HP J4580, J4680, J4660, J4540, J4550 manual Case F Shared voice/fax line with voice mail

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Chapter 7

3.Now you need to decide how you want the device to answer calls, automatically or manually:

•If you set up the device to answer calls automatically, it answers all incoming calls and receives faxes. The device will not be able to distinguish between fax and voice calls in this case; if you suspect the call is a voice call, you will need to answer it before the device answers the call. To set up the device to answer calls automatically, turn on the Auto Answer setting.

•If you set up the device to answer faxes manually, you must be available to respond in person to incoming fax calls or the device cannot receive faxes. To set up the device to answer calls manually, turn off the Auto Answer setting.

4.Run a fax test.

If you pick up the phone before the device answers the call and hear fax tones from a sending fax machine, you will need to answer the fax call manually.

Case F: Shared voice/fax line with voice mail

If you receive both voice calls and fax calls at the same phone number, and you also subscribe to a voice mail service through your telephone company, set up the device as described in this section.

NOTE: You cannot receive faxes automatically if you have a voice mail service at the same phone number you use for fax calls. You must receive faxes manually; this means you must be available to respond in person to incoming fax calls. If you want to receive faxes automatically instead, contact your telephone company to subscribe to a distinctive ring service, or to obtain a separate phone line for faxing.

Figure 7-5 Back view of the device

1

Telephone wall jack

2

Use the phone cord supplied in the box with the device to connect to

 

the "1-LINE" port

 

 

