DSL To set up the device with a distinctive ring service Case D Fax with a distinctive ring service on the same lineCase E Shared voice/fax line To set up the device with a shared voice/fax lineCase F Shared voice/fax line with voice mail Set up the device with a computer dial-up modem To set up the device with voice mailSet up the device with a computer DSL/ADSL modem To set up the device with a computer dial-up modemCase H Shared voice/fax line with computer modem To set up the device with a computer DSL/ADSL modemExample of a parallel splitter Shared voice/fax with computer dial-up modemTelephone Shared voice/fax with computer DSL/ADSL modem Case I Shared voice/fax line with answering machine Chapter 10 Example of a parallel splitter Configure and manage Telephone wall jack To set up the device with a computer DSL/ADSL modem 12 Example of a parallel splitter Serial-type fax setup To install the software Configure the device WindowsConnect the device before installing the software Share the device on a locally shared networkTo connect the device Configure the device Mac OS To install the softwareTo share the device To share the device among computers running Mac OS Understand 802.11 wireless network settings Communication modeNetwork name Ssid Data encryption Security settingsTo set up the device on a wireless network Mac OS To set up wireless communication using the installer WindowsGuidelines for reducing interference on a wireless network To turn off wireless communicationTo print a wireless test Reset wireless settingsUninstall and reinstall the software To add hardware addresses to a WAPOther guidelines To uninstall from a Windows computer, method Uninstall and reinstall the software 103 Maintain and troubleshoot Work with ink cartridgesSupported ink cartridges Replace the ink cartridges Handle the ink cartridgesTo replace the ink cartridges Page Align the ink cartridges Printer Toolbox appears Printer Toolbox appears Click the Device Services tab Clean the ink cartridgesTo clean the ink cartridges from the control panel To clean the ink cartridges from the HP Photosmart SoftwareHP Printer Utility Mac OS Clean the ink cartridge contactsClick Clean the Ink Cartridges To clean the ink cartridge contactsClean the area around the ink nozzles To clean the area around the ink nozzles Store printing supplies To insert an ink cartridge into the ink cartridge protector Clean the deviceClean the scanner glass To clean the scanner glassClean the automatic document feeder Clean the exteriorTo clean the rollers or separator pad Chapter General troubleshooting tips and resources Solve printing problems Error message appears on control-panel displayDevice shuts down unexpectedly Device is not responding nothing prints Device takes a long time to printBlank or partial page printed Something on the page is missing or incorrect Placement of the text or graphics is wrongCheck the page-orientation setting Poor print quality and unexpected printoutsDevice prints half a page, then ejects the paper Check the type of media loaded in the device Common poor quality printout problemsMeaningless characters print Check the paper qualityCheck the document file Check the print settingsInk is smearing Ink is not filling the text or graphics completelyColors are printing as black and white Check the print modeCheck the paper type setting Output is faded or dull coloredLines or dots are missing from text or graphics Solve paper-feed problemsPrintout shows bleeding colors Colors do not line up properlyMultiple pages are being picked up Media is not picked up from a trayMedia is not coming out correctly Pages are skewingCheck the device Solve scan problemsScanner did nothing Check the originalScan takes too long Part of the document did not scan or text is missingText cannot be edited Original is a second-generation photo or picture Error messages appearImage quality is better when printed Scanned image quality is poorScan defects are apparent Solve copy problems No copy came outCopies are blank Take steps to improve the copy quality Documents are missing or fadedSize is reduced Copy quality is poorLarge, black typefaces look splotchy not smooth Copy defects are apparentPaper mismatch Vertical white or faded stripesFax test failed Solve fax problemsFax Hardware Test failed Solution Phone Cord Connected to Correct Port on Fax test failed Solve fax problems 139 Dial Tone Detection test failed Solution Display always shows Phone Off Hook Fax Line Condition test failed SolutionDevice is having problems sending and receiving faxes Solve fax problems 143 Device cannot receive faxes, but can send faxes Solution Device is having problems sending a manual fax SolutionSolve fax problems 145 Device cannot send faxes, but can receive faxes Solution Color faxes do not print Fax tones are recorded on my answering machine SolutionPhone cord that came with my device is not long enough To extend your phone cordPrint wireless configuration settings Solve wireless problems HP Officejet J4680 onlyAdd hardware addresses to a wireless access point WAP Check the wireless communication settingsTroubleshoot installation issues Hardware installation suggestionsCheck the hardware connections Check the device to ensure the following Software installation suggestionsVerify installation preliminaries Check the computer systemClear jams Clear paper jamsTo clear a paper jam from the rear door To clear a paper jam in the automatic document feeder Avoid paper jams HP media HP supplies and accessoriesOrder printing supplies online SuppliesSupport and warranty Hewlett-Packard limited warranty statement Obtain electronic support Obtain HP telephone supportBefore you call Telephone support numbers Support processHP support by phone Phone support periodCall HP Korea customer support Additional warranty options HP Quick Exchange Service JapanPrepare the device for shipment Remove the ink cartridges before shipmentTo remove ink cartridges before shipment To pack the device Pack the devicePage Device specifications Physical specificationsSize width x depth x height Product features and capacities Processor and memory specificationsSystem requirements Network protocol specifications Minimum requirementsNetwork operating system compatibility Embedded Web server specifications Print specificationsFax specifications Scan specifications Environmental specificationsElectrical specifications Sound power Regulatory information FCC statement FCC statementToxic and hazardous substance table Noise emission statement for Germany173 Appendix D Hinweis für Benutzer des deutschen Telefonnetzwerks Australia wired fax statementExposure to radio frequency radiation Regulatory information for wireless productsRegulatory information for wireless products 177 European Union Regulatory Notice European Union regulatory noticeDeclaration of conformity Regulatory model numberJ4500 Declaration of ConformityJ4660 SafetyDeclaration of Conformity J4680Energy Star notice Index Symbols/NumericsPage Page OCR Page Page Twain Page Podręcznik użytkownika
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J4540, J4580, J4680, J4660, J4550 specifications

