HP J4550, J4680, J4660, J4580, J4540 manual Open the Toolbox, Toolbox tabs

Page 69

Open the Toolbox

•From the HP Solution Center, click the Settings menu, point to Print Settings, and then click Printer Toolbox.

•Right-click the HP Digital Imaging Monitor in the taskbar, point to Printer Model Name and then click Display Printer Toolbox.

Toolbox tabs

The Toolbox contains the following tabs.

Tabs

Contents

Estimated Ink Level

• Ink Level Information: Shows estimated ink

 

level for each cartridge.

 

NOTE: Ink level warnings and indicators

 

provide estimates for planning purposes only.

 

When you receive a low-ink warning message,

 

consider having a replacement cartridge

 

available to avoid possible printing delays. You

 

do not need to replace the ink cartridges until

 

print quality becomes unacceptable.

 

• Shop Online: Provides access to a Web site

 

from which you can order printing supplies for

 

the device online.

 

• Order by Phone: Shows telephone numbers

 

that you can call to order supplies for the

 

device. Telephone numbers are not available

 

for all countries/regions.

 

• Cartridge Details: Shows order numbers and

 

expiration dates of the installed ink cartridges.

Information

Printer Information: Shows the device hardware.

 

Information tab options include:

 

Hardware information

Device Services

• Print a Diagnostic Page: Allows you to print a

 

report that gives device information, including

 

connection type, errors, and firmware

 

information.

 

• Print a Test Page: Allows you to print the self-

 

test report of the device. This page contains

 

information about the device and ink

 

cartridges. For more information, see

 

Understand the self-test report.

 

• Align the Ink Cartridges: Guides you through

 

aligning the ink cartridges. For more

 

information, see Align the ink cartridges.

 

• Clean the Ink Cartridges: Guides you through

 

cleaning the ink cartridges. For more

 

information, see Clean the ink cartridges.

 

• Back of Page Smear Cleaning: Cleans the

 

ribs of the device if ink is smearing on the page.

 

• Paper Feed Cleaning: Cleans the paper

 

rollers of the device.