78 Configure and manage

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Contents HP Officejet J4500/J4660/J4680 All-in-One series HP Officejet J4500/J4660/J4680 All-in-One series Copyright information Safety informationAccessibility Hewlett-Packard Company noticesPage Contents Copy ScanFax Configure and manage Maintain and troubleshoot HP supplies and accessories Support and warrantyDevice specifications Regulatory informationContents Declaration of conformity 179 Find other resources for the product Get startedResource Description Location Understand the device parts Resource DescriptionFront view Printing supplies areaDevice control panel buttons and lights Back viewLabel Label Model J4660 device control panel Connection information Description RecommendedSet up the device for Device control-panel message types Use the deviceUse device control panel menus Status messagesCritical error messages Change device settingsError messages To change settings from the device control panelUse the HP Solution Center Windows Use the HP photo and imaging softwareLoad originals To open the HP Photosmart Software on a Windows computerLoad an original on the scanner glass To load an original on the scanner glassLoad an original in the automatic document feeder ADF To load an original in the document feeder trayCards and envelopes Tips for selecting and using print mediaSelect print media Photo mediaCustom-sized media Understand specifications for supported mediaTransparencies Understand supported sizesB7 ISO EnvelopesPhoto media CardsOther media Set minimum margins Understand supported media types and weightsTray Type Weight CapacityTo load main tray Load mediaMedia Left Right Top Bottom Margin To print on special or custom-sized media Windows Click the Paper/Features tabPrint on special and custom-sized media To set a custom media size a. Click the Custom buttonClick Manage Custom Sizes in the Paper Size pull-down menu Click Properties or SetupPrint borderless To print a borderless document WindowsTo print a borderless document Mac OS Set up speed-dial entriesOpen the Paper Type/Quality panel Set up speed-dial entries Set up fax numbers as speed-dial entries or groupsSet up a speed-dial group Print and view a list of speed-dial entries To change the settings Change print settingsChange default settings for all future jobs Windows PrintCancel a print job Change settings Mac OSScan an original ScanScan an original direct connection Scan from a TWAIN-compliant program Scan from a TWAIN-compliant or a WIA-compliant programEdit a scanned original Scan from a WIA-compliant programCancel a scan job Change scan settingsEdit a scanned photo or graphic Make copies CopyTo make a copy Cancel a copy job Send a fax FaxSend a basic fax To send a basic fax from the device control panel Send a fax manually from a phoneTo send a fax manually from an extension phone 42 Fax Send a fax from memory Send a fax using monitor dialingTo send a fax from memory Send a fax to multiple recipients To cancel a scheduled faxSchedule a fax to send later To schedule a fax from the device control panelTo send a fax to multiple recipients using group speed dial Send a color original or photo faxChange the fax resolution Change the fax resolution and Lighter / Darker settingsTo change the resolution from the device control panel Set new default settings Send a fax in Error Correction ModeChange the Lighter / Darker setting To set new default settings from the device control panelReceive a fax To change the ECM setting from the control panelReceive a fax manually To receive a fax manually Set up backup faxOn Error Only OffPoll to receive a fax To set backup fax from the device control panelReprint received faxes from memory To reprint faxes in memory from the device control panelForward faxes to another number To forward faxes from the device control panelBlock junk fax numbers Set the paper size for received faxesSet automatic reduction for incoming faxes To set automatic reduction from the device control panelTo manually enter a number to block Receive faxes to your computerAdd numbers to the junk fax list To remove numbers from the list of junk fax numbersSelect Settings, and then select Fax to PC Setup Wizard Activate Fax to PCChange fax settings Configure the fax headerSet the number of rings before answering Set the answer mode Auto answerTo set or change the fax header Set the fax error correction mode Change the answer ring pattern for distinctive ringSet the redial options Set the dial typeSet the fax speed To set the fax speed from the device control panel Fax speed setting FastFax over the Internet MediumTo test fax setup Test fax setupUse reports To set the device to print fax error reports automatically Print fax error reportsTo enable fax confirmation Print fax confirmation reportsCancel a fax Print and view the fax logMonitor the device Configure and manageManage the device WindowsUse device management tools Administer the deviceToolbox Windows Open the Toolbox Toolbox tabsEmbedded Web server HP Officejet J4680 only Pages/buttons ContentsTo open the embedded Web server To open the HP Printer Utility from the HP Device Manager HP Printer Utility Mac OSHP Printer Utility panels Information and Support panel Understand the self-test report Set up faxing parallel phone systems Set up faxing for the deviceCountries/regions with a parallel-type phone system Choose the correct fax setup for your home or office Set up faxing for the device Recommended fax setup for parallel-type phone systems Select your fax setup caseRecommended fax setup for serial-type phone systems Other equipment/services Case a Separate fax line no voice calls receivedTo set up the device with a separate fax line Case B Set up the device with DSLTo set up the device with DSL Case D Fax with a distinctive ring service on the same line To set up the device with a distinctive ring serviceTo set up the device with a shared voice/fax line Case E Shared voice/fax lineCase F Shared voice/fax line with voice mail To set up the device with voice mail Set up the device with a computer dial-up modemTo set up the device with a computer dial-up modem Set up the device with a computer DSL/ADSL modemTo set up the device with a computer DSL/ADSL modem Case H Shared voice/fax line with computer modemShared voice/fax with computer dial-up modem Example of a parallel splitterTelephone Shared voice/fax with computer DSL/ADSL modem Case I Shared voice/fax line with answering machine Chapter 10 Example of a parallel splitter Configure and manage Telephone wall jack To set up the device with a computer DSL/ADSL modem 12 Example of a parallel splitter Serial-type fax setup Configure the device Windows To install the softwareShare the device on a locally shared network Connect the device before installing the softwareTo connect the device To install the software Configure the device Mac OSTo share the device To share the device among computers running Mac OS Communication mode Understand 802.11 wireless network settingsNetwork name Ssid Security settings Data encryptionTo set up wireless communication using the installer Windows To set up the device on a wireless network Mac OSReset wireless settings To turn off wireless communicationTo print a wireless test Guidelines for reducing interference on a wireless networkTo add hardware addresses to a WAP Uninstall and reinstall the softwareOther guidelines To uninstall from a Windows computer, method Uninstall and reinstall the software 103 Work with ink cartridges Maintain and troubleshootSupported ink cartridges Handle the ink cartridges Replace the ink cartridgesTo replace the ink cartridges Page Align the ink cartridges Printer Toolbox appears To clean the ink cartridges from the HP Photosmart Software Clean the ink cartridgesTo clean the ink cartridges from the control panel Printer Toolbox appears Click the Device Services tabTo clean the ink cartridge contacts Clean the ink cartridge contactsClick Clean the Ink Cartridges HP Printer Utility Mac OSClean the area around the ink nozzles To clean the area around the ink nozzles Store printing supplies To clean the scanner glass Clean the deviceClean the scanner glass To insert an ink cartridge into the ink cartridge protectorClean the exterior Clean the automatic document feederTo clean the rollers or separator pad Chapter General troubleshooting tips and resources Error message appears on control-panel display Solve printing problemsDevice shuts down unexpectedly Device takes a long time to print Device is not responding nothing printsBlank or partial page printed Placement of the text or graphics is wrong Something on the page is missing or incorrectPoor print quality and unexpected printouts Check the page-orientation settingDevice prints half a page, then ejects the paper Check the paper quality Common poor quality printout problemsMeaningless characters print Check the type of media loaded in the deviceInk is not filling the text or graphics completely Check the print settingsInk is smearing Check the document fileOutput is faded or dull colored Check the print modeCheck the paper type setting Colors are printing as black and whiteColors do not line up properly Solve paper-feed problemsPrintout shows bleeding colors Lines or dots are missing from text or graphicsPages are skewing Media is not picked up from a trayMedia is not coming out correctly Multiple pages are being picked upCheck the original Solve scan problemsScanner did nothing Check the devicePart of the document did not scan or text is missing Scan takes too longText cannot be edited Scanned image quality is poor Error messages appearImage quality is better when printed Original is a second-generation photo or pictureScan defects are apparent No copy came out Solve copy problemsCopies are blank Copy quality is poor Documents are missing or fadedSize is reduced Take steps to improve the copy qualityVertical white or faded stripes Copy defects are apparentPaper mismatch Large, black typefaces look splotchy not smoothSolve fax problems Fax test failedFax Hardware Test failed Solution Phone Cord Connected to Correct Port on Fax test failed Solve fax problems 139 Dial Tone Detection test failed Solution Fax Line Condition test failed Solution Display always shows Phone Off HookDevice is having problems sending and receiving faxes Solve fax problems 143 Device is having problems sending a manual fax Solution Device cannot receive faxes, but can send faxes SolutionSolve fax problems 145 Device cannot send faxes, but can receive faxes Solution To extend your phone cord Fax tones are recorded on my answering machine SolutionPhone cord that came with my device is not long enough Color faxes do not printSolve wireless problems HP Officejet J4680 only Print wireless configuration settingsCheck the wireless communication settings Add hardware addresses to a wireless access point WAPHardware installation suggestions Troubleshoot installation issuesCheck the hardware connections Check the computer system Software installation suggestionsVerify installation preliminaries Check the device to ensure the followingClear paper jams Clear jamsTo clear a paper jam from the rear door To clear a paper jam in the automatic document feeder Avoid paper jams Supplies HP supplies and accessoriesOrder printing supplies online HP mediaSupport and warranty Hewlett-Packard limited warranty statement Obtain HP telephone support Obtain electronic supportBefore you call Phone support period Support processHP support by phone Telephone support numbersAdditional warranty options HP Quick Exchange Service Japan Call HP Korea customer supportRemove the ink cartridges before shipment Prepare the device for shipmentTo remove ink cartridges before shipment Pack the device To pack the devicePage Physical specifications Device specificationsSize width x depth x height Processor and memory specifications Product features and capacitiesSystem requirements Minimum requirements Network protocol specificationsNetwork operating system compatibility Print specifications Embedded Web server specificationsFax specifications Environmental specifications Scan specificationsElectrical specifications Sound power Regulatory information FCC statement FCC statementNoise emission statement for Germany Toxic and hazardous substance table173 Appendix D Australia wired fax statement Hinweis für Benutzer des deutschen TelefonnetzwerksRegulatory information for wireless products Exposure to radio frequency radiationRegulatory information for wireless products 177 European Union regulatory notice European Union Regulatory NoticeRegulatory model number Declaration of conformityDeclaration of Conformity J4500Safety J4660J4680 Declaration of ConformityEnergy Star notice Symbols/Numerics IndexPage Page OCR Page Page Twain Page Podręcznik użytkownika
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J4540, J4580, J4680, J4660, J4550 specifications