The HP J4580 and J4500 series printers are versatile all-in-one devices that cater to both home and small office environments. Designed to deliver high-quality printing, scanning, copying, and faxing capabilities, these models combine functionality with ease of use.

The HP J4580 model stands out with its compact design, making it an ideal choice for users with limited space. One of its main features is the ability to print in color and black-and-white at speeds up to 28 pages per minute (ppm). Additionally, the J4580 boasts a maximum print resolution of 4800 x 1200 optimized dpi, ensuring that both text and images look sharp and vibrant.

The J4500 model, while similar in design, introduces enhanced features suitable for slightly larger workloads. It offers a slightly higher performance, handling printing tasks with even greater efficiency. The J4500 can also print at impressive speeds, providing users with fast output without sacrificing quality.

Both models come equipped with advanced scanner technology, featuring a flatbed scanner that allows for high-resolution scanning to digital formats. The J4580 and J4500 are capable of scanning documents up to 1200 dpi, making it easy to capture intricate details from photos and pages. Moreover, users can copy documents quickly with a one-touch button that simplifies the copying process.

One of the standout characteristics is the built-in fax functionality. The fax modem included in both models can transmit documents at speeds of up to 33.6 kbps, ensuring that important information is sent swiftly. Additionally, they feature a 50-sheet automatic document feeder (ADF) for quicker faxing and scanning of multi-page documents.

Connectivity options are also essential for modern office needs, and both the J4580 and J4500 support USB and Ethernet connections, allowing users to print and share documents seamlessly over a network. Furthermore, wireless connectivity options enable quick access from mobile devices.

Overall, the HP J4580 and J4500 series printers provide comprehensive solutions for daily printing, scanning, copying, and faxing tasks. With their combination of speed, quality, and multifunction capabilities, these all-in-one printers are reliable assets for enhancing productivity in any workspace.
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