Use device management tools

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Contents HP Officejet J4500/J4660/J4680 All-in-One series HP Officejet J4500/J4660/J4680 All-in-One series Accessibility Safety informationCopyright information Hewlett-Packard Company noticesPage Contents Scan CopyFax Configure and manage Maintain and troubleshoot Support and warranty HP supplies and accessoriesRegulatory information Device specificationsContents Declaration of conformity 179 Get started Find other resources for the productResource Description Location Resource Description Understand the device partsPrinting supplies area Front viewBack view Device control panel buttons and lightsLabel Label Model J4660 device control panel Description Recommended Connection informationSet up the device for Use device control panel menus Use the deviceDevice control-panel message types Status messagesError messages Change device settingsCritical error messages To change settings from the device control panelUse the HP photo and imaging software Use the HP Solution Center WindowsTo open the HP Photosmart Software on a Windows computer Load originalsTo load an original on the scanner glass Load an original on the scanner glassTo load an original in the document feeder tray Load an original in the automatic document feeder ADFSelect print media Tips for selecting and using print mediaCards and envelopes Photo mediaTransparencies Understand specifications for supported mediaCustom-sized media Understand supported sizesEnvelopes B7 ISOCards Photo mediaOther media Tray Type Weight Understand supported media types and weightsSet minimum margins CapacityLoad media To load main trayMedia Left Right Top Bottom Margin Print on special and custom-sized media Click the Paper/Features tabTo print on special or custom-sized media Windows To set a custom media size a. Click the Custom buttonPrint borderless Click Properties or SetupClick Manage Custom Sizes in the Paper Size pull-down menu To print a borderless document WindowsSet up speed-dial entries To print a borderless document Mac OSOpen the Paper Type/Quality panel Set up fax numbers as speed-dial entries or groups Set up speed-dial entriesSet up a speed-dial group Print and view a list of speed-dial entries Change default settings for all future jobs Windows Change print settingsTo change the settings PrintChange settings Mac OS Cancel a print jobScan Scan an originalScan an original direct connection Edit a scanned original Scan from a TWAIN-compliant or a WIA-compliant programScan from a TWAIN-compliant program Scan from a WIA-compliant programChange scan settings Cancel a scan jobEdit a scanned photo or graphic Copy Make copiesTo make a copy Cancel a copy job Fax Send a faxSend a basic fax Send a fax manually from a phone To send a basic fax from the device control panelTo send a fax manually from an extension phone 42 Fax Send a fax using monitor dialing Send a fax from memoryTo send a fax from memory Schedule a fax to send later To cancel a scheduled faxSend a fax to multiple recipients To schedule a fax from the device control panelSend a color original or photo fax To send a fax to multiple recipients using group speed dialChange the fax resolution and Lighter / Darker settings Change the fax resolutionTo change the resolution from the device control panel Change the Lighter / Darker setting Send a fax in Error Correction ModeSet new default settings To set new default settings from the device control panelTo change the ECM setting from the control panel Receive a faxReceive a fax manually On Error Only Set up backup faxTo receive a fax manually OffReprint received faxes from memory To set backup fax from the device control panelPoll to receive a fax To reprint faxes in memory from the device control panelTo forward faxes from the device control panel Forward faxes to another numberSet automatic reduction for incoming faxes Set the paper size for received faxesBlock junk fax numbers To set automatic reduction from the device control panelAdd numbers to the junk fax list Receive faxes to your computerTo manually enter a number to block To remove numbers from the list of junk fax numbersActivate Fax to PC Select Settings, and then select Fax to PC Setup WizardConfigure the fax header Change fax settingsSet the answer mode Auto answer Set the number of rings before answeringTo set or change the fax header Change the answer ring pattern for distinctive ring Set the fax error correction modeSet the dial type Set the redial optionsSet the fax speed Fax over the Internet Fax speed setting FastTo set the fax speed from the device control panel MediumTest fax setup To test fax setupUse reports To enable fax confirmation Print fax error reportsTo set the device to print fax error reports automatically Print fax confirmation reportsPrint and view the fax log Cancel a faxManage the device Configure and manageMonitor the device WindowsAdminister the device Use device management toolsToolbox Windows Toolbox tabs Open the ToolboxPages/buttons Contents Embedded Web server HP Officejet J4680 onlyTo open the embedded Web server HP Printer Utility Mac OS To open the HP Printer Utility from the HP Device ManagerHP Printer Utility panels Information and Support panel Understand the self-test report Set up faxing for the device Set up faxing parallel phone systemsCountries/regions with a parallel-type phone system Choose the correct fax setup for your home or office Set up faxing for the device Select your fax setup case Recommended fax setup for parallel-type phone systemsRecommended fax setup for serial-type phone systems Case a Separate fax line no voice calls received Other equipment/servicesCase B Set up the device with DSL To set up the device with a separate fax lineTo set up the device with DSL To set up the device with a distinctive ring service Case D Fax with a distinctive ring service on the same lineCase E Shared voice/fax line To set up the device with a shared voice/fax lineCase F Shared voice/fax line with voice mail Set up the device with a computer dial-up modem To set up the device with voice mailSet up the device with a computer DSL/ADSL modem To set up the device with a computer dial-up modemCase H Shared voice/fax line with computer modem To set up the device with a computer DSL/ADSL modemExample of a parallel splitter Shared voice/fax with computer dial-up modemTelephone Shared voice/fax with computer DSL/ADSL modem Case I Shared voice/fax line with answering machine Chapter 10 Example of a parallel splitter Configure and manage Telephone wall jack To set up the device with a computer DSL/ADSL modem 12 Example of a parallel splitter Serial-type fax setup To install the software Configure the device WindowsConnect the device before installing the software Share the device on a locally shared networkTo connect the device Configure the device Mac OS To install the softwareTo share the device To share the device among computers running Mac OS Understand 802.11 wireless network settings Communication modeNetwork name Ssid Data encryption Security settingsTo set up the device on a wireless network Mac OS To set up wireless communication using the installer WindowsTo print a wireless test To turn off wireless communicationReset wireless settings Guidelines for reducing interference on a wireless networkUninstall and reinstall the software To add hardware addresses to a WAPOther guidelines To uninstall from a Windows computer, method Uninstall and reinstall the software 103 Maintain and troubleshoot Work with ink cartridgesSupported ink cartridges Replace the ink cartridges Handle the ink cartridgesTo replace the ink cartridges Page Align the ink cartridges Printer Toolbox appears To clean the ink cartridges from the control panel Clean the ink cartridgesTo clean the ink cartridges from the HP Photosmart Software Printer Toolbox appears Click the Device Services tabClick Clean the Ink Cartridges Clean the ink cartridge contactsTo clean the ink cartridge contacts HP Printer Utility Mac OSClean the area around the ink nozzles To clean the area around the ink nozzles Store printing supplies Clean the scanner glass Clean the deviceTo clean the scanner glass To insert an ink cartridge into the ink cartridge protectorClean the automatic document feeder Clean the exteriorTo clean the rollers or separator pad Chapter General troubleshooting tips and resources Solve printing problems Error message appears on control-panel displayDevice shuts down unexpectedly Device is not responding nothing prints Device takes a long time to printBlank or partial page printed Something on the page is missing or incorrect Placement of the text or graphics is wrongCheck the page-orientation setting Poor print quality and unexpected printoutsDevice prints half a page, then ejects the paper Meaningless characters print Common poor quality printout problemsCheck the paper quality Check the type of media loaded in the deviceInk is smearing Check the print settingsInk is not filling the text or graphics completely Check the document fileCheck the paper type setting Check the print modeOutput is faded or dull colored Colors are printing as black and whitePrintout shows bleeding colors Solve paper-feed problemsColors do not line up properly Lines or dots are missing from text or graphicsMedia is not coming out correctly Media is not picked up from a trayPages are skewing Multiple pages are being picked upScanner did nothing Solve scan problemsCheck the original Check the deviceScan takes too long Part of the document did not scan or text is missingText cannot be edited Image quality is better when printed Error messages appearScanned image quality is poor Original is a second-generation photo or pictureScan defects are apparent Solve copy problems No copy came outCopies are blank Size is reduced Documents are missing or fadedCopy quality is poor Take steps to improve the copy qualityPaper mismatch Copy defects are apparentVertical white or faded stripes Large, black typefaces look splotchy not smoothFax test failed Solve fax problemsFax Hardware Test failed Solution Phone Cord Connected to Correct Port on Fax test failed Solve fax problems 139 Dial Tone Detection test failed Solution Display always shows Phone Off Hook Fax Line Condition test failed SolutionDevice is having problems sending and receiving faxes Solve fax problems 143 Device cannot receive faxes, but can send faxes Solution Device is having problems sending a manual fax SolutionSolve fax problems 145 Device cannot send faxes, but can receive faxes Solution Phone cord that came with my device is not long enough Fax tones are recorded on my answering machine SolutionTo extend your phone cord Color faxes do not printPrint wireless configuration settings Solve wireless problems HP Officejet J4680 onlyAdd hardware addresses to a wireless access point WAP Check the wireless communication settingsTroubleshoot installation issues Hardware installation suggestionsCheck the hardware connections Verify installation preliminaries Software installation suggestionsCheck the computer system Check the device to ensure the followingClear jams Clear paper jamsTo clear a paper jam from the rear door To clear a paper jam in the automatic document feeder Avoid paper jams Order printing supplies online HP supplies and accessoriesSupplies HP mediaSupport and warranty Hewlett-Packard limited warranty statement Obtain electronic support Obtain HP telephone supportBefore you call HP support by phone Support processPhone support period Telephone support numbersCall HP Korea customer support Additional warranty options HP Quick Exchange Service JapanPrepare the device for shipment Remove the ink cartridges before shipmentTo remove ink cartridges before shipment To pack the device Pack the devicePage Device specifications Physical specificationsSize width x depth x height Product features and capacities Processor and memory specificationsSystem requirements Network protocol specifications Minimum requirementsNetwork operating system compatibility Embedded Web server specifications Print specificationsFax specifications Scan specifications Environmental specificationsElectrical specifications Sound power Regulatory information FCC statement FCC statementToxic and hazardous substance table Noise emission statement for Germany173 Appendix D Hinweis für Benutzer des deutschen Telefonnetzwerks Australia wired fax statementExposure to radio frequency radiation Regulatory information for wireless productsRegulatory information for wireless products 177 European Union Regulatory Notice European Union regulatory noticeDeclaration of conformity Regulatory model numberJ4500 Declaration of ConformityJ4660 SafetyDeclaration of Conformity J4680Energy Star notice Index Symbols/NumericsPage Page OCR Page Page Twain Page Podręcznik użytkownika
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J4540, J4580, J4680, J4660, J4550 specifications