The HP J4580 and J4500 series printers are versatile all-in-one devices that cater to both home and small office environments. Designed to deliver high-quality printing, scanning, copying, and faxing capabilities, these models combine functionality with ease of use.

The HP J4580 model stands out with its compact design, making it an ideal choice for users with limited space. One of its main features is the ability to print in color and black-and-white at speeds up to 28 pages per minute (ppm). Additionally, the J4580 boasts a maximum print resolution of 4800 x 1200 optimized dpi, ensuring that both text and images look sharp and vibrant.

The J4500 model, while similar in design, introduces enhanced features suitable for slightly larger workloads. It offers a slightly higher performance, handling printing tasks with even greater efficiency. The J4500 can also print at impressive speeds, providing users with fast output without sacrificing quality.

Both models come equipped with advanced scanner technology, featuring a flatbed scanner that allows for high-resolution scanning to digital formats. The J4580 and J4500 are capable of scanning documents up to 1200 dpi, making it easy to capture intricate details from photos and pages. Moreover, users can copy documents quickly with a one-touch button that simplifies the copying process.

One of the standout characteristics is the built-in fax functionality. The fax modem included in both models can transmit documents at speeds of up to 33.6 kbps, ensuring that important information is sent swiftly. Additionally, they feature a 50-sheet automatic document feeder (ADF) for quicker faxing and scanning of multi-page documents.

Connectivity options are also essential for modern office needs, and both the J4580 and J4500 support USB and Ethernet connections, allowing users to print and share documents seamlessly over a network. Furthermore, wireless connectivity options enable quick access from mobile devices.

Overall, the HP J4580 and J4500 series printers provide comprehensive solutions for daily printing, scanning, copying, and faxing tasks. With their combination of speed, quality, and multifunction capabilities, these all-in-one printers are reliable assets for enhancing productivity in any workspace.
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