The HP J4580 and J4500 series printers are versatile all-in-one devices that cater to both home and small office environments. Designed to deliver high-quality printing, scanning, copying, and faxing capabilities, these models combine functionality with ease of use.

The HP J4580 model stands out with its compact design, making it an ideal choice for users with limited space. One of its main features is the ability to print in color and black-and-white at speeds up to 28 pages per minute (ppm). Additionally, the J4580 boasts a maximum print resolution of 4800 x 1200 optimized dpi, ensuring that both text and images look sharp and vibrant.

The J4500 model, while similar in design, introduces enhanced features suitable for slightly larger workloads. It offers a slightly higher performance, handling printing tasks with even greater efficiency. The J4500 can also print at impressive speeds, providing users with fast output without sacrificing quality.

Both models come equipped with advanced scanner technology, featuring a flatbed scanner that allows for high-resolution scanning to digital formats. The J4580 and J4500 are capable of scanning documents up to 1200 dpi, making it easy to capture intricate details from photos and pages. Moreover, users can copy documents quickly with a one-touch button that simplifies the copying process.

One of the standout characteristics is the built-in fax functionality. The fax modem included in both models can transmit documents at speeds of up to 33.6 kbps, ensuring that important information is sent swiftly. Additionally, they feature a 50-sheet automatic document feeder (ADF) for quicker faxing and scanning of multi-page documents.

Connectivity options are also essential for modern office needs, and both the J4580 and J4500 support USB and Ethernet connections, allowing users to print and share documents seamlessly over a network. Furthermore, wireless connectivity options enable quick access from mobile devices.

Overall, the HP J4580 and J4500 series printers provide comprehensive solutions for daily printing, scanning, copying, and faxing tasks. With their combination of speed, quality, and multifunction capabilities, these all-in-one printers are reliable assets for enhancing productivity in any workspace.